Save the Children
|TITLE: Regional Head of Logistics Operations |
|TEAM/PROGRAMME: West and Central Africa Regional Operations Team |LOCATION: Dakar |
|GRADE: TBC |CONTRACT LENGTH: 12 months |
|CHILD SAFEGUARDING: |
|Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. |
|four days in one month or more or overnight) because they work in country programs; or are visiting country programs; ore because they are |
|responsible for implementing the police checking/vetting process staff. |
|ROLE PURPOSE: |
|As a key member of the Regional Operations team you will be supporting the development of Save the Children’s strategic approach to logistics in |
|West and Central Africa and identifying and building the capacity of logistics staff within the region. |
|You will work with Country Offices to build their logistics and operational capacity to plan and manage their supply chains and fleets |
|efficiently and effectively, ensuring that programmes can meet their commitments and be accountable to beneficiaries and donors. You will be |
|providing technical support to Country logistics managers and Focal points on all aspects of logistics and operational programme delivery in |
|order to gain efficiencies in operational costs and improve the quality and timeliness of projects. |
|SCOPE OF ROLE: |
|Reports to: SCI WCA Regional Operations Director |
|Regional Dimensions: Save the Children works in 11 countries in West & Central Africa) with a large team of staff and half a billion USD |
|portfolio across the region. The role focus is primarily for support and monitoring across West & Central Africa with technical line management |
|and support to the WCA Regional Logistics team. |
|Staff directly reporting to this post: Regional log manager, regional roving log manager, regional supply chain log officer and technical |
|management of country head of logs and where appropriate deployed/consultant logistics capacity. |
|KEY AREAS OF ACCOUNTABILITY: |
|Regional logistics strategy development |
|In collaboration with SCI centre logistics, support the development of operational structures at country level which can incorporate logistics |
|supply planning into Country Strategic and Annual Plans and into proposal development, and which can deliver effectively and efficiently in both |
|development and humanitarian contexts. |
|In collaboration with SCI centre logistics, support the development of the most cost efficient and effective procurement approach for the |
|regions, including during emergencies. |
|Maintain an overview of SC logistics performance (supply planning, procurement, shipping, warehousing, fleet and asset management) across the |
|regions and advise on improving overall performance |
|In collaboration with SCI centre and relevant members explore and develop opportunities for logistics corporate partnerships |
|Input into, and support, regional and SCI finance and HR initiatives and ensure that integration of logistics and finance systems across the |
|region |
|Ensure logistics services in Country Offices are as efficient and effective as possible |
|Provide technical support on logistical issues and advise / assist Country Offices on all logistics areas, providing actionable recommendations |
|and following-up on their completion |
|Support country offices in developing and embedding Country Supply Chain Plans and Country Fleet Planning into their operations to improve the |
|efficiency and effectiveness of their logistics. |
|Support countries in completing their Essential Standards self-assessments and in developing accountable actions to improve on any relevant |
|areas. |
|Ensure Save the Children procedures and systems are correctly implemented (such as supply planning, procurement, warehousing, fleet and asset |
|management) |
|As well as adhering to SC procedures, ensure country logistics are aware of and adhere to donor regulations where necessary |
|Building the capacity of Regional Logistics staff |
|As the regional logistics team grows over 2015 and 2016 recruit and capacity build these staff with a view to these staff taking more and more |
|responsibilities over the coming years |
|Providing logistical support in emergencies and for high risk grants |
|Review all high risk project and procurement plans, and advise Country Offices and regional office accordingly |
|Support countries in build an operational platform which can support both ongoing programming and be sufficiently flexible to effectively scale |
|up to support an emergency response, and subsequently effectively scale down after the emergency. |
|Work with SCI centre logistics to support the determination of logistical needs at the onset of an emergency |
|Support SCI centre and countries in managing emergency procurement and supply to efficiently deliver equipment and supplies to the affected areas|
|Strengthening the capacity of Country Offices |
|Training and developing operations and logistics staff in the Country Offices on supply planning at strategic and tactical levels, and on |
|logistics procedures enabling staff to gain higher level of knowledge and expertise |
|Support capacity building and training initiatives run by SCI and SC members in the region, including in the sourcing of sufficient resources. |
|Maintaining and reviewing systems and procedures |
|Ensuring accurate and up to date records and reporting systems are maintained |
|Reviewing effectiveness of procedures and systems in order to make improvements |
|Supporting full spectrum programming |
|Role modelling and supporting the development of an organisational culture that reflects our values, our dual mandate and promotes accountability|
|and high performance |
|SKILLS AND BEHAVIOURS (our Values in Practice) |
|Accountability: |
|Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values |
|Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, |
|providing the necessary development to improve performance and applying appropriate consequences when results are not achieved |
|Ambition: |
|Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their |
|team to do the same |
|Widely shares their personal vision for Save the Children, engages and motivates others |
|Future orientated, thinks strategically and on a global scale |
|Collaboration: |
|Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters |
|Values diversity, sees it as a source of competitive strength |
|Approachable, good listener, easy to talk to |
|Creativity: |
|Develops and encourages new and innovative solutions |
|Willing to take disciplined risks |
|Integrity: |
|Honest, encourages openness and transparency |
|QUALIFICATIONS AND EXPERIENCE |
|5 years or more experience in logistics management including 3 years managing humanitarian logistics in conflict or disaster affect countries |
|Extensive experience in supply chain management including procurement, transport, warehouse and stock management and distribution |
|Experience in setting up fleet management systems including planning, monitoring running costs, pooling, developing replacement strategies. |
|Experience in the set up communications networks and procedures including HF & VHF radio systems, and satellite phones |
|Knowledge or working with major institutional donors, and understanding to their rules and regulations. |
|Computer literate (including working knowledge of MS Word, Excel) and competency in development of spreadsheets and databases |
|Appropriate training experience in developing skills |
|Experience in planning and managing budgets and projects |
|Ability and willingness to change work practices and hours in the event of major emergencies |
|Proven ability to handle challenging work load |
|Excellent written and verbal communication skills |
|Fluency in English (required) and an additional language required |
|Willingness to travel 50% of the time to attend Global meeting, carry out programme visits and assessments and assist as needed in emergency |
|response |
|Commitment to Save the Children values |
|Date of issue: revised May 26 2015 Author : SB |
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