March 2002 version - Save the Children
|TITLE: Finance Manager |
|TEAM/PROGRAMME: Regional Finance Team |LOCATION: Bangui, Central Africa Republic |
|GRADE: TBC |CONTRACT LENGTH: 12 months |
|CHILD SAFEGUARDING: |
|Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. |
|four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are |
|responsible for implementing the police checking/vetting process staff. |
|ROLE PURPOSE: |
|In this role you are accountable for ensuring robust financial account/management quality in the country programme in line with quality standards. |
|You are the finance point person on financial fiscal accounts and liaises closely with regional finance, SC Centre, SC Members and sub-offices |
|across the country, support the capacity building efforts of country office finance teams, provide oversight of country office ensuring compliance |
|with local laws, regulations, SCI/donor policies and procedures including quality and timely reporting, consolidate and monitor actions around |
|improvements, perform quality financial management analysis for decision support and provide gap filling for key finance positions in sub- offices |
|and larger awards. You proactively work with the finance director on key issues and opportunities (to improve), find and implement solutions at the|
|country office level. |
|SCOPE OF ROLE: |
|Reports to: Finance Director |
|Staff reporting to this post: National Finance Manager, Finance Officer and Assistant Finance officer |
| |
|Role Dimensions: You must be articulate and comfortable with a diverse and complex role covering a variety of dimensions, working closely with |
|high-intellect stakeholders. To thrive in this role, you must be highly driven and a self-starter to achieve excellence. You must be comfortable |
|business partnering with key stakeholders to influence and bring positive changes in the internal control environment in a country. Any previous |
|experience of working with a INGO will be a great plus. |
|KEY AREAS OF ACCOUNTABILITY : |
|Financial Management: 20% |
|Close the financial accounts ensuring completeness, accuracy and timeliness. Ensure correct accounting of expenses, pre-payments, accruals, Gift in|
|Kind accounting, transit accounts in line with the finance procedures. |
|Perform quality reviews and analysis of monthly, quarterly and annual financial reports as well as the relevant organisational performance |
|indicators related to CO’s. |
|Provide feedback to sub-offices, to improve effectiveness in financial management in the assigned locations. Ensure sub-offices address the issues |
|in a timely manner. |
|Comprehensive reviews of CO financial reports to include performance analysis in the following areas: balance sheet, income statement, cash, |
|grants/contracts, unrestricted and general contributions, actual expenses vs. budget, forecasting and budgeting, donations & Gifts, |
|Adequacy of adherence to generally accepted accounting principles and SAVE International financial procedures etc. Identify and implement |
|preventive and corrective actions to address issues found during the reviews. |
|Provide relevant and timely information to management in CO, Regional office and the centre in London. |
|People Management: 30% |
|Play a leading role in the recruitment, training, promotion and supervision of all direct reports. |
|Provide strong technical matrix management to field office finance staff |
|Manage staff in line with Save the Children HR procedures ensuring clear Job descriptions, objectives, regular review meeting, capacity assessment,|
|gap analysis and performance reviews are in place and teams are motivated and productive. |
|Work Closely with HR to ensure accuracy and timeliness of payroll as well as the existences of traceable timesheets and compliance with effort |
|reporting principles. |
|Support the Finance Director in talent review and management initiatives to develop and retain skilled country office finance staff. Assist |
|sub-offices with staffing issues and capacity building in accounting and financial management. With guidance from the Finance Director, perform |
|periodic analysis in capacity of finance staff in finance and accounting and recommend appropriate actions to address any gap in skills. Assess CO |
|staffs’ ability to perform satisfactorily in financial management and meet corporate performance standards. Develop training materials and quick |
|reference guides where necessary and conduct tailored training programs for CO finance staff in coordination with management in HQ and the regional|
|unit. |
|Provide orientation for new finance staff in country offices on SCI Policies. Ensure each field office have updated copies of the SCI Finance |
|policy and procedures and help develop local policies and procedures that are realistic and conform with general principles. |
|Financial Systems Management 10% |
|Ensure robust chart of account maintenance in line with SC Procedures |
|Ensure correct coding of income and expenses ensuring proper segregation and oversight |
|Ensure Data Consolidation and preparation of key level financial reports based on financial management systems (Aggresso and AMS 2.0) |
|Provide oversight support to collect, review and consolidate financial data; prepare and disseminate key financial reports to relevant |
|stakeholders. |
|Ensure sub-offices (field offices) provide all required financial data (monthly, quarterly and annually) for review and consolidation and analysis,|
|including budgets and forecasting data. |
|Prepare and send key financial reports to Cos and stakeholders (as necessary). |
|Provide relevant and timely information to management as guided by the Finance Director. |
|Others 40% |
|Support the Finance Director in budgeting and forecasting (operating, master budgets) ensuring realistic phasing over the year. |
|Provide policy clarifications and assistance in understanding and complying with SAVE and donor policy and procedures including awards and |
|contracts. |
|Assist with daily operations to include cash management, cash transfers approval, intra-country billings etc. Assist the sub-offices to fix |
|specific problems that they cannot solve on their own and /or source technical assistance to assist the Cos. |
|Provide orientation for new finance staff in country offices on SCI Policies. Ensure each field office have updated copies of the SCI Finance |
|policy and procedures and help develop local policies and procedures that are realistic and conform with general principles. |
|Assist in preparing for internal (Global Assurance) and external audits and in responding to audit issues and follow up with the implementation of |
|the audit recommendations. |
|Support the Finance Director to incorporate high and medium risk issues from CO risk registers in monthly and quarterly CO financial reviews and |
|contribute in recommending mitigation mechanisms. |
|Carry out regular support visits to sub-offices (field offices). |
|Networking and other duties: promote and coordinate mechanisms for active networking among finance staff, budget holders, logistics, programme |
|staff and advisors. |
|Perform other duties as assigned by the supervisor. |
|SKILLS AND BEHAVIOURS (SCI Values in Practice) |
|Accountability: |
|Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values |
|Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, |
|providing the necessary development to improve performance and applying appropriate consequences when results are not achieved. |
|Ambition: |
|Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their |
|team to do the same |
|Widely shares their personal vision for Save the Children, engages and motivates others |
|Future orientated, thinks strategically and on a global scale. |
|Collaboration: |
|Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters |
|Values diversity, sees it as a source of competitive strength |
|Approachable, good listener, easy to talk to. |
|Creativity: |
|Develops and encourages new and innovative solutions |
|Willing to take disciplined risks. |
|Integrity: |
|Honest, encourages openness and transparency; demonstrates highest levels of integrity |
|QUALIFICATIONS |
|Accounting, business admin degree from a leading University, or/and relevant professional qualifications (CPA/CA/ACCA) |
|EXPERIENCE AND SKILLS |
|At least 5 years of financial management experience in complex organizations with 2 years of relevant experience at regional level in similar |
|capacity. |
|Experienced in preparing both Financial & Management Accounts, including overseas offices (knowledge of working of charitable organisations is |
|preferred, with IFRS knowledge important) |
|Computer fluency; highly competent using MS Word, Excel, PowerPoint and experience working in complex financial systems like Sun systems, Agresso, |
|PeopleSoft etc |
|The ability to speak and write in English |
|The ability to speak and write in French |
|Strategic finance business partner with strong influencing skills, sharp business acumen and sound judgment |
|Strong relationship builder with a proven track record in forming good business partnerships |
|Excellent communication skills, initiative, the ability to meet tight deadlines and work independently is essential |
|Strong analytical, problem solving and financial modelling skills. |
|Equal Opportunities |
|The post holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures. |
|Health and Safety |
|The post holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures. |
|JD written by: Gordon Kihuguru Date: March 2nd, 2015 |
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