Part 1: - Samaritans
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Part 1: JOB DESCRIPTION
JOB TITLE: Assistant Accountant – Branches and Regions
DEPARTMENT: Corporate Services
TEAM: Finance
LOCATION: Upper Mill, Ewell
1. POSITION IN ORGANISATION
• Reports into: Accountant – Branches and Regions
• Line Manages: N/A
• Contacts which the post holder has within and outside the organisation:
o Works closely with the Accountant – Branches and Regions and Finance Assistant on branch and regional finance matters
o Financial support for Branch Treasurers and other local volunteers
o Liaises with the Property and Fundraising teams on branch matters
2. MAIN PURPOSE OF JOB
Oversees the day-to-day accounting for Samaritans’ branches and regions, supporting local Treasurers with banking, budgeting, financial reporting and any related queries.
3. KEY RESPONSIBILITIES
Branch Finance
• Review and evaluate branch budgets, monitor progress against budgets and propose actions to address significant variances.
• Produce branch month end reporting for inclusion in the management accounts.
• Identify and respond to financial risks flagged by the Branch Risk Assessment Framework.
• Assess and respond to branch finance queries escalated by the Finance Assistant, addressing these issues or escalating to the Accountant – Branches and Regions as required.
• Collate, review and consolidate branch information for the Statutory Accounts and Audit.
• Oversee payments to and from branches including New Branch Contribution (NBC), recharges and HMPPS grants.
• Manage and oversee the development of Branch Accounting software and online banking for branches.
• Ensure that there is regular and effective communication with Branch Treasurers on financial matters
• Identify Branch Treasurer learning needs, and develop and implement branch finance guidance and training.
Branch Property
• Monitor the progress of planned spend against the designated Property Maintenance Fund.
• Provide financial support for branch property redevelopments and branch relocations.
New Branch Contribution (NBC)
• Support the Finance Assistant with the operation of NBC as required.
General responsibilities:
• Provide support for projects within the Finance team and the wider organisation.
• Identify and implement improvements in finance processes to increase efficiency.
• Update Treasurer guidance and deliver finance training.
General Duties of a Samaritans’ Staff Member
• Contribute to the effective and efficient running of the Central Office as appropriate.
• Participate, as appropriate, in staff forums and meetings.
• Adhere to Samaritans’ policies and procedures.
• Represent the Central Office appropriately across the organisation and Samaritans to the wider community as appropriate.
• Treat all colleagues, volunteers and members of the public with dignity and work within and adhere to Samaritans’ equal opportunities statement and policies.
• Carry out reasonable requests made that are within the broad remit of the role
Part 2: PERSON SPECIFICATION
4. SKILLS, KNOWLEDGE AND EXPERIENCE
Essential
• Excellent communications and interpersonal skills; ability to establish and maintain positive relationships with colleagues and volunteers at all levels
• Good ICT skills including use of MS office, email and databases
• Strong Microsoft Excel skills (intermediate/advanced)
• Well organised with the ability to deal with all aspects of the finance role
Desirable
• An individual who has knowledge/experience of charity or not for profit organisations
• Good knowledge of the charity SORP (Statement of Recommended Practice) FRS 102 as updated in 2015
• Practical knowledge of the Gift Aid scheme
• Demonstrable project management skills
5. QUALIFICATIONS
• Educated to degree level or equivalent is preferable but equivalent experience will be considered.
• Preferably a part-qualified accountant (ACA, ACCA, CIPFA or equivalent) or qualified accounting technician (AAT), with proven finance experience.
6. PERSONAL ATTRIBUTES
• Exhibits diplomacy, patience and understanding, especially when dealing with local volunteers.
• Ability to work under pressure, manage competing priorities and maintain a positive and professional approach
• Ability to work on own initiative and consult where appropriate
• Works well in a participative team environment
• Has a high level of professionalism, trust and integrity
• Adopts a flexible approach in a quickly developing organisation
• Emotionally resilient to sensitive information.
• Empathises with Samaritans’ values.
• Is willing and able to travel and attend occasional weekend meetings (UK & Ireland) and participate in some out of hours work (e.g. conference calls)
Signed by employee:________________________ Date: _______________________
LAST UPDATED: April 2019
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