Save the Children



|TITLE: Regional Head of Logistics Operations |

|TEAM/PROGRAMME: West and Central Africa Regional Operations Team |LOCATION: Dakar |

|GRADE: TBC |CONTRACT LENGTH: 12 months |

|CHILD SAFEGUARDING: |

|Level 3:  the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. |

|four days in one month or more or overnight) because they work in country programs; or are visiting country programs; ore because they are |

|responsible for implementing the police checking/vetting process staff. |

|ROLE PURPOSE: |

|As a key member of the Regional Operations team you will be supporting the development of Save the Children’s strategic approach to logistics in |

|West and Central Africa and identifying and building the capacity of logistics staff within the region. |

|You will work with Country Offices to build their logistics and operational capacity to plan and manage their supply chains and fleets |

|efficiently and effectively, ensuring that programmes can meet their commitments and be accountable to beneficiaries and donors. You will be |

|providing technical support to Country logistics managers and Focal points on all aspects of logistics and operational programme delivery in |

|order to gain efficiencies in operational costs and improve the quality and timeliness of projects. |

|SCOPE OF ROLE: |

|Reports to: SCI WCA Regional Operations Director |

|Regional Dimensions: Save the Children works in 11 countries in West & Central Africa) with a large team of staff and half a billion USD |

|portfolio across the region. The role focus is primarily for support and monitoring across West & Central Africa with technical line management |

|and support to the WCA Regional Logistics team. |

|Staff directly reporting to this post: Regional log manager, regional roving log manager, regional supply chain log officer and technical |

|management of country head of logs and where appropriate deployed/consultant logistics capacity. |

|KEY AREAS OF ACCOUNTABILITY: |

|Regional logistics strategy development |

|In collaboration with SCI centre logistics, support the development of operational structures at country level which can incorporate logistics |

|supply planning into Country Strategic and Annual Plans and into proposal development, and which can deliver effectively and efficiently in both |

|development and humanitarian contexts. |

|In collaboration with SCI centre logistics, support the development of the most cost efficient and effective procurement approach for the |

|regions, including during emergencies. |

|Maintain an overview of SC logistics performance (supply planning, procurement, shipping, warehousing, fleet and asset management) across the |

|regions and advise on improving overall performance |

|In collaboration with SCI centre and relevant members explore and develop opportunities for logistics corporate partnerships |

|Input into, and support, regional and SCI finance and HR initiatives and ensure that integration of logistics and finance systems across the |

|region |

|Ensure logistics services in Country Offices are as efficient and effective as possible |

|Provide technical support on logistical issues and advise / assist Country Offices on all logistics areas, providing actionable recommendations |

|and following-up on their completion |

|Support country offices in developing and embedding Country Supply Chain Plans and Country Fleet Planning into their operations to improve the |

|efficiency and effectiveness of their logistics. |

|Support countries in completing their Essential Standards self-assessments and in developing accountable actions to improve on any relevant |

|areas. |

|Ensure Save the Children procedures and systems are correctly implemented (such as supply planning, procurement, warehousing, fleet and asset |

|management) |

|As well as adhering to SC procedures, ensure country logistics are aware of and adhere to donor regulations where necessary |

|Building the capacity of Regional Logistics staff |

|As the regional logistics team grows over 2015 and 2016 recruit and capacity build these staff with a view to these staff taking more and more |

|responsibilities over the coming years |

|Providing logistical support in emergencies and for high risk grants |

|Review all high risk project and procurement plans, and advise Country Offices and regional office accordingly |

|Support countries in build an operational platform which can support both ongoing programming and be sufficiently flexible to effectively scale |

|up to support an emergency response, and subsequently effectively scale down after the emergency. |

|Work with SCI centre logistics to support the determination of logistical needs at the onset of an emergency |

|Support SCI centre and countries in managing emergency procurement and supply to efficiently deliver equipment and supplies to the affected areas|

|Strengthening the capacity of Country Offices |

|Training and developing operations and logistics staff in the Country Offices on supply planning at strategic and tactical levels, and on |

|logistics procedures enabling staff to gain higher level of knowledge and expertise |

|Support capacity building and training initiatives run by SCI and SC members in the region, including in the sourcing of sufficient resources. |

|Maintaining and reviewing systems and procedures |

|Ensuring accurate and up to date records and reporting systems are maintained |

|Reviewing effectiveness of procedures and systems in order to make improvements |

|Supporting full spectrum programming |

|Role modelling and supporting the development of an organisational culture that reflects our values, our dual mandate and promotes accountability|

|and high performance |

|SKILLS AND BEHAVIOURS (our Values in Practice) |

|Accountability: |

|Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values |

|Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, |

|providing the necessary development to improve performance and applying appropriate consequences when results are not achieved |

|Ambition: |

|Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their |

|team to do the same |

|Widely shares their personal vision for Save the Children, engages and motivates others |

|Future orientated, thinks strategically and on a global scale |

|Collaboration: |

|Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters |

|Values diversity, sees it as a source of competitive strength |

|Approachable, good listener, easy to talk to |

|Creativity: |

|Develops and encourages new and innovative solutions |

|Willing to take disciplined risks |

|Integrity: |

|Honest, encourages openness and transparency |

|QUALIFICATIONS AND EXPERIENCE |

|5 years or more experience in logistics management including 3 years managing humanitarian logistics in conflict or disaster affect countries |

|Extensive experience in supply chain management including procurement, transport, warehouse and stock management and distribution |

|Experience in setting up fleet management systems including planning, monitoring running costs, pooling, developing replacement strategies. |

|Experience in the set up communications networks and procedures including HF & VHF radio systems, and satellite phones |

|Knowledge or working with major institutional donors, and understanding to their rules and regulations. |

|Computer literate (including working knowledge of MS Word, Excel) and competency in development of spreadsheets and databases |

|Appropriate training experience in developing skills |

|Experience in planning and managing budgets and projects |

|Ability and willingness to change work practices and hours in the event of major emergencies |

|Proven ability to handle challenging work load |

|Excellent written and verbal communication skills |

|Fluency in English (required) and an additional language required |

|Willingness to travel 50% of the time to attend Global meeting, carry out programme visits and assessments and assist as needed in emergency |

|response |

|Commitment to Save the Children values |

|Date of issue: revised May 26 2015 Author : SB |

................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download