BRAUNTON PARISH COUNCIL



BRAUNTON PARISH COUNCIL

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Minutes of the Finance & Administration Committee meeting held in the Council Chamber at 5.30 pm on Monday, 28 October 2019

|Present |Cllrs M Shapland in the Chair, E Spear, D Spear, D Relph, Mrs J Chesters (part) and G Bell (part). |

| | |

| |T Lovell, Parish Clerk and RFO |

|FA/29/2019/20 |Apologies |None received. |

|FA/30/2019/20 |Declarations of Interest |Cllr E Spear declared a non Pecuniary interest in Minute Ref: FA/33/2019/20 (f), as |

| | |she is a member of Braunton Caen Rotary Club. |

| | | |

| | |Cllr D Spear declared a non Pecuniary interest in Minute Ref: FA/33/2019/20 (f), as he|

| | |is a member of the Braunton Caen Rotary Club. |

| | | |

| | |Cllr M Shapland declared a Pecuniary interest in Minute Ref: FA/33/2019/20 (c) and |

| | |(d), as she is an employee of St. Brannock’s Church. |

| | | |

| | |Cllr D Relph declared a Pecuniary interest in Minute Ref: FA/33/2019/20 (p), as is a |

| | |Director on Live Well in Braunton. |

| | | |

| | |Cllr M Shapland declared a non Pecuniary interest in Minute Ref: FA/33/2019/20 (t), as|

| | |she is the Council’s Trustee on North Devon Environmental Trust. |

| | | |

| | |Cllr Mrs J Chesters declared a non Pecuniary interest in Minute Ref: FA/33/2019/20 |

| | |(g), as she is the Council’s representative on the Braunton Volunteers. |

| | | |

| | |Cllr G Bell declared a non Pecuniary interest in Minute Ref FA/33/2019/20 (r), as he |

| | |is the Council’s representative on the Friends of Braunton Library. |

| | | |

| | |Cllr M Shapland declared a non Pecuniary interest in Minute Ref: FA/33/2019/20 (r), as|

| | |U3A hirers out the Library. |

|FA/31/2019/20 |Minutes of the Finance and |Copies of the Minutes were circulated with the Agenda. |

| |Administration Committee | |

| |Meeting held on 27 August |RESOLVED: That the minutes of the Finance and Administration Committee meeting held |

| |2019. |on 23 September 2019 be approved as a correct record. Cllr M Shapland duly signed the|

| | |Minutes. |

| | |(NC) |

|FA/32/2019/20 |Financial Reports |Members considered the Council’s budget monitoring report for September 2019, |

| | |circulated at the meeting, and attached as Appendix A. |

| | | |

| | |RESOLVED: That it be recommended to the full Council that the Budget Monitoring report|

| | |for September 2019 be noted. |

| | |(NC) |

| | | |

| | |Members considered the Council’s bank transactions for the 24 September to 28 October |

| | |2019, circulated at the meeting, attached as Appendix B. |

| | | |

| | |RESOLVED: That it be recommended to the full Council that the bank transactions for |

| | |the period 24 September to 28 October 2019 be approved. |

| | |(NC) |

| | | |

| | |The Clerk tabled the bank reconciliation up to the 31 August and 30 September 2019, |

| | |attached as Appendix C. |

| | | |

| | |RESOLVED: That it be recommended to full Council that the bank reconciliation up to 31|

| | |August and 30 September 2019 be approved and noted. |

| | |(NC) |

| | | |

| | |Members considered staff salaries for the month of October 2019, attached as Appendix |

| | |D. |

| | | |

| | |RESOLVED: That it be recommended to full Council to approve the staff salaries PAYE / |

| | |NI for the months of October 2019. |

| | |(NC) |

|FA/33/2019/20 |Parish Grants 2020/21 |Christ Church |

| | | |

| | |RECOMMENDED: That a grant of £500 be made. (GPC, Localism Act 2011). |

| | |(NC) |

| | |Braunton Lights |

| | | |

| | |RECOMMENDED: That a grant of £200 be made. (GPC, Localism Act 2011). |

| | |(NC) |

| | | |

| | |Cllr M Shapland declared a Pecuniary interest and left the meeting. |

| | | |

| | |St. Anne’s Chapel, Saunton |

| | | |

| | |RECOMMENDED: That a grant of £250 be made. (GPC, Localism Act 2011) |

| | |(NC) |

| | |Parochial Church Council of Braunton |

| | | |

| | |RECOMMENDED: That a grant of £2,000 be made. (GPC, Localism Act 2011). |

| | |(NC) |

| | |Cllr M Shapland returned to the meeting. |

| | | |

| | |Cllr Mrs J Chesters arrived at 5.52 pm |

| | | |

| | |Torridge, North Devon and Mid Devon Citizens Advice Bureau |

| | | |

| | |RECOMMENDED: That a grant of £400 be made. (GPC, Localism Act 2011). |

| | |(NC) |

| | | |

| | |Cllrs D Spear and E Spear declared a non Pecuniary interest. |

| | | |

| | |Rotary Club of Braunton Caen |

| | | |

| | |RECOMMENDED: That a grant of £500 be made (GPC, Localism Act 2011). |

| | |(NC) |

| | | |

| | |Cllr Mrs J Chesters declared a non Pecuniary interest. |

| | | |

| | |Braunton Volunteers |

| | | |

| | |RECOMMENDED: That a grant of £950 be made (GPC, Localism Act 2011). |

| | | |

| | |Cllr Mrs J Chesters did not take part in the vote. |

| | |(NC) |

| | | |

| | |Braunton Museum and Information Centre |

| | | |

| | |RECOMMENDED: That a grant of £1,250 be made (GPC, Localism Act 2011). |

| | |(NC) |

| | | |

| | |Braunton Twinning Association |

| | | |

| | |It was noted that the grant request was to support three bursaries for local school |

| | |children the Council requested the following information: |

| | |What is the actual cost per person and how else are they subsidised? |

| | |The Clerk to invite a representative from the Twinning Association to attend a future |

| | |Council meeting to discuss twinning and working with the Parish Council. |

| | | |

| | |RECOMMENDED: That a grant of £300 be earmarked. (GPC, Localism Act 2011). |

| | |(NC) |

| | |Chivenor Military Ladies Choir |

| | | |

| | |RECOMMENDED: That a grant of £125 be made (GPC, Localism Act 2011). |

| | |(3.3.0abs) |

| | |The Chair’s cast voting. |

| | |(4.3.0abs) |

| | | |

| | |Knowle Community Group |

| | | |

| | |RECOMMENDED: That a grant of £1,000 be made. (GPC, Localism Act 2011). |

| | |(NC) |

| | |Braunton Bowling Club |

| | | |

| | |RECOMMENDED: That a grant of £750 be made. (GPC, Localism Act 2011). |

| | |(NC) |

| | |Braunton Youth Club |

| | | |

| | |RECOMMENDED: That a grant of £800 be made. (GPC, Localism Act 2011). |

| | |(NC) |

| | | |

| | |RESOLVED: That the meeting be adjourned at 6:50 pm and to reconvene following the |

| | |Additional Council meeting being held at 7 pm. |

| | | |

| | |The meeting reconvened at 7.48 pm. |

| | | |

| | |Present: Cllrs M Shapland, D Spear, G Bell, A Bradford and E Spear. |

| | | |

| | |Visually Impaired Club |

| | | |

| | |RECOMMENDED: That a grant of £150 be made. (GPC, Localism Act 2011). |

| | |(NC) |

| | |Live Well in Braunton |

| | | |

| | |RECOMMENDED: |

| | |That a grant of £2,600 be made. (GPC, Localism Act 2011). |

| | |That the Live Well in Braunton be provided with one of the spaces within the Work Hub |

| | |Car Park free of charge. |

| | |(NC) |

| | | |

| | |Cllrs G Bell and M Shapland declared a non Pecuniary interest. |

| | | |

| | |Friends of Braunton Library |

| | | |

| | |RECOMMENDED: That a grant of £500 be made. (GPC, Localism Act 2011). |

| | |(NC) |

| | |Chaloners Womens Institute |

| | | |

| | |RECOMMENDED: That a grant of £150 be made (GPC, Localism Act 2011). |

| | |(NC) |

| | | |

| | | |

| | | |

| | |Cllr M Shapland declared a non Pecuniary interest. |

| | | |

| | |North Devon Environmental Trust |

| | | |

| | |RECOMMENDED: That a grant of £900 be made (GPC, Localism Act 2011). |

| | |(4.1abs) |

| | |Braunton Fireworks |

| | | |

| | |RECOMMENDED: That a grant of £150 be made (GPC, Localism Act 2011). |

| | |(NC) |

| | |RECOMMENDED: That the above expenditure of £13,475 for Parish Council grants awarded |

| | |in 2020/21 be ratified and adopted at the next full Council meeting. |

| | |(N/C) |

|FA/34/2019/20 |Committee Draft Budget |The Committee considered its draft budget 2020/21, circulated with the agenda. |

| |2020/21 | |

| | |RECOMMENDED: That the Committee’s draft budget for 2020/21 be set at £145,773, as |

| | |detailed in Appendix E. |

| | |(NC) |

|FA/35/2019/20 |Office Equipment |Members considered the Clerk report regarding the purchase of desk top for staff |

| | |number 20. The Clerk explained the laptop was struggling to cope with the updated |

| | |network that was implemented last November. This was due to the other computer |

| | |running on Windows 10 and laptop running on Windows 7. This would also free up the |

| | |laptop to be used at the Braunton Community Work Hub when required. |

| | | |

| | |RECOMMENDED: That the Council to purchase a refurbished Desktop computer Intel Core i7|

| | |4Gb RAM, 500Gb HDD. At a cost of £250 + VAT. |

| | |(NC) |

| |The meeting closed at 8:55 pm |

| | |

| | |

| | |

| |Chair…………………………………… |

| |(Cllr Mrs M Shapland) |

| | |

| |Date …………………………………… |

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