RECORDS OF THE FINANCE - Windsor Public Library
RECORDS OF THE FINANCE
DEPARTMENT
RG 3
Municipal Archives
Windsor Public Library
Donna Murphy
Processing Archives Assistant
March 1989
TABLE OF CONTENTS
RG 3
Preface
Historical Note
Content Note
Summary of the Records
Windsor Treasurers/Commissioners of Finance
Subgroup A - Financial Statements and Reports
- Summary of the Records
- Subgroup Note
- Series Description
Appendix I - Alphabetical Listing of Files (RG 3 AII - 6)
Appendix II - Plans Removed from Departmental Budget Files
Appendix III - Plans Removed from Capital Works Files
Subgroup B - Administrative Correspondence
- Summary of the Records
- Subgroup Note
- Series Description
Appendix I - Newspaper Clippings Removed from
RG 3 BIV – 1
Appendix II - Plans Removed from RG 3 BIV – 1
Appendix III - Plans Removed from RG 3 BV – 1
Appendix IV - Council Resolutions re: E.C. Row Expressway
RG 3 BV – 3
Appendix V - Ontario Municipal Board Orders re: E.C. Row
Expressway RG 3 BV – 3
Appendix VI - Plans Removed from RG 3 BV – 3
Appendix VII - Plans Accompanying RG 3 BV – 4
Appendix VIII - Newspaper Clippings Removed from
RG 3 BV – 4
Appendix IX - Photographs Removed from RG 3 BV – 4
Appendix X - Newspaper Clippings Removed from
RG 3 BV – 6
Subgroup C - Payroll/Staff Records
- Summary of the Records
- Subgroup Note
- Series Description
TABLE OF CONTENTS – continued RG 3
Subgroup D - Treasury Section
- Summary of the Records
- Subgroup Note
- Series Description
Subgroup E - Assessment Department
- Summary of the Records
- Subgroup Note
- Series Description
Appendix I - Photographs Removed from RG 3 EII
Appendix II - Photographs Removed from RG 3 EIV
Subgroup F - Tax Department
- Summary of the Records
- Subgroup Note
- Series Description
CONTENT NOTE
RG 3
The records of the Finance Department offer unique research possibilities. While containing a large amount of information best suited to quantitative studies, there is also qualitative information about the City of Windsor that cannot bed found anywhere else in the Municipal Archives’ holdings.
It should be noted that dates for all units are not necessarily inclusive and may also contain undated material. Access to units containing sensitive information or in-camera Council minutes is restricted. Permission of the Commissioner of Finance is required to view the records so designated.
Many records series, particularly in the first subgroup (RG 3 A) – Financial Reports and Statements – are reasonably complete, particularly for the recent past. The correspondence found in the second subgroup (RG 3 B) provides considerable insight into the operation of the department. Staff records (RG 3 C) are partially restricted, but open records show the activities of civic employees, especially during the two World Wars. Treasury Section records (RG 3 D) contain a number of incomplete series which in combination with fuller series provide detailed financial information. The records of the Assessment Department (RG 3 E) provide extensive information on the City’s tax base in summary and aggregate forms.
Appendices have been compiled to give detailed information on plans and photographs which have been removed from the records. Patrons are referred to the table of contents at the beginning of each subgroup for a list of appendices.
The Finance Department interacts with all other City departments, particularly in helping to prepare their budgets. The responsibilities of the Commissioner of Finance are quite diverse. Topics dealt with range from Affirmation Action to Animal Control. Records of most financial transactions are found at least in summary from and in some cases in more detail.
These records will be of interest to patrons conducting research in a variety of fields. Business administration, history, political science, economics, public administration and urban studies projects among others may be undertaken in the records of the Department of Finance.
RECORDS OF THE FINANCE DEPARTMENT
RG 3
Summary of the Records
A FINANCIAL STATEMENTS AND REPORTS 1878-1987
I AUDITOR’S REPORTS 1878-1981
1. Original 1894-1979
2. Published 1878-1980
3. Sundry 1942-1981
II BUDGET DOCUMENTATION 1921-1983
1. Final Budgets/Estimates 1921-1983
2. Supplementary Information to Estimates 1964-1977
3. Details of New Equipment 1957-1982
4. Grant Applications 1957-1983
5. Current Budget Files 1972-1983
6. Departmental Budget Files 1976-1983
7. Salary Recommendations 1957-1982
8. Comparison of Expenditures Against Appropriations 1949
9. Monthly Budget Statements 1949-1951
10. Sundry Budget Materials 1953-1983
III CAPITAL WORKS PROJECTIONS 1968-1987
1. Five Year Projections 1968-1986
2. Ten Year Projections 1969-1987
3. Capital Works Files 1964-1975
IV STATISTICS AND GENERAL INFORMATION 1958-1980
V REFUNDING PLAN 1932-1947
1. Reports 1932-1945
2. Correspondence 1936-1946
3. Accounts 1932-1945
4. Legal Documentation c.1942-1947
SUMMARY OF THE RECORDS – continued RG 3
B ADMINISTRATIVE CORRESPONDENCE 1874-1985
I EARLY TREASURER’S CORRESPONDENCE 1874-1907
1. Letterbooks 1890-1907
2. Inward Correspondence 1874-1904
II A.E. COCK OFFICE FILES 1941-1944
III E.J. LANGLOIS OFFICE FILES 1938-1968
IV EDWARD AUTHUR AGNEW OFFICE FILES 1950-1985
1. Subject Correspondence 1957-1985
2. Essex and Kent Chartered Accountants’ Association 1950-1970
V PROJECT FILES 1946-1985
1. Annexation 1946-1972
2. Coliseum Feasibility 1981
3. E.C. Row Expressway 1965-1985
4. Fountain Fund 1975-1980
5. Steinberg Building – Museum and other proposals 1974-1977
6. Transit Windsor/Sandwich Windsor and Amherstburg Railway
Company 1968-1981
7. Miscellaneous Plans c.1966-1971 and Undated
C PAYROLL/STAFF RECORDS 1914-1983
I SALARY REGISTERS 1921-1943
II PAYROLL LEDGER CARDS c.1944-1983
SUMMARY OF THE RECORDS – continued RG 3
C PAYROLL/STAFF RECORDS 1914-1983 - continued
III STAFF ORGANIZATIONS 1914-1950
1. Canadian Patriotic Fund and Red Cross Fund 1918-1920
2. Windsor Municipal Patriotic Fund 1918-1920
3. Employees’ Relief Fund 1930-1931
4. Windsor Civic Employees Was and Patriotic Fund 1936-1946
5. Windsor (England) Flood Relief Fund 1947
6. United Emergency Fund for Britain 1949-1950
D TREASURY SECTION 1855-1988
I ACCOUNTING RECORDS 1866-1951
1. Municipal Ledgers 1875-1935
2. Municipal Journals 1891-1935
3. Daily Cashbooks 1866-1905
4. Main Entry Cashbooks 1893-1935
5. Voucher Cashbooks 1893-1905
6. Monthly Balance Books 1893-1939
7. Expenditure and Receipt Books 1870-1949
II ACCOUNTS PAYABLE 1921-1967
1. Ledgers 1921-1952
2. Ledger Cards 1952-1967
III DEBT AND CASH MANAGEMENT 1855-1988
1. Debenture Registers 1884-1988
2. Debenture Coupon Books 1874-1920
3. Sample Debentures 1855-1972
4. Local Improvement Ledgers 1877-1935
5. Local Improvement Registers 1913-1930
6. Local Improvement Cashbooks 1888-1924
7. Local Improvement Trial Balances 1921-1935
8. Sinking Fund 1894-1944
9. Construction Supplies 1902-1913
SUMMARY OF THE RECORDS – continued RG 3
D TREASURY SECTION 1855-1988 – continued
IV SUNDRY ACCOUNTS 1873-1936
1. Carnegie and Public Library Account 1896-1905
2. Charity Account 1876-1878
3. Contingencies Account 1886-1891
4. Fire Department Account 1889-1910
5. License Certificates 1877-1878
6. Municipal Ambulance Service Account 1904-1917
7. Municipal Fuel Account 1918-1921
8. Promissory Notes 1878-1879
9. Revenue Stamps 1934-1936
10. Treasurer’s Bond 1875
11. Water Rates 1873-1891
V RELIEF DEPARTMENT 1932-1940
E ASSESSMENT DEPARTMENT 1915-1970
I REPORTS AND MANUALS 1915-1970
1. Assessment Commissioner’s Annual Report 1915-1969
2. Annual Report of the Essex Regional Assessment Office for the City of
Windsor 1970
3. Procedures Manual c.1947
II CORRESPONDENCE 1938-1956
III ASSESSMENT CARDS c.1919-1959
1. Residential Assessment Cards c.1919-1955
2. Rental Properties Assessment Cards c.1954-1955
3. Building Field Cards c.1948-1958
4. Business Assessment Cards c.1950-1959
IV COURT OF REVISION DOCKETS c.1946-1959
SUMMARY OF THE RECORDS – continued RG 3
F TAX DEPARTMENT 1853-1971
I WORKING PROCEDURES MANUAL c.1973
II CORRESPONDENCE [CA 1870]-1971
1. Correspondence [ca 1870]-c.1950
2. Correspondence 1931-1942
3. Correspondence 1946-1970
4. Correspondence 1950-1971
5. Correspondence 1969-1971
III COLLECTOR’S ROLLS 1853-1890
1. Certifying Letter for the Rolls 1853
2. Collector’s Rolls 1855-1887
3. Non-resident Collector’s Rolls and Abstract of Unpaid
Taxes 1856-1890
IV ARREARS OF TAXES 1969-c.1960
1. Arrears of Property Tax 1869-c.1960
2. Arrears of Income Tax 1928-1932
3. Arrears of Poll Tax 1941-1945
V SALE OF LANDS 1877-1936
1. Registered Properties 1906-1936
2. Lists of Lands for Sale 1877-1931
3. Records of Sale 1877-1925
PREFACE
RG 3
This Guide to the Records of the Department of Finance is a milestone in the development of
the Municipal Archives – Windsor Public Library. It represents a process over five years in duration. Early on in the work done by grant projects to lay the foundation for the present Municipal Archives, the Finance Department demonstrated a cooperative spirit and were sympathetic to the goals of preserving Windsor’s documentary heritage. Theirs were the first historic records to be transferred to the Windsor Public Library, and were among the earliest projects worked on when the Municipal Archives was established in 1984.
Of particular note in the progress of this project has been the continued cooperation of Commissioner Ed Agnew and the Director of Debt and Cash Management, John Poulson. Through Mr. Agnew’s active interest a pilot project for municipal records management was established for the Finance Department. The Municipal Archives coordinated the project, made recommendations and worked closely with Mr. Poulson who became the Department Records Officer and liaison. With the scheduled retention and disposal of departmental records came a number of transfers to the Municipal Archives, much of which will be seen in the more recent documents of this record group.
Although initial processing and a draft guide was undertaken by the Municipal Archivist, the vast majority of work on the Finance Department records has been conducted by Processing Archives Assistant Donna Murphy in a term position funded with the assistance of the National Archives of Canada through the Canadian Council of Archives. The Assistant Municipal Archivist proofread and assisted in the supervision of the project while the Archives Clerk undertook clerical components, including the production of the guide.
The quality of the information found in these records is at first deceiving, with past facts and figures seemingly having little to offer. And yet, there is a dimension to these records which deepens understanding of Windsor’s past in a way in which other records do not. Here we see the day-to-day operation of the City in dollars and cents; here we see the financial implications of political decisions. Categories of expenditures and receipts carried out today have their roots in the Windsor of 1854.
Completion of this project shows the value of archives and records management programmes in preserving and managing non-current information. We invite all interested in Windsor’s history, both in the near and distant past, to share in the richness of the records of the Department of Finance.
G. Mark Walsh
Municipal Archivist
Windsor Public Library
March, 1989
HISTORICAL NOTE
RG 3
The Department of Finance dates back to the incorporation of Windsor as a village in 1854. Originally known as the Treasurer’s Office, the department consisted of the Treasurer and a clerk. The position of treasurer is required by the terms of the Ontario Municipal Act, making the incumbent one of the officers of the corporation. The title was changed to Commissioner of Finance in 1970.
The functions of the Treasurer’s office were augmented by the integration of the positions of Tax Collector, Assessor/Assessment Commissioner and Purchasing Agent into the modern Finance Department. At present, the department has six divisions, exclusive of the administrative unit consisting of the Commissioner, Deputy Commissioner and Director of Budget and Administration. They are as follows: Debt and Cash Management and Accounting, Internal Audit, Purchasing, Management Information Systems and Tax. The first two divisions, Debt and Cash Management and Accounting, are taken together to form the Treasury Section. The Payroll Section is functionally aligned to Debt and Cash Management.
Duties of the Treasurer include accounting for the City’s finances, payroll and assisting Council in budget preparation. Added to them is the responsibility of the Commissioner of Finance for financial aspects of operation of the Cleary Auditorium and Memorial Convention Hall, City of Windsor Housing Company and Roseland Golf and Curling Club. The Commissioner is also called upon to serve as Acting City Administrator as needed in the absence of the City Administrator.
The Deputy Commissioner of Finance is responsible for the day-to-day operation of the department. Other duties of this position include preparation of the Current Budget and to act as Treasurer/Commissioner in her/her absence.
For more information on the Finance Department, see Departmental Organizations, City of Windsor, Office of the City Administrator, 1982; (R 352.071331 WIN), and Duties of the Municipal Treasurer, Ministry of Treasurer, Economics and Intergovernmental Affairs, 1977
(R 352.10202 OTE).
RG 3
Windsor Treasurers/Commissioners of Finance
Thomas E. Trew 1859*
Patrick Conway 1862-1866
Clement D. Grasite 1866-1872
Charles F. Ireland 1872-1875
Arthur Wickson 1875-1878
David B. Odette 1878-1887
Charles Barillier 1887-1890
Simon Gignac 1890-1892
W.M. Boomer Sep 1892 – Jan 1893
James C. Guillot 1893-1904
J.R. Thomson 1904-1930
Martha A. Dickinson Jan – Mar 1930
P.A. Cleminson 1930-1935
A.E. Cock 1935-1951
Eugene L. Langlois 1951-1970
Edward A. Agnew 1970-
*Treasurers for 1854-1858, 1860-1861 were appointed in by-laws for those years but not
identified.
RECORDS OF THE FINANCE
DEPARTMENT
RG 3 A
FINANCIAL STATEMENTS
AND REPORTS
1878-1987
Subgroup and Series Description with Appendices
BOX AND UNIT LISTING
RG 3 A
Box 1 I – 1/1 - /8
Box 2 I – 1/9 - /19
Box 3 I – 1/20 – 2/18
Box 4 I – 2/19 - /34
Box 5 I – 2/35 - /44
Box 6 I – 2/45 - /54
Box 7 I – 2/55 - /61
Box 8 I – 2/62 - /68
Box 9 I – 2/69 - /74
Box 10 I – 2/75 - /79
Box 11 I – 2/80 - /82
Box 12 I – 2/83 - /86
Box 13 I – 2/87 - /90
Box 14 I – 2/91 - /93
Box 15 I – 2/94 - /96
Box 16 I – 3/1 - /4
II – 1/1 - /14
Box 17 II – 1/15 - /21
Box 18 II – 1/22 - /27
Box 19 II – 1/28 - /32
Box 20 II – 1/33 - /36 oversized
Box 21 II – 1/37 - /40
BOX AND UNIT LISTING – continued RG 3 A
Box 22 II – 1/41
Box 23 II – 1/42
Box 24 II – 1/43 - /44
Box 25 II – 1/45 - /46
Box 26 II – 1/47 - /48
Box 27 II – 1/49 - /51
Box 28 II – 1/52 - /53
Box 29 II – 1/54 - /57
Box 30 II – 1/58 – 2/6
Box 31 II – 2/7 - /9
Box 32 II – 2/10 - /11
Box 33 II – 2/12 - /13
Box 34 II – 2/14 – 3/14
Box 35 II – 3/15 – 4/2
Box 36 II – 4/3 - /4
Box 37 II – 4/5, 4/7
Box 38 II – 4/6, 4/8 - /12
Box 39 II – 4/13 – 5/9
Box 40 II – 5/10 – 6/9
Box 41 II – 6/10 - /47
Box 42 II – 6/48 - /83
Box 43 II – 6/84 - /116
BOX AND UNIT LISTING – continued RG 3 A
Box 44 II – 6/117 - /160
Box 45 II – 6/161 - /195
Box 46 II – 6/196 - /217
Box 47 II – 6/218 - /247
Box 48 II – 6/248 – 7/2
Box 49 II – 7/3 – 9/3
Box 50 II – 9/4 - /18
Box 51 II – 9/19 – 10/15
III – 1/1 - /2
Box 52 III – 1/3 – 2/9
Box 53 III – 2/10 – 3/3
Box 54 III 3/4 - 3/6
IV/1 - /13
Box 55 IV/14 - /23
V – 1/1 - /2
Box 56 V – 1/3 – 2/3
Box 57 V – 2/4 – 3/3
Box 58 V – 3/4 - 4/3
TABLE OF CONTENTS
RG 3 A
Summary of the Records
Subgroup Note
Series Description
Appendix I – Alphabetical Listing of Files
Appendix II – Plans Removed from Departmental Budget Files
Appendix III – Plans Removed from Capital Works Files
FINANCIAL STATEMENTS AND REPORTS
RG 3 A
Summary of the Records
I AUDITOR’S REPORTS 1878-1981
1. Original 1894-1979
2. Published 1878-1980
3. Sundry 1942-1981
II BUDGET DOCUMENTATION 1921-1983
1. Final Budgets/Estimates 1921-1983
2. Supplementary Information to Estimates 1964-1977
3. Details of New Equipment 1957-1982
4. Grant Applications 1957-1983
5. Current Budget Files 1972-1983
6. Departmental Budget Files 1976-1983
7. Salary Recommendations 1957-1982
8. Comparison of Expenditures Against Appropriations 1949
9. Monthly Budget Statements 1949-1951
10. Sundry Budget Materials 1953-1983
III CAPITAL WORKS PROJECTIONS 1968-1987
1. Five Year Projections 1968-1986
2. Ten Year Projections 1969-1987
3. Capital Works Files 1964-1975
IV STATISTICS AND GENERAL INFORMATION 1958-1980
V REFUNDING PLAN 1932-1947
1. Reports 1932-1945
2. Correspondence 1936-1946
3. Accounts 1932-1945
4. Legal Documentation c.1942-1947
FINANCIAL STATEMENTS AND REPORTS
RG 3 A
Subgroup Note
This subgroup consists of documents which show the City of Windsor’s financial accounting practices. These documents record more than a century of Windsor’s history, from 1878 to 1983. A wide range of financial processes are reflected in these records, from nineteenth-century expenditures to zero-based budgeting. These records are primarily statistical in nature with supporting correspondence.
Auditor’s Reports and Statistics and General Information are published by the Finance Department for the information of Windsor’s citizens. These reports contain a variety of information on Windsor, City departments and associated agencies as well as major industrial interests in the area.
Budget Documentation illustrates the entire budget process used by the City of Windsor. This includes expenditure data for all City departments as well as outside agencies such as the Essex Region Conservation Authority, Greater Windsor Tourist and convention Bureau and others. Petitions to Council for grants from charitable organizations are also of interest.
Capital Works Projections show public works and local improvements which the City sought to accomplish during the projection periods of five and ten years. These records concern the recent past and include details of such projects as the Neighbourhood Improvement Program and the E.C. Row Expressway.
The Refunding Plan is a general heading for correspondence, reports and accounts that deal with Windsor’s financial insolvency brought about due to the 1935 Amalgamation with East Windsor, Sandwich and Walkerville. The recalling of debentures and the funding again of the City’s debt load give these records their name.
AUDITOR’S REPORTS
RG 3 AI
Series Description
The Ontario Municipal Act sets out the primary duty of the Auditor as to “audit the accounts and transactions of every local board, … and to “prepare the material to be published by the Treasurer.” The Auditor’s Reports for the City of Windsor commence in 1878 and continue up to 1981. There are three subseries consisting of the original Auditor’s Reports (RG 3 AI – l), Published Copies (RG 3 AI – 2) and Sundry Auditor’s Reports (RG 3 AI – 3). It should be noted that RG 3 AI – 3 contains Treasurer’s Reports for the years 1942 and 1943. The Auditor’s Reports contain not only the City’s financial statements, but also statements for boards and commissions such as the Windsor Public Library Board and City-owned Roseland Golf and Curling Club.
AUDITOR’S REPORTS
RG 3 AI – 1
RG 3 AI – 1 ORIGINAL AUDITOR’S REPORTS 1894-1979
Unit Date
1 - 1894
2 - 1898
3 - 1899
4 - 1901
5 - 1902
6 - 1903
7 - 1904
8 - 1905
9 - 1906
10 - 1907
11 - 1909
12 - 1911
13 - 1943
14 - 1950
15 - 1951
16 - 1952
17 - 1953
18 - 1954
19 - 1955
20 - 1957
21 - 1959
22 - 1961
23 - 1977
24 - 1978
25 - 1979
AUDITOR’S REPORTS
RG 3 AI – 2
RG 3 AI – 2 PUBLISHED AUDITOR’S REPORTS 1878-1980
Unit Date
1 - 1878
2 - 1879
3 - 1880
4 - 1882
5 - 1884 (2)
6 - 1885
7 - 1889
8 - 1891
9 - 1892
10 - 1893
11 - 1894
12 - 1895
13 - 1896
14 - 1897
15 - 1898
16 - 1899
17 - 1900
18 - 1901
19 - 1902
20 - 1903
21 - 1904
22 - 1905
23 - 1906
24 - 1907
25 - 1908
26 - 1909
27 - 1910
28 - 1911
29 - 1912
30 - 1913
31 - 1914 (2)
32 - 1915
33 - 1916
34 - 1917
35 - 1918
36 - 1919
37 - 1920
38 - 1921
PUBLISHED AUDITOR’S REPORTS 1878-1980 – continued RG 3 AI – 2
Unit Date
39 - 1922
40 - 1923
41 - 1924 (2)
42 - 1925 (2)
43 - 1926 (2)
44 - 1927 (2)
45 - 1928 (2)
46 - 1929 (2)
47 - 1930
48 - 1931
49 - 1932
50 - 1933
51 - 1934
52 - 1935
53 - 1936
54 - 1937
55 - 1938
56 - 1939
57 - 1940
58 - 1941
59 - 1942
60 - 1943
61 - 1944
62 - 1945
63 - 1946
64 - 1947
65 - 1948
66 - 1949
67 - 1950
68 - 1951
69 - 1952
70 - 1953
71 - 1954
72 - 1955
73 - 1956
74 - 1957
75 - 1958
76 - 1959
77 - 1960
78 - 1961
79 - 1962
80 - 1963
PUBLISHED AUDITOR’S REPORTS 1878-1980 – continued RG 3 AI – 2
Unit Date
81 - 1964
82 - 1965
83 - 1966
84 - 1967
85 - 1968
86 - 1969
87 - 1970
88 - 1971
89 - 1972
90 - 1973
91 - 1975
92 - 1976
93 - 1977
94 - 1978
95 - 1979
96 - 1980
AUDITOR’S REPORTS
RG 3 AI – 3
RG 3 AI – 3 SUNDRY AUDITOR’S REPORTS 1942-1981
Unit Description Dates
1. - Windsor-Tecumseh Joint Waterworks Board 1976
2. - Windsor-Tecumseh Joint Waterworks Board 1978
3. - Treasurer’s Report 1942
4. - Treasurer’s Report 1943
BUDGET DOCUMENTATION
RG 3 AII
Series Description
The material found in this series documents the entire budget process. All departments and City Agencies submit budget requests to the Finance Department. After these submissions have been reviewed by the Finance Commissioner and City Administrator they are then submitted to Council. This budget is then the basis for all City expenditures for the year.
The first subseries, RG 3 AII – 1, Final Budgets/Estimates is the end product of this process. For some years the final approved budget does not appear to have survived and therefore the estimates submitted to Council will be found in its place. Clerk’s copies of Budget estimates for 1935-1966 can be found in RG 2 DVI – 4. Budget materials for the Amalgamation period will be found in RG 3 AV – 3/2.
RG 3 AII – 2, the second subseries is Supplementary Information to the Estimates. These bound volumes give Council added information about the budget requests. RG 3 AII – 3 contains the details of new equipment requests for any given year. Applications for grants by charitable organizations can be found in RG 3 AII – 4. Current year budget files contain actual expenditures for the year to date and can be located in RG 3 AII – 5.
Departmental Budget Files, RG 3 AII – 6, contains submissions from both departments and other agencies such as the Essex Region Conservation Authority. It should be noted that RG 3 AII – 6/28 contains documents pertaining to both the Children’s Aid Society, County of Essex and The Roman Catholic Children’s Aid Society. Access to some files in this subseries is restricted. An alphabetical listing of files can be found in Appendix I, and a description of the plan removed will be found in Appendix II.
RG 3 AII – 7 consists of salary recommendations for the years 1957 to 1982 (not inclusive). Salary recommendations for 1977 are in RG 3 B individually by department. The comparison of Expenditures against appropriations, RG 3 AII – 8 is only for 1949. RG 3 AII – 9 contains monthly budget statements for the years 1949 - 1951. Sundry Budget Materials comprise the last subseries RG 3 AII – 10. This subseries consists of debenture schedules, budget adjustments and other miscellaneous expenditure information.
BUDGET DOCUMENTATION
RG 3 AII – 1
RG 3 AII – 1 FINAL BUDGETS/ESTIMATES
Unit Date Remarks
1 - 1921 Units 1-14 inclusive are Estimates
2 - 1923
3 - 1924
4 - 1925
5 - 1926
6 - 1926
7 - 1927
8 - 1928
9 - 1929
10 - 1930
11 - 1931
12 - 1932
13 - 1933
14 - 1934
15 - 1938 Units 15-20 inclusive are Final Budgets
16 - 1939
17 - 1940
18 - 1941
19 - 1942
20 - 1959
21 - 1959 Amendments
22 - 1960 Estimates
23 - 1964 Estimates
24 - 1965 Estimates
25 - 1966 Estimates
26 - 1966 Loose items
27 - 1968 Estimates
28 - 1968 Loose items
29 - 1969 Estimates
30 - 1973 Final
31 - 1974 Final
32 - 1974 Loose items
33 - 1975 Final
34 - 1976 Final
35 - 1977 Final
36 - 1978 Final
37 - 1978 Alternative Level of Service Vol. 1
38 - 1978 Alternative Level of Service Vol. 2
FINAL BUDGETS/ESTIMATES – continued RG 3 AII – 1
Unit Date Remarks
39 - 1978 Alternative Level of Service Vol. 3
40 - 1979 Divisional
41 - 1979 Vol. 1 Final
42 - 1979 Vol. 2 Final
43 - 1979 Vol. 3 Final
44 - 1980 Vol. 1 Final
45 - 1980 Vol. 2 Final
46 - 1980 Vol. 3 Final
47 - 1980 Vol. 4 Final
48 - 1981 Vol. 1 Final
49 - 1981 Vol. 3 Estimates
50 - 1981 Vol. 4 Estimates
51 - 1982 Vol. 1 Final
52 - 1982 Vol. 2 Final
53 - 1982 Vol. 3 Final
54 - 1982 Vol. 4 Final
55 - 1983 Vol. 1 Final
56 - 1983 Vol. 2 Final
57 - 1983 Vol. 3 Final
58 - 1983 Vol. 4 Final
59 - 1983 Divisional
BUDGET DOCUMENTATION
RG 3 AII – 2
RG 3 AII – 2 SUPPLEMENTARY INFORMATION TO ESTIMATES 1964-1977
Unit Date Remarks
1 - 1964
2 - 1965
3 - 1966
4 - 1967
5 - 1968
6 - 1968 Loose items
7 - 1969
8 - 1970
9 - 1972
10 - 1973
11 - 1974
12 - 1975
13 - 1976
14 - 1977
BUDGET DOCUMENTATION
RG 3 AII – 3
RG 3 AII – 3 DETAILS OF NEW EQUIPMENT 1957-1982
Unit Date
1 - 1957
2 - 1959
3 - 1960
4 - 1961
5 - 1962
6 - 1964
7 - 1965
8 - 1966
9 - 1967
10 - 1968
11 - 1970
12 - 1971
13 - 1972
14 - 1973
15 - 1974
16 - 1975
17 - 1976
18 - 1977
19 - 1980
20 - 1981
21 - 1982
BUDGET DOCUMENTATION
RG 3 AII – 4
RG 3 AII – 4 GRANT APPLICATIONS 1957-1983
Destroyed per R & D schedule (12599) Feb 2003/LC
BUDGET DOCUMENTATION
RG 3 AII – 5
RG 3 AII – 5 CURRENT BUDGET FILES 1972-1983
Destroyed per R & D schedule (12599) Feb 2003/LC
BUDGET DOCUMENTATION
RG 3 AII – 6
RG 3 AII – 6 DEPARTMENTAL BUDGET FILES 1976-1983
Destroyed per R & D schedule (12599) Feb 2003/LC
BUDGET DOCUMENTATION
RG 3 AII – 7
RG 3 AII – 7 SALARY RECOMMENDATIONS 1957-1982
Unit Date- Remarks
1 - 1957
2 - 1976
- 1977 For 1977 see RG 3 B correspondence
files under individual departments.
3 - 1978
4 - 1979 Undated material removed from
RG 3 AII – 7/5.
5 - 1979
- 1980-1981 For 1980 and 1871 see RG 3 B
correspondence files under the title
Salary Recommendation.
6 - 1982
BUDGET DOCUMENTATION
RG 3 AII – 8
RG 3 AII – 8 COMPARISONS OF EXPENDITURES AGAINST APPROPRIATIONS
1949
Destroyed per R & D schedule (12599) Feb 2003/LC
BUDGET DOCUMENTATION
RG 3 AII – 9
RG 3 AII – 9 MONTHLY BUDGET STATEMENTS 1949-1951
Destroyed per R & D schedule (12599) Feb 2003/LC
BUDGET DOCUMENTATION
RG 3 AII – 10
RG 3 AII – 10 SUNDRY BUDGET MATERIALS 1953-1983
Destroyed per R & D schedule (12599) Feb 2003/LC
CAPITAL WORKS PROJECTIONS
RG 3 AIII
Series Description
The Capital Works Projections are found in both five and ten year increments, covering the years 1968 to 1987. These documents prepared by the Debt and Cash Management Division of the Finance Department were presented to Council for their consideration. The Projections estimate the cost of capital works. The first subseries RG 3 AIII – 1 consists of the five year projections, while the ten year projections are in RG 3 AIII – 2. The third subseries RG 3 AIII – 3 contains files related to the Capital Works programs. Examples of projects under Capital Works are the E.C. Row Expressway and the Neighbourbood Improvement Program.
CAPITAL WORKS PROJECTIONS
RG 3 AIII – 1
RG 3 AIII – 1 FIVE YEAR PROJECTIONS 1968-1986
Destroyed per R & D schedule (12599) Feb 2003/LC
CAPITAL WORKS PROJECTIONS
RG 3 AIII – 2
RG 3 AIII – 2 TEN YEAR PROJECTIONS 1969-1987
Destroyed per R & D schedule (12599) Feb 2003/LC
CAPITAL WORKS PROJECTIONS
RG 3 AIII – 3
RG 3 AIII – 3 CAPITAL WORKS FILES 1964-1975
Destroyed per R & D schedule (12599) Feb 2003/LC
STATISTICS AND GENERAL INFORMATION
RG 3 AIV
These published reports for the years 1958-1979 were originally intended to give potential purchasers of City debentures the information necessary to assess Windsor’s financial status. They provide brief sketches of Windsor’s growth, economy and its industry. Brief descriptions of the Windsor Harbour Commission, the Greater Windsor Visitors Convention Bureau and the Windsor Chamber of Commerce are also contained in the reports. Correspondence relating to the Statistics and General Information can be found under that heading in RG 3 B, Administrative Correspondence.
STATISTICS AND GENERAL INFORMATION
RG 3 AIV
RG 3 AIV STATISTICS AND GENERAL INFORMATION 1958-1980
Unit Date Remarks
1 - 1958
2 - 1959
3 - 1960
4 - 1961
5 - 1962
6 - 1963
7 - 1964
8 - 1965
9 - 1966
10 - 1967
11 - 1968
12 - 1969
13 - 1970
14 - 1971
15 - 1972
16 - 1973
17 - 1974
18 - 1975
19 - 1976
20 - 1977
21 - 1978
22 - 1979
23 - 1980
24 - 1970 Loose items
REFUNDING PLAN
RG 3 AV
Series Description
The period immediately following the amalgamation of Windsor with East Windsor, Sandwich and Walkerville in 1935 was one of extreme financial difficulty for the new municipality. The City was forced to recall debentures and to refund (fund again) those debentures, since it was unable to meet its financial obligations. This series is important in that it shows the financial transition from four distinct municipalities into one larger municipality and the financial impact amalgamation had on the Border Cities.
The first subseries (RG 3 AV – 1) contains reports leading up to the refunding process along with the refunding plan. Also included with the reports are financial statements and budget materials for the period. RG 3 AV – 2 is composed of correspondence relating to the refunding plan. Many citizens wrote to ask for detailed information on the refunding. The third subseries (RG 3 AV – 3) contains accounts relative to the time period of amalgamation. Of particular note is the Debenture Exchange Schedule which deals with those debentures recalled and reissued under the Refunding Plan. Of interest in (RG 3 AV – 4) Legal Documents, are the appellants and respondents factums in the court case between the City of Windsor and Hiram Walker – Gooderham and Worts Ltd.
For further information patrons may consult RG 5, Records of the Amalgamated and Annexed Municipalities; or the records of the City Clerk’s Department, specifically:
RG 2 BI – 4/18-20 Auditor’s Reports 1935-36.
RG 2 DVI – 2, Royal Commission on Amalgamation
RG 2 DVI – 3, Finance Commission
RG 2 DVI – 4, Budget Estimates
REFUNDING PLAN
RG 3 AV – 1
RG 3 AV – 1 REPORTS 1929-1945
Unit Description Date
1 - Report of Thomas Bradshaw 1929-1932
2 - Debenture Debt 1934
3 - Balance Sheets – Amalgamated Towns 1935
4 - Plan for Funding and Refunding the debts of the c.1935-1936
Amalgamated municipalities of East Windsor,
Walkerville, Windsor and Sandwich
5 - Analysis of W.L. McKinnon c.1936
6 - Financial Statements 1936
7 - Report on Consolidation of Water Systems 1936
8 - Budget 1936
9 - Ontario Municipal Board Orders 1937
10 - City of Windsor Refunding Report 1937
11 - Distribution of Sinking Fund Contribution 1937-1944
12 - Detailed Analysis and Interpretation of the c.1938
Refunding Plan of the City of Windsor
13 - Plan for the Adjustment and Reorganization of the 1945
Debenture Indebtedness of the Corporation of the
City of Windsor
REFUNDING PLAN
RG 3 AV – 2
RG 3 AV – 2 CORRESPONDENCE 1936-1946
Unit Description Date
1 - General 1936-1937
2 - Debenture Register Reconciliation 1938
3 - General 1941
4 - McDiarmid, C.W. – Fiscal Agent 1937-1944
5 - General and Accounts 1945-1946
6 - General 1946
REFUNDING PLAN
RG 3 AV – 3
RG 3 AV – 3 ACCOUNTS 1932-1945
Unit Description Date
1 - General 1932-1936
2 - Estimates 1935-1937
3 - New Assessment/Tax Collection System c.1937
4 - Debenture Exchange Schedule 1945
5 - Schedule of Debentures Required 1945
REFUNDING PLAN
RG 3 AV – 4
RG 3 AV – 4 LEGAL DOCUMENTS c.1942-1947
Unit Description Date
1 - Debenture Release Forms c.1942
2 - City of Windsor vs. Hiram Walker – Gooderham c.1947
and Worts Ltd. – Appellants Factum
3 - City of Windsor vs. Hiram Walker – Gooderham c.1947
and Worts Ltd. – Respondents Factum
APPENDIX I: ALPHABETICAL LISTING OF FILES
RG 3 AII – 6
Description Units
Art Gallery 13, 45, 82, 114, 152, 183, 216
Building Department 21, 122, 158, 191, 225, 254
(see also: Municipal Buildings)
Capital Expenditures 33, 68, 105, 138, 170
Children’s Aid Society, County of Essex 28, 60, 98, 131, 199, 233, 261
City Administrator’s Department 72, 142, 174, 206, 241
City Clerk’s Department 3, 37, 73, 107, 143, 175, 207, 242
Cleary Auditorium and Memorial Convention 30, 64, 102, 135, 167, 202, 236, 264
Hall
Committee of Adjustment 21, 172, 208, 240, 267
Conservation of Health 57, 95, 128
(see also: Metro-Windsor Health Unit)
Contingencies 9, 42, 78, 148, 179, 212
Day Nurseries 58, 129, 164, 197, 231, 259
Debt Charges 66
Emergency Measures Organization 35, 53
Essex Region Conservation Authority 89, 121, 159, 190, 224, 253
Fees, Dues, Etc. 11, 43, 80, 112, 150, 181, 214, 247
Finance Department 6, 39, 75, 108, 145, 176, 209, 243
Financial Charges 111
Fire Department 19, 51, 87, 119, 156, 188, 222, 251
Fire Signal System 19, 51, 87, 119, 156, 188, 222, 251
APPENDIX I: ALPHABETICAL LISTING OF FILES – continued RG 3 AII – 6
Description Units
Fringe Benefits 17, 49, 85, 118, 155, 220
Grants 15, 47, 83, 116, 154, 185, 218, 219
Greater Windsor Tourist and Convention Bureau 187, 221, 250
Huron Lodge 27, 59, 97, 130, 165, 198, 232, 260
Insurance 16, 48, 84, 117, 186, 219, 249
Legal Department 4, 38, 74, 144, 208
Mayor’s Office 2, 71, 141, 205
Metro Windsor Health Unit 25
(see also: Conservation of Health)
Municipal Buildings 8, 41, 77, 110, 147, 178, 211, 245
(see also: Building Department)
Other General Expenses 10, 54, 79, 149, 180, 213, 246
Other Protection Expenses 90, 123, 160, 192, 226
Parks and Recreation Department 29, 62, 100, 133, 166, 201, 235, 262
Personnel Department 7, 40, 76, 109, 146, 177, 210, 244
Planning Department 18, 50, 106, 139, 171, 204, 239, 266
Police Department 20, 52, 88, 120, 157, 189, 223, 252
Property Department 8, 41, 77, 110, 147, 178, 211, 245
Provision for Reserves 32, 67, 104, 137, 169, 238
Public Works Department 24, 56, 94, 163, 196, 230, 258
Purchasing 5
Revenue 1, 36, 70, 140, 173
APPENDIX I: ALPHABETICAL LISTING OF FILES – continued RG 3 AII – 6
Description Units
Roman Catholic Children’s Aid Society 28, 61, 99, 132, 200, 234
Roseland Golf and Curling Club 63, 101, 134, 263
Social Services Department 26, 58, 96, 129, 164, 197, 231, 259
Street Lighting Railway Crossing Maintenance 22
Traffic Engineering Department 23, 55, 92, 125, 162, 194, 228, 256
Transit Windsor 91, 124, 161, 193, 227, 255
Un-collectable Taxes 86
Urban Renewal 18
Windsor-Essex County Development Commission 12, 44, 81, 113, 151, 182, 215, 248
Windsor Public Library Board 31, 65, 103, 136, 168, 203, 237, 265
Windsor Suburban Roads Commission 34, 69, 93, 126, 195, 229, 257
Windsor Traffic Safety Council 14, 46, 115, 153, 184
Zoning 50, 106
APPENDIX II – PLANS REMOVED FROM DEPARTMENT BUDGET FILES
RG 3 AII – 6
Plan No. Description Unit
1 Proposed Reconstruction of Circular curb and gutter 33
at the Southeast and Southwest corner of Dougall Ave.
and Tecumseh Rd. Public Works Department
19 Feb 1976
1 sheet
28.5 x 42.5 cm (11 x 16 ½ in.)
2 Plan showing proposed widening of Riverside Drive 33
East from Strabane Avenue to east of Pillette Road
Public Works Department
Dec 1975
1 sheet
34.5 x 154 cm ( 13 ½ x 60 ¾ in.)
APPENDIX III – PLANS REMOVED CAPITAL WORKS RG 3 AIII – 3
RG 3 AIII – 3
Plan No. Description Unit
3 City of Windsor Map showing location of fire halls 3
Planning and Urban Renewal Department
Undated
1 sheet
35.5 x 62 cm (14 x 24 ½ in.)
RECORDS OF THE FINANCE
DEPARTMENT
RG 3 B
Administrative/Correspondence
1874-1985
BOX AND UNIT LISTING
RG 3 B
Box 1 I – 1/1 - /2
Box 2 II – 1/3 - /4 I – 1/3 - /4?
Box 3 I – 2/1 - /2
II/1 - /17
Box 4 II/18 - /51
Box 5 II/52 - /73
Box 6 II/74 - /80
III/1 - /14
Box 7 III/15 - /40
Box 8 III/41 - /67
Box 9 III/68 - /74
IV – 1/1 - /5
Box 10 IV – 1/6 - /15
Box 11 IV – 1/16 - /27
Box 12 IV – 1/28 - /41
Box 13 IV – 1/42 - /55
Box 14 IV – 1/56 - /67
Box 15 IV – 1/68 - /75
Box 16 IV – 1/76 - /87
Box 17 IV – 1/88 - /97
Box 18 IV – 1/98 - /105
Box 19 IV – 1/106 - /119
Box 20 IV – 1/120 - /127
BOX AND UNIT LISTING – continued RG 3 B
Box 21 IV – 1/128 - /134
Box 22 IV – 1/135 - /146
Box 23 IV – 1/147 - /155
Box 24 IV – 1/156 - /162
Box 25 IV – 1/163 - /171
Box 26 IV – 1/172 - /183
Box 27 IV – 1/184 - /192
Box 28 IV – 1/193 - /205
Box 29 IV – 1/206 - /215
Box 30 IV – 1/216 - /224
Box 31 IV – 1/225 - /235
Box 32 IV – 1/236 - /247
Box 33 IV – 1/248 - /258
Box 34 IV – 1/259 - /273
Box 35 IV – 1/274 - /284
Box 36 IV – 1/285 - /291
Box 37 IV – 1/292 - /304
Box 38 IV – 1/305 - /320
Box 39 IV – 1/321 - /336
Box 40 IV – 1/337 - /350
Box 41 IV – 1/351 - /357
Box 42 IV – 1/358 - /370
BOX AND UNIT LISTING – continued RG 3 B
Box 43 IV – 1/371 - /379
Box 44 IV – 1/380 - /392
Box 45 IV – 1/393 - /398
Box 46 IV – 1/399 - /411
Box 47 IV – 1/412 - /424
Box 48 IV – 1/425 - /433
Box 49 IV – 1/434 - /443
Box 50 IV – 1/444 - /450
Box 51 IV – 1/451 - /459
Box 52 IV – 1/460 - /466
Box 53 IV – 1/467 - /472
Box 54 IV – 1/473 - /480
Box 55 IV – 1/481 - /491
Box 56 IV – 1/492 - /499
Box 57 IV – 1/500 - /507
Box 58 IV – 1/508 - /514
Box 59 IV – 1/515 - /523
Box 60 IV – 1/524 - /538
Box 61 IV – 1/539 - /547
Box 62 IV – 1/548 - /557
Box 63 IV – 1/558 - /565
Box 64 IV – 1/566 - /574
BOX AND UNIT LISTING – continued RG 3 B
Box 65 IV – 1/575 - /583
Box 66 IV – 1/584 - /592
Box 67 IV – 1/593 - /603
Box 68 IV – 1/604 - /614
Box 69 IV – 1/615 - /627
Box 70 IV – 1/628 - /641
Box 71 IV – 1/642 - /650
Box 72 IV – 2/1 - /12
Box 73 IV – 2/13 - /27
Box 74 IV – 2/28 - /32
V – 1/1 - /18
Box 75 V – 1/19 - /44
Box 76 V – 1/45 - /61
Box 77 V – 1/62 - /74
Box 78 V – 1/75 - /84
Box 79 V – 2/1 - /9
Box 80 V – 2/10 - /22
Box 81 V – 2/23 – 3/9
Box 82 V – 3/10 - /16
Box 83 V – 3/17 - /24
Box 84 V – 3/25 - /30
V – 4/2 - /3
Box 85 V – 4/1
BOX AND UNIT LISTING – continued RG 3 B
Box 86 V – 4/4 - /10
V – 4/13 – 6/6
Box 87 V – 4/11 - /12
Box 88 V – 6/7 - /23
Box 89 V – 3/1 (oversized)
TABLE OF CONTENTS
RG 3 B
Summary of the Records
Subgroup Note
Series Description
Appendix I – Newspaper Clippings Removed from RG 3 BIV – 1
Appendix II - Plans Removed from RG 3 BIV – 1
Appendix III - Plans Removed from RG 3 BV – 1
Appendix IV - Council Resolutions re: E.C. Row Expressway RG 3 BV – 3
Appendix V - Ontario Municipal Board Orders re: E.C. Row Expressway RG 3 BV – 3
Appendix VI - Plans Removed from RG 3 BV – 3
Appendix VII - Plans Accompanying RG 3 BV – 4
Appendix VIII - Newspaper Clippings Removed from RG 3 BV – 4
Appendix IX - Photographs Removed from RG 3 BV – 4
Appendix X - Newspaper Clippings Removed from RG 3 BV – 6
ADMINISTRATIVE CORRESPONDENCE
RG 3 B
Summary of the Records
I EARLY TREASURERS’ CORRESPONDENCE 1874-1907
1. Letterbooks 1890-1907
2. Inward Correspondence 1874-1904
II A.E. COCK OFFICE FILES 1941-1944
III E.J. LANGLOIS OFFICE FILES 1938-1968
IV E.A. AGNEW OFFICE FILES 1950-1985
1. Subject Correspondence 1957-1985
2. Essex and Kent Chartered Accountants’ Association 1950-1970
V PROJECT FILES 1946-1985
1. Annexation 1946-1972
2. Coliseum Feasibility 1981
3. E.C. Row Expressway 1965-1985
4. Fountain Fund 1975-1980
5. Steinberg Building – Museum and other proposals 1974-1977
6. Transit Windsor/Sandwich Windsor and Amherstburg Railway
Company 1968-1981
7. Miscellaneous Plans c.1966-1971 and Undated
ADMINISTRATIVE CORRESPONDENCE
RG 3 B
Subgroup Note
This subgroup is composed of correspondence to and from the Treasurer/Commissioner’s office. The files and bound volumes reflect different records keeping practices, from press copy letterbooks to alphabetical filing systems. Topics of importance for the time period covered will be found as well as information on routine departmental affairs.
The first four series cover one hundred and ten years of the Treasurer’s Department. As Windsor grew, so did the responsibilities and functions of the Treasurer. In addition to duties traditionally associated with the Treasurer, in the twentieth century Windsor’s chief financial officer became responsible for the fiscal affairs of the City of Windsor Housing Company, Cleary Auditorium and Memorial Convention Hall and Roseland Golf and Curling Club.
An extremely wide range of subjects are covered in the correspondence. Often the same subject is found in several series. For example, information on the Cleary Auditorium may be found in RG 3 BIII and IV – 1.
The Project Files are grouped together as special projects which involved the Treasurer/Commissioner. In some cases projects spanned the tenure of more than one Commissioner. These records are of interest in showing various concerns of Windsor in the recent past (1946-1985).
Appendices give detailed information on plans, photographs and newspaper clippings removed from the records. Ontario Municipal Board Orders and Council Resolutions pertinent to the E.C. Row Expressway have also been listed in appendices.
EARLY TREASURER’S CORRESPONDENCE
RG 3 BI
Series Description
This series contains correspondence to and from a number of Windsor’s early Treasurers including Arthur Wickson, James C. Guillot and James R. Thomson. There being only a small amount of material, the correspondence of these early Treasurers was grouped together. Treasurers’ Letterbooks, (RG 3 BI – 1) is composed of four press copy letterbooks which contain correspondence from 1890 through 1907. These letterbooks contain alphabetical indexes for easy reference. It should be noted that (RG 3 BI – 1/4) is Colonel Guillot’s personal correspondence and that further information can to found in (MS 11), Guillot Family Papers. RG 3 BI – 2 although containing only two units, documents a time period for which there is little other fiscal documentation. The correspondence is varied and covers the years 1874-1880 and 1904.
EARLY TREASURERS’ CORRESPONDENCE
RG 3 BI – 1
RG 3 BI – 1 LETTERBOOKS 1890-1907
Unit Date Remarks
1 - 1890 – Feb 1903
2 - Feb 1903 – Feb 1906
3 - Feb 1906 – Aug 1907
4 - 1897-1903 Col. Guillot’s private
letterbook
EARLY TREASURERS’ CORRESPONDENCE
RG 3 BI – 2
RG 3 BI – 2 INWARD CORRESPONDENCE 1874-1904
Unit Date
1 - 1874-1880
2 - 1904
A.E. COCK OFFICE FILES
RG 3 BII
Series Description
A.E. Cock, Treasurer for the town of Walkerville until 1935, became Treasurer of Windsor at the time of Amalgamation. It was his duty to oversee the difficult task of implementing the Refunding Plan (see RG 3 AV). Mr. Cock continued as Treasurer until his retirement in 1951. This series contains subject correspondence for the years 1941-1944. Of particular interest in this series are those files which show municipal involvement in the war effort.
RG 3 BII A.E. COCK OFFICE FILES 1941-1944
Unit Description Date
1 – 56 - Destroyed per R & D schedule (12599) Feb 2003/LC
57 - Relief Department Claims 1943-1944
58 – 73 - Destroyed per R & D schedule (12599) Feb 2003/LC
74 - Fifth Victory Loan 1943
75 - W – Correspondence 1941-1943
76 – 80 - Destroyed per R & D schedule (12599) Feb 2003/LC
E.J. LANGLOIS OFFICE FILES
RG 3 BIII
Series Description
Eugene J. Langlois became Treasurer of Windsor in 1951 upon the retirement of
A.E. Cock. Mr. Langlois served as Treasurer nineteen years until his own retirement in 1970. He continued as Financial Advisor until 1972. This series consists of subject correspondence which spans 1938 to 1968. Included in this time period was the 1966 Annexation, aspects of which are dealt with in this series. Further information on Annexation can be found in RG 3 BV – 1.
RG 3 BIII E.J. LANGLOIS OFFICE FILES 1938-1968
Unit Description Date
1 – 14 - Destroyed per R & D schedule (12599) Feb 2003/LC
15 - Emancipation Day Celebration – Advertising 1967
16 - Emancipation Day Celebration – Loans 1966-1967
17 - Emancipation Day Celebration – W.L. Perry 1967-1968
18 - Emancipation Day Celebration – Walter Perry Estate 1966-1967
19 – 74 - Destroyed per R & D schedule (12599) Feb 2003/LC
E.A. AGNEW OFFICE FILES
RG 3 BIV
Series Description
Edward Arthur Agnew became Treasurer/Commissioner of Finance in 1970 after seven years as Deputy Treasurer. Gerald S. Pinsonneault was appointed Deputy Treasurer in 1970 and both men continue to hold these positions presently. This series documents the records of the office of the Commissioner of Finance which includes files of both E.A. Agnew and G.S. Pinsonneault in addition to Anthony Haddad, Director of Budget and Administration.
The first subseries, Subject Correspondence is expansive and contains documentation on a wide range of city functions. Also included are various associational activities attended by the Commissioner and topics of social relevance such as Reye’s Syndrome, energy conservation and affirmative action. Access to in-camera council minutes and other sensitive material is restricted. Terms of access will be found in the Content Note. Patrons should refer to Appendix I for newspaper clippings which have been removed and Appendix II for Plans which have been removed.
RG 3 BIV – 2, Essex and Kent Chartered Accountants’ Association, is composed of the correspondence of that organization and its antecedents. The papers in this series came to Commissioner Agnew during his tenure as President of the Association in 1967-1968. The records begin with the Windsor and District Chartered Accountants’ Association. In 1958 the name changed to the Chartered Accountants’ Association of Windsor, with the change to the present name taking place in 1966.
RG 3 BIV – 1 SUBJECT CORRESPONDENCE 1957-1985
Destroyed per R & D schedule (12599) Feb 2003/LC
E.A. AGNEW OFFICE FILES
RG 3 BIV
RG 3 BIV – 2 ESSEX AND KENT CHARTERED ACCOUNTANTS’ ASSOCIATION
1950-1970
Destroyed per R & D schedule (12599) Feb 2003/LC
PROJECT FILES
RG 3 BV
Series Description
This series consists of seven subseries representing different projects undertaken by the City. The Project Files contain primarily information of interest to the Commissioner of Finance and therefore concern the financial aspects of the project. As the projects span the offices of both E.J. Langlois and E.A. Agnew, they were distinguished from the general office correspondence. Projects are as follows: Annexation (RG 3 BIV – 1); Coliseum Feasibility (RG 3 BV – 2); E.C. Row Expressway (RG 3 BV – 3); Fountain Fund (RG 3 BV – 4); Steinberg Building – Museum and Other Proposals (RG 3 BV – 5); Transit Windsor/Sandwich Windsor and Amherstburg Railway Company (RG 3 BV – 6); Miscellaneous Plans (RG 3 BV – 7). Details of Appendices and further information on individual projects is provided in the Subseries Description which follow.
PROJECT FILES
RG 3 BV – 1
ANNEXATION
Subseries Description
On January 1, 1966 Windsor annexed the Towns of Riverside and Ojibway and portions of Sandwich East, South and West Townships. This subseries contains information on the financial impact for Windsor. Information can also be found on annexation by other municipalities, among them Brantford and Chatham, which Windsor used for reference purposes. A listing of Plans removed from the files is in Appendix III and related plans will be found in RG 3 BV – 7. Further documentation of Annexation is available in other record groups as follows:
RG 1 BI Annexation: Correspondence and Reports 1957-1965
RG 2 BI Annexation Files 1960-1965
RG 5 for pre-annexation documentation of annexed areas
RG 3 BV – 1 ANNEXATION 1946-1972
Unit Description Date Remarks
1 - Accounts Payable 1965-1966
2 - Analysis of 1965 Assessment for 1966 1966
Revenue Purposes
3 - Analysis of 1966 Assessment for 1967 1967
Revenue Purposes
4 - Annexation – Miscellaneous 1965
5 - Annexation Budget 1965
6 - Annexation Integration Committee - 1965 Plans removed
Boundaries - See Appendix III
7 - Annexation Integration Committee - 1965
Minutes and Recommendations
8 - Annexation Report – 1960 1962
9 - Assessment Department 1965-1966 Plan removed
- See Appendix III
10 - Brantford – Settlement of Assets and 1954-1966
Liabilities – Ontario
11 - Building Department 1965-1966
12 - Chatham – Settlement of Assets 1965
13 - City Clerk 1965
ANNEXATION 1946-1972 – continued RG 3 BV – 1
Unit Description Date Remarks
14 - City Manager 1965
15 - Cornwall Township – Settlement of 1957-1966
Assets and Liabilities – Ontario
Municipal Board Order
16 - Correspondence - Miscellaneous 1965
17 - Emergency Measures Organization 1965
18 - Essex County – Auditor’s Report 1965
19 - Essex County – Current Budgets 1965-1966
20 - Essex County – Settlement of Assets and 1965-1966
Liabilities – Assets’ Valuations
21 - Essex County – Settlement of Assets and 1966-1967
Liabilities – Correspondence
22 - Essex County – Settlement of Assets and 1965-1968
Liabilities Debenture Debt
23 - Essex County – Settlement of Assets and 1965 RESTRICTED
Liabilities – Sun Parlour Home for the
Aged
24 - Estimated Financial Effect (of 1962 Includes Map
Annexation) in 1969
25 - Finance Department 1965-1966
26 - Financial Systems – Summary 1965
27 - fire Department 1965-1966
28 - Fire Department and Police Department 1965-1967
Expenditures
29 - Huron Lodge – Home for the Aged 1965
30 - Insurance Coverage 1965
31 - Legal Department 1965
32 - London – Background Information on 1960-1966
Annexation
33 - Municipally Owned Lots – Annexed Area 1966
34 - Municipally Owned Lots – Un-annexed 1966
areas
35 - Office Accommodations 1965-1966 Plans removed –
See Appendix III
36 - Ojibway – Auditor’s Report 1964-1966
37 - Ojibway – Correspondence 1965-1966
38 - Ojibway – Equipment Inventory 1965-1966
39 - Ontario Municipal Board – Annexation 1965-1966
Orders
40 - Parks and Recreation Department 1965
41 - Personnel Department 1965-1966
42 - Planning and Urban Renewal Department 1965
ANNEXATION 1946-1972 – continued RG 3 BV – 1
Unit Description Date Remarks
43 - Police Department 1963-1965 See also Unit 28
44 - Property Department 1965-1966
45 - Public Works Department 1965
46 - Purchasing Department 1965
47 - Riverside – Auditor’s Report 1964
48 - Riverside – Auditor’s Report 1965
49 - Riverside – Correspondence 1965
50 - Riverside – Equipment Inventory 1965-1966
51 - Riverside – Taxes Transferred 1965
52 - St. Catherines – Settlement of Assets and 1962-1966
Liabilities – Ontario Municipal Board
Order
53 - Sandwich East Township – Auditor’s 1964
Report
54 - Sandwich East Township – Auditor’s 1965
Report
55 - Sandwich East Township – Equipment Undated
Inventory
56 - Sandwich West Township – Auditor’s 1963
Report
57 - Sandwich West Township – Auditor’s 1964
Report
58 - Sandwich West Township – Auditor’s 1965
Report
59 - Sandwich West Township – Auditor’s 1966
Report
60 - Sandwich West Township - 1965-1966
Correspondence
61 - Sandwich West Township – Current 1965-1966
Budgets
62 - Sandwich West Township – Equipment 1965-1966 Includes material for
Inventory other annexed areas
63 - Sandwich West Township – Financial 1946-1966
Information
64 - Sandwich West Township – Hydro 1965-1968
Building
65 - Sandwich West Township – Planning 1967
Studies and Recommendations
66 - Sandwich West Township – Public Works 1965-1967
Expenditure
67 - Sandwich West Township – Questionnaire 1967
re: Municipal Employees
ANNEXATION 1946-1972 – continued RG 3 BV – 1
Unit Description Date Remarks
68 - Sandwich West Township – Settlement of 1965-1967
Assets and Liabilities – Assets’ Liabilities
69 - Sandwich West Township – Settlement of 1965-1971
Assets and Liabilities – Assets’ Valuations
- Registered Property
70 - Sandwich West Township – Settlement of 1965-1972
Assets and Liabilities – Calculation of
Settlement
71 - Sandwich West Township – Settlement of 1966-1968
Assets and Liabilities – Compensating
Grants – Correspondence
72 - Sandwich West Township – Settlement of 1966-1968
Assets and Liabilities – Compensating
Grants – Financial Statements
73 - Sandwich West Township – Settlement of 1965-1966
Assets and Liabilities – Compensating
Grants Humber Report
74 - Sandwich West Township – Settlement of 1965-1970
Assets and Liabilities – Correspondence
75 - Sandwich West Township – Settlement of 1971-1972
Assets and Liabilities – Correspondence
76 - Sandwich West Township – Settlement of 1966-1967
Assets and Liabilities – Debenture Debt
77 - Sandwich West Township – Settlement of 1967
Assets and Liabilities – Professional Fees
78 - Settlement of Assets and Liabilities - 1966
Meetings
79 - Social Services Department 1965
80 - Sudbury – Settlement of Assets and 1966
Liabilities
81 - Tax Equalization 1965-1968
82 - Traffic Engineering Department 1966
83 - Windsor Public Library Board 1965
84 - Windsor Utilities Commission 1966
PROJECT FILES
RG 3 BV – 2
COLISEUM FEASIBILITY
Subseries Description
After a number of interest groups expressed a need for this project, Council decided in 1981 to study the feasibility of a civic centre coliseum for Windsor. Notices were printed in the Globe and Mail and the Windsor Star asking for submissions. This subseries consists of these submissions and proposals from management consultants and architectural/engineering companies. The files do not contain the city’s original request or terms of reference.
RG 3 BV – 2 COLISEUM FEASIBILITY 1981
Unit Description Date Remarks
1 - Adamson Associates 1981
2 - Ambekar Engineering Incorporated 1981 See also Unit 17
3 - Annau Associates Architects Undated Report contains
photographs. See
also Unit 17
4 - Annau Associates Architects 1981 Report contains
photographs
5 - Currie, Coopers and Lybrand Limited 1981
6 - David Aaron Novick and Associates 1981
Architects
7 - Dillon consulting engineers and Planners 1981
8 - IBI Group/Glos Associates Jul 1981
9 - IBI Group/Glos Associates Aug 1981
10 - IBI Group/Glos Associates Aug 1981
11 - J.P. Thomson Associates 1981
12 - Johnsson and Associates 1981
13 - Kleinfeldt Consultants Limited 1981
14 - Laventhol and Horwath 1981
15 - MacLaren Plansearch 1981
16 - Marcon Marketing Consultants/J.G. Hreno 1981
Architects/Adevco Consultants Ltd/
Lee, Plunkett and Partners
17 - Marshall Macklin Monaghan 1981 See also Units 2-3
18 - Neish Owen Rowland and Roy 1981
19 - Pannell Kerr Forster Campbell Sharp 1981
COLISEUM FEASIBILITY 1981 – continued RG 3 BV – 2
Unit Description Date Remarks
20 - Parking Partnership 1981 Report contains
photographs
21 - Peat, Marwick and Partners 1981
22 - Price Waterhouse Associates/William 1981
Kachmaryk
23 - Touche Ross and Partners 1981
24 - Woods Gordon 1981
PROJECT FILES
RG 3 BV – 3
E.C. ROW EXPRESSWAY
Subseries Description
The records documenting the financing of the Expressway span twenty years, indicating the scope and complexity of this project. Included with the financial data are minutes of various subcommittees, along with correspondence to the Ontario Department of Highways. Council Resolutions and Ontario Municipal Board orders regarding the Expressway have been listed in Appendices IV and V respectively. These documents may be consulted in the City Clerk’s Department at City Hall. Appendix VI contains a listing of plans removed from the records.
RG 3 BV – 3 E.C. ROW EXPRESSWAY 1965-1985
Unit Description Date Remarks
1 - Addendum Report to the E.C. Row 1970 Oversize
Expressway functional report
2 - Correspondence 1965-1969 Plan removed –
See Appendix VI
3 - Correspondence 1965-1969 RESTRICTED
4 - Correspondence 1970-1971
5 - Correspondence 1972-1973
6 - Correspondence 1974
7 - Correspondence 1975-1976 Plan removed –
See Appendix VI
8 - Correspondence 1977-1985
9 - Cost Sharing Agreements 1973-1979
10 - Cost Statements 1970-1984 Plan removed –
See Appendix VI
11 - Financial sub-Committee Minutes 1970-1973 Plan removed –
See Appendix VI
12 - Financial Sub-Committee Minutes 1974-1984
13 - Maintenance Sub-Committee Minutes 1973-1982
14 - Moramos Club Property 1974-1982
15 - Ontario Department of Highways – Claims 1967-1971
16 - Ontario Department of Highways – Claims 1972-1974
17 - Ontario Department of Highways – Claims 1975-1978
18 - Ontario Department of Highways - 1965-1970 Plan removed –
Subsidy Application See Appendix VI
E.C. ROW EXPRESSWAY 1965-1985 – continued RG 3 BV – 3
Unit Description Date Remarks
19 - Property Acquisitions 1967-1976 Plan removed –
See Appendix VI
20 - Property Sub-Committee Minutes 1970-1972
21 - Property Sub-Committee Minutes 1973-May 1975
22 - Property Sub-Committee Minutes Jun 1975-1978
23 - Property Sub-Committee Minutes 1979-1985
24 - Technical Advisory Committee Minutes 1966-1971
25 - Technical Advisory Committee Minutes 1972-1974 Plan removed –
See Appendix VI
26 - Technical Advisory Committee Minutes 1975-1977
27 - Technical Advisory Committee Minutes 1978-Jun 1980
28 - Technical Advisory Committee Minutes Jul 1980-1984
29 - Utility sub-Committee Minutes 1970-1976 Plan removed –
See Appendix VI
30 - Utility Sub-Committee Minutes 1977-1980
PROJECT FILES
RG 3 BV – 4
FOUNTAIN FUND
Subseries Description
The Peace Fountain is considered to be one of Windsor’s most beautiful and enjoyable assets. The records in this subseries document the initial financing of the fountain. Contributions by citizens and raffles, were added to my matching provincial grants. Donations were also made in memory of Charles E. Brooks, President of U.A.W.
Local 444. The city made no expenditure towards the fountain except in staff time. E.A. Agnew, Commissioner of Finance acted as secretary-treasurer and William A. Wilkinson, founder of Green Shield Prepaid Services Inc. was General Campaign Chairman.
Plans accompanying the documents are listed in Appendix VII. Appendix VIII is a list of newspaper clippings removed from the records and photographs removed have been described in Appendix IX.
RG 3 BV – 4 FOUNTAIN FUND 1975-1980
Unit Description Date Remarks
1 - Charles E. Brooks Memorial Fund and 1977
Fountain Fund Pledge Cards
2 - Donations 1976-1978
3 - Donations – Negative Replies 1976-1977
4 - Financial Statements 1977-1979
5 - Lottery – Acapulco – Tickets 1977
6 - Lottery – Cordoba or Van 1977-1980
7 - Lottery – Cordoba or Van 1977-1980 RESTRICTED
8 - Lottery – Cordoba or Van – Prospective 1977
Donors
9 - Reaume Park 1975-1976
10 - Reaume Park 1977-1978 Photos removed
11 - Reaume Park Improvements – Preliminary 1975 Specifications include
Design plans
12 - Reaume Park Improvements – Services 1976 Specifications include
Building and Fountain tenders
13 - Sharing of the Green Undated Photos removed
PROJECT FILES
RG 3 BV – 5
STEINBERG BUILDING – MUSEUM AND OTHER PROPOSALS
Subseries Description
Following the June 1975 closing of the Steinberg Building, concern arose as to the future use of this building. Some of the City’s concern was due to a potential loss in tax revenue. This subseries contains proposals for the future uses of the Steinberg Building, none of which were ever implemented.
Further information can be found in RG 1 BIII/168 and Job No. 1400 in the W.A. Fraser Collection.
RG 3 BV – 5 STEINBERG BUILDING – MUSEUM AND OTHER PROPOSALS
1974-1977
Unit Description Date
1 - Frontier Town Undated
2 - Frontier Town 1974-1976
3 - Schwab Proposal 1977
PROJECT FILES
RG 3 BV – 6
TRANSIT WINDSOR/SANDWICH, WINDSOR AND
AMHERSTBURG RAILWAY COMPANY
Subseries Description
This subseries documents the City’s interest in the Sandwich, Windsor and Amherstburg Railway Company beginning in mid-1970. It continues through the name change to Transit Windsor in 1977 on to more recent times. These records consist of financial information, Board Minutes and correspondence.
Further information will be located in RG 1 BIII/183 - /200.
RG 3 BV – 6 TRANSIT WINDSOR/SANDWICH, WINDSOR AND
AMHERSTBURG RAILWAY CO. 1968-1981
Unit Description Date
1 - Agendas 1974-1976
2 - Auditor’s Report 1973
3 - Auditor’s Report 1974
4 - Auditor’s Report 1975
5 - Auditor’s Report 1977
6 - Auditor’s Report 1981
7 - Board Minutes 1973-1977
8 - Board Minutes 1978-1979
9 - Board Minutes 1980
10 - 1974 Budget 1973-1974
11 - 1980 Budget 1980
12 - 1981 budget 1981
13 - Correspondence 1977-1980
14 - Financial Statements – Period 13 1975
15 - Financial Statements – Period 13 1976
16 - Financial Statements – Period 13 1978
17 - Financial Statements – Period 11 1981
18 - Insurance 1969-1971
19 - Pension Plan – Crown Trust 1975
20 - Physical Assets – Inventory 1968-1971
21 - Ontario Municipal Employees Retirement System 1974-1975
22 - Route Evaluation Study 1977
23 - Union Negotiations 1973-1975
PROJECT FILES
RG 3 BV – 7
MISCELLANEOUS PLANS
Subseries Description
This subseries consists of three sets of miscellaneous plans found accompanying the records of the Finance Department. Descriptions of other plans associated with the finance Department will be found in RG 3 A and RG 3 B Appendices.
RG 3 BV – 7 MISCELLANEOUS PLANS c.1966-1971 AND UNDATED
Unit Description Plan No.
1 Park-Pelissier Project 56
Senior Citizen Complex and Parking Deck
William Kachmaryk (architect)
23 Dec 1971
19 sheets
A-L 61 x 91.5 cm (24 x 36 in.)
M 48 x 124 cm (19 x 49 in.)
N 44.5 x 126 cm (17 ½ x 49 ½ in.)
O-P 46 x 122 cm (18 x 48 in.)
Q 61 x 83 cm (24 x 32 ¾ in.)
R 46 x 142 cm (18 x 56 in.)
S 61 x 227 cm (24 x 89 ¾ in.)
2 Proposed Roseland Golf Club Development 57
Undated
4 sheets
A 74.5 x 101.5 cm (29 ¼ x 40 in.)
B 45 x 72.5 cm (17 ¾ x 28 ½ in.)
C 51 x 71 cm (20 x 28 in.)
D 56.5 x 72 cm (22 ¼ x 28 ¼ in.)
3 Annexation Street Maps 58
c.1966-1968
20 sheets
68 x 97 cm (26 ¾ x 38 ¼ in.)
APPENDIX I – NEWSPAPER CLIPPINGS REMOVED RG 3 BIV – 1
Unit Title Paper/Date
1 Take time out to be a good secretary Globe and Mail
26 Jan 1978
4 So you want to hire someone? Better watch your Windsor Star
questions 2 Dec 1980
6 Humane Society stand on funds justified by services Windsor Star
provided 26 Jan 1978
124 NCR Canada’s mandate aids Rand D. Globe and Mail
23 Feb 1981
129 Debenture’s spark city’s interest Windsor Star
18 Sep 1982
209 Gas glut forces Trans Canada to slow down its purchases Globe and Mail
3 Sep 1976
209 Cold, price jumps push home-heating costs up 50% Globe and Mail
6 Jan 1977
209 What are the real facts on gas Financial Post
22 Jan 1977
224 Votes $670, 570 Over 10 years Windsor Star
22 Oct 1959
228 Pan Am’s Hotel Unit Sets Major Expansion Throughout Wall Street Journal
the U.S. 9 Jan 1980
251 Environment bill may rule out auto plant, GM warns Toronto Star
Quebec 23 Sep 1978
254 Marinas of Essex County Windsor Star
24 Mar 1983
277 Plan for lot levies delayed for 3 months Windsor Star
20 Mar 1979
285 Development is it running unchecked? Windsor Star
26 Dec 1980
285 City Council A resolution for 1981 Windsor Star
29 Dec 1980
356 OHC hopes $400,000 on rent pleas will save $10 million Globe and Mail
of tax payer cash 24 Jan 1976
442 Don’t take this money for granted Windsor Star
14 Mar 1981
511 Judges can’t order municipal payment of juveniles’ Globe and Mail
support 24 Jul 1982
511 At whose expense? Globe and Mail
19 May 1982
512 Editorial Page Toronto Star
29 Aug 1983
APPENDIX I – NEWSPAPER CLIPPINGS REMOVED RG 3 BIV – 1 – continued
Unit Title Paper/Date
516 Day care money blues Windsor Star
20 Feb 1976
516 Weak logic for day care increases Windsor Star
18 Jun 1977
516 Ottawa to increase welfare money Windsor Star
21 Jun 1977
528 Metro’s civic leaders make war declaration about grant Globe and Mail
ceilings 7 Jan 1976
528 Homeowners ‘out of touch’ Globe and Mail
7 Jan 1976
578 Use of Natural Gas steady despite price rises Globe and Mail
7 Feb 1976
578 Alberta to allow resumption of Ontario gas supplies Toronto Star
7 Feb 1976
578 Pan-Alberta Gas is embarking on new roll in service Toronto Star
capacity 7 Feb 1976
607 12.5% raise for Toronto, Metro workers Globe and Mail
6 Jun 1981
632 Section B pages 1-4 Detroit News
3 Dec 1979
632 Special Report on Industrial Locations Financial Post
12 Jul 1980
632 Development Commission turns to Japan Windsor Star
30 Jun 1980
636 Custodian says pressure made him retract story Windsor Star
2 Apr 1976
640 Windsor close to ‘good times’, investors told Windsor Star
30 May 1980
640 Windsor is beating the drums to promote new Toronto Star
debenture issue 30 May 1980
file City money missing, kept quiet 10 days Windsor Star
deleted 6 Feb 1976
file Citizens asked to write Cheques for missing ones Windsor Star
deleted 9 Feb 1976
file City’s security questioned in lost funds Windsor Star
deleted 10 Feb 1976
file City shortchanged $10,000 on equipment Windsor Star
deleted 11 Feb 1976
file City’s investigation will take two months Windsor Star
deleted 12 Feb 1976
file Council needs answers from City Administration Windsor Star
deleted 12 Feb 1976
APPENDIX I – NEWSPAPER CLIPPINGS REMOVED RG 3 BIV – 1 – continued
Unit Title Paper/Date
file Four city officials reply to story Windsor Star
deleted 13 Feb 1976
file Bob Monks cartoon Windsor Star
deleted 16 Feb 1976
file 4 aldermen dislike being left in dark Windsor Star
deleted 17 Feb 1976
file Slap in the face for City Council Windsor Star
deleted 18 Feb 1976
file City workers fight suspensions Windsor Star
deleted 8 Apr 1976
Note: These clippings have not been retained. For copies of these articles,
Consult microfilm in the Literature and History Division – Windsor
Public Library or the Leddy Library at the University of Windsor.
APPENDIX II – PLANS REMOVED FROM RG 3 BIV – 1
Plan No. Description Unit
4 Recommended Windsor Master Bikeway Plan 38
Undated
1 sheet
28 x 43.5 cm (10 ¾ x 17 in.)
5 Plan of lots 10, 11, 20, 21 & 22, part of lots 9, 12 & 23 58
and part of alleys, registered plan 120 City of Windsor
R.A. Clarke (Land Surveyors)
10 May 1974
1 sheet
32.5 x 44.5 cm (12 ¾ x 17 ½ in.)
6 Carling Site Proposal 58
D. Beilesch (Architect)
15 Jul 1974
3 sheets
35.5 x 55 cm (14 x 21 ¾ in.)
7 Carling site Proposal for D’Amore Construction 58
Hreno-Maguire
9 Aug 1977
2 sheets
62 x 92.5 cm (24 ¼ x 36 ½ in.)
8 Figure 3 Study Process 146
31 May 1982
1 sheet
28 x 59 cm (11 x 23 ¼ in.)
9 Essex Region Conservation authority Fill line Mapping 166
S.R. Taylor (Engineer)
1981
1 sheet
93 x 131 cm (36 ½ x 51 ¾ in.)
10 Finance Department Lost Time Report 174
Finance Department
1977
1 sheet
61.5 x 93 cm (24 x 36 ½ in.)
APPENDIX II – PLANS REMOVED FROM RG 3 BIV – 1 – continued
Plan No. Description Unit
11 Wheels of Freedom Car Parade and Show 249
Public Works Department
May 1982
1 sheet
61 x 63.5 cm (24 x 25 in.)
12 Proposed Food Service Facility for Lakeview 254
Park Marina
Joseph P. Toth (Architect)
24 Oct 1982
2 sheets
28 x 43 cm (11 x 17 in.)
13 Proposed Food Service Facility for Lakeview 254
Park Marina
Joseph P. Toth (Architect)
23 Dec 1982
2 sheets
31 x 49 cm (12 ¼ x 19 ¼ in.)
14 Lakeview Marina 254
9 Sep 1982
1 sheet
35.5 x 54.5 cm (14 x 21 ½ in.)
15 Proposed Sanitary Sewer on Riverside Drive 274
East from Sandpoint Park to the easterly city limit
Public Works Department
Oct 1978
1 sheet
22 x 93 cm (8 ¾ x 36 ½ in.)
16 Local Improvement Programme 275
Public Works Department
(Planning and Urban Renewal Department)
1981
1 sheet
61 x 91.5 cm (24 x 36 in.)
APPENDIX II – PLANS REMOVED FROM RG 3 BIV – 1 – continued
Plan No. Description Unit
17 Draft Plan of the subdivision of part of lots 15 and 16 284
concession 6 in the City of Windsor
Y.E. Haddad (Engineer)
19 Sep 1977
1 sheet
61 x 91.5 cm (24 x 36 in.)
18 Renewal Prospects for the area bounded by McDougall St., 338
Wyandotte St., Marentette Ave. and the Riverfront
Planning and Urban Renewal Department
Aug 1972
8 sheets
34 x 45 cm (13 ½ x 17 ¾ in.)
19 Map 14 Urban Renewal Scheme Areas of Metropolitan 338
Windsor
Planning and Urban Renewal Department
1968
1 sheet
34 x 59 cm (13 ½ x 23 ¼ in.)
20 Location Map Showing: East Riverside Land Assembly, 338, 360
Hall Farm Property and Redevelopment Area ‘B’
Planning and Urban Renewal Department
Nov 1973
4 sheets
A 42.5 x 62 cm (16 ¾ x 24 ½ in.)
B 52.5 x 84.5 cm (20 ¾ x 33 ¼ in.)
C-D 35.5 x 63.5 cm (14 x 25 in.)
21 City of Windsor Housing Policy – Study Work Program 340
Project Planning Associates Limited
26 May 1974
1 sheet
62 x 100 cm (24 ¼ x 39 ½ in.)
22 Map of area bounded by McDougall St., Wyandotte St., 340
Marentette Ave. and the Riverfront
Planning and Urban Renewal Department
Aug 1974
5 sheets
36 x 45.5 cm (14 x 18 in.)
APPENDIX II – PLANS REMOVED FROM RG 3 BIV – 1 – continued
Plan No. Description Unit
23 Drouillard Road Neighbourhood 341
Planning Department
Nov 1974
3 sheets
36 x 61 cm (14 x 24 in.)
24 Drouillard road Neighbourhood 341
Planning Department
Dec 1975
6 sheets
36 x 60 cm (14 x 23 ½ in.)
25 Drouillard Road Neighbourhood 341
Planning Department
May 1976
2 sheets
A 35 x 88.5 cm (13 ¾ x 35 in.)
B 34.5 x 98 cm (13 ½ x 38 ½ in.)
26 Glengarry Community Centre – concept plan 342
Building Department
Undated
1 sheet
61 x 91 cm (24 x 36 in.)
27 Plan showing proposed closing of e-w alley south of 343
Charles St., between Lillian Ave. and Remington Ave.
Public Works Department
Mar 1976
1 sheet
36 x 57.5 cm (14 x 22 ½ in.)
28 Plan of entrance ramp down to garage level #1 397
Johnson McWhinnie
4 Dec 1976
1 sheet
45.5 x 71 cm (18 x 28 in.)
APPENDIX II – PLANS REMOVED FROM RG 3 BIV – 1 – continued
Plan No. Description Unit
29 Reference plan of part of lots 97 to 99 (McNiff’s survey) 431
Concession 3, City of Windsor
Ross A. Clarke Limited (Land Surveyors)
26 Feb 1979
1 sheet
35.5 x 61 cm (14 x 24 in.)
30 Land requirements for Little River Sewage Treatment 446
Plant expansion
Public Works Department
Feb 1977
1 sheet
61 x 91.5 cm (24 x 36 in.)
31 Local Improvement Programme 447
Public Works Department (Planning and Urban Renewal
Department)
1979
1 sheet
61 x 91.5 cm (24 x 36 in.)
32 Sandwich West Zoning Plan 499
Windsor Planning area Board
22 Mar 1951
1 sheet
95.5 x 122 cm (37 ½ x 48 in.)
33 Grand Marais trunk sanitary sewerage area and associated 504
trunk sanitary sewers
Public Works Department
30 Sep 1971
1 sheet
34 x 41 cm (13 ½ x 16 in.)
34 South Roseland Community Storm Drainage 526
Public Works Department
Feb 1979
1 sheet
28 x 58 cm (11 x 23 in.)
APPENDIX III – PLANS REMOVED FROM RG 3 BV – 1
Plan No. Description Unit
35 Township of Sandwich West 6
Undated
1 sheet
34.5 x 44.5 cm (13 ½ x 17 ½ in.)
36 Metropolitan Windsor 6
Windsor Planning Board
26 Jul 1960
1 sheet
45.5 x 67.5 cm (18 x 26 ½ in.)
37 City of Windsor 6
Planning and Urban Renewal Departments
3 Sep 1965
1 sheet
36 x 58 cm (14 ¼ x 23 in.)
38 City of Windsor 6
Planning and Urban Renewal Department
Apr 1965
1 sheet
36 x 57.5 cm (14 x 22 ¾ in.)
39 Proposed Boundary Adjustments – City of Windsor 6
Planning and Urban Renewal Department
Apr 1965
2 sheets
A 35.5 x 59 cm (14 x 23 ¼ in.)
B 21.5 x 35.5 cm (8 ½ x 14 in.)
40 Plan of Drainage Areas 6
Metropolitan Windsor Area – Sewage Report
C.G. Russell Armstrong (Engineer)
6 Jun 1960
1 sheet
60 x 89.5 cm (23 ¾ x 35 in.)
APPENDIX III – PLANS REMOVED FROM RG 3 BV – 1 – continued
Plan No. Description Unit
41 City of Windsor 9
Planning and Urban Renewal Department
Apr 1965
1 sheet
36 x 57 cm (14 x 22 ½ in.)
42 Riverside Fire Station – Modifications 35
Building Department (Windsor)
19 Oct 1965
1 sheet
62 x 90.5 cm (24 ¼ x 35 ½ in.)
43 Parks and Recreation/Property Department Building 35
Building Department
Undated
1 sheet
61 x 91.5 cm (24 x 36 in.)
APPENDIX IV – COUNCIL RESOLUTIONS RE: E.C. ROW EXPRESSWAY
RG 3 BV – 3
Note: Resolutions will be found in Council Minutes in the City Clerk’s Department at
City Hall.
625/66 883/67 1059/68 374/69
1078/66 901/67 1061/68 399/69
1154/66 1/68 1082/68 402/69
17/67 4/68 1123/68 434/69
44/67 38/68 1157/68 508/69
114/67 121/68 1158/68 515/69
152/67 251/68 1161/68 516/69
193/67 252/68 1297/68 519/69
591/67 290/68 1345/68 533/69
617/67 295/68 1354/68 539/69
733/67 335/68 1406/68 619/69
735/67 417/68 8/69 715/69
777/67 475/68 46/69 751/69
814/67 496/68 183/69 752/69
856/67 517/68 222/69 807/69
857/67 591/68 245/69 810/69
858/67 747/68 251/69 815/69
861/67 749/68 372/69 817/69
870/67 893/68 373/69 865/69
APPENDIX IV – COUNCIL RESOLUTIONS RE: E.C. ROW EXPRESSWAY
RG 3 BV – 3 – continued
866/69 749/71 792/73 433/76
868/69 786/71 1140/73 621/76
871/69 825/71 51/74 849/76
872/69 860/71 64/74 928/76
944/69 976/71 297/74 1031/76
985/69 1076/71 356/74 140/77
1006/69 219/72 570/74 141/77
1017/69 226/72 721/74 166/77
1019/69 489/72 884/74 311/77
1046/69 494/72 909/74 312/77
1050/69 612/72 424/75 474/77
1069/69 621/72 463/75 544/77
19/70 750/72 614/75 942/77
287/70 921/72 678/75 1002/77
429/70 1064/72 178/76 1084/77
680/70 1102/72 179/76 1120/77
766/70 1145/72 217/76 127/78
833/70 1146/72 231/76 241/78
74/71 1162/72 271/76 262/78
75/71 170/73 283/76 1376/79
115/71 276/73 360/76 351/82
APPENDIX IV – COUNCIL RESOLUTIONS RE E.C. ROW EXPRESSWAY
RG 3 BV – 3 – continued
770/82
1382/82
488/83
578/83
1183/83
1186/83
1366/83
1485/83
1/84
255/84
268/84
433/84
975/84
APPENDIX V – ONTARIO MUNICIPAL BOARD ORDERS/DECISIONS
RE E.C. ROW RXPRESSWAY RG 3 BV – 3
Note: Orders and Decisions will be found in the City Clerk’s Department at City Hall.
F 9904-66
G 1626-67
G 5700-68
G 6052-68
G 6453-68
G 8855-69
H 361-70
H3918-72
H 6029-72
H 6996-73
E 73299
E 74729
E 75815
E 78227
E 840360
LC A 82061
APPENDIX VI – PLANS REMOVED FROM RG 3 BV – 3
Plan No. Description Unit
44 E.C. Row Expressway – Structure and Inter-changes 2
connecting E.C. Row Blvd. and Third Concession Road
Undated
1 sheet
27 x 64.5 cm (10 ¾ x 25 ½ in.)
45 E.C. Row Expressway 1B 7
Undated
1 sheet
35.5 x 61 cm (14 x 24 in.)
46 E.C. Row Expressway 1C 7
Undated
1 sheet
35.5 x 49.5 cm (14 x 19 ½ in.)
47 R.C. Row Expressway – proposed construction 10
Public Works Department
10 Jan 1971
1 sheet
37 x 75.5 cm (14 ½ x 29 ¾ in.)
48 Street Plans related to E.C. Row Expressway and 10
Grand Marais Drain Improvements
Public Works Department
29 Nov 1972
1 sheet
75.5 x 75.5 cm (29 ¾ x 29 ¾ in.)
49 E.C. Row Expressway – Construction Staging 11
M.M. Dillon Limited
Undated
2 sheets
28 x 43 cm (11 x 17 in.)
50 Proposed Penn-Central Culvert with Penn-Central 18
Mainline Detour
Public Works Department
19 Feb 1970
1 sheet
22.5 x 43 cm (8 ¾ x 17 in.)
APPENDIX VI – PLANS REMOVED FROM RG 3 BV – 3 – continued
Plan No. Description Unit
51 Land Plan City of Windsor and Township of Sandwich 19
West
Alan L. Vaugn (Surveyor)
21 May 1968
1 sheet
62 x 237 cm (24 ½ x 93 ½ in.)
52 E.C. Row Expressway – Appendix I 25
Planning and Urban Renewal Department
Mar 1974
1 sheet
35.5 x 66 cm (14 x 26 in.)
53 E.C. Row Expressway – Utility Relocations – Phase 1A - 26
Intersection of Dougall Ave., West Grand Blvd. and
Grand Marais Drain
M.M. Dillon Limited (Engineers)
Jul 1977
1 sheet
61 x 91.5 cm (24 x 36 in.)
APPENDIX VII – PLANS ACCOMPANYING RG 3 BV – 4
Plan No. Description
54 Reaume Park
H.O. Brumpton, Parks and Recreation Department
Aug-Sep 1975
13 sheets
A 61 x 116 cm (24 x 45 ¾ in.)
B 61 x 150 cm (24 x 59 in.)
C-M 61 x 122 cm (24 x 48 in.)
55 Reaume Park Improvements – Services Building
Paul A. Kershaw (Architect)
29 Mar 1976
22 sheets
66.5 x 108 cm (26 ¼ x 42 ½ in.)
APPENDIX VIII – NEWSPAPER CLIPPINGS RG 3 BV – 4
Unit Title Paper/Date
9 That’s a lot of coins in the fountain Windsor Star
13 Sep 1976
9 Fountain to head drive for park Windsor Star
12 Feb 1976
APPENDIX IX – PHOTOGRAPHS REMOVED FROM RG 3 BV – 4
Photo No. Description Unit
PC/339 Peace Fountain – artist’s conception 13
c.1977
colour
21.5 x 27.8 cm (8 ½ x 11 in.)
PC/340 Peace Fountain 13
c.1977
colour
21.5 x 27.8 cm (8 ½ x 11 in.)
PC/341 Peace Fountain 10
c.1977
colour
20.5 x 25.5 cm (8 x 10 in.)
PC/342 Charles Brooks 10
c.1977
colour
20.5 x 25.5 cm (8 x 10 in.)
PC/343 Peace Fountain – Floating platform 10
c.1977
colour
20.5 x 25.5 cm (8 x 10 in.)
PC/344 Mayor Paul Trepanier of Granby, Quebec presents $500.00 to 10
Mayor Bert Weeks for Peace Fountain
c.1977
b/w
20.5 x 25.5 cm (8 x 10 in.)
PC/345 Tree planting – Coventry Gardens 10
c.1977
b/w
20.5 x 25.5 cm (8 x 10 in.)
APPENDIX X – NEWSPAPER CLIPPINGS REMOVED FROM RG 3 BV – 6
Unit Title Paper/Date
23 The SWA: Trouble in the board room Windsor Star
25 Jan 1973
23 Tour firm uses buses of S.W. and A. Windsor Star
26 Jan 1973
23 Bus bosses charge secrecy comments are nonsense Windsor Star
26 Jan 1973
RECORDS OF THE FINANCE
DEPARTMENT
RG 3 C
Payroll/Staff Records
1914-1983
BOX AND UNIT LISTING
RG 3 C
Box 1 I/1 - /5
Box 2 I/6 - /8
Box 3 I/9 - /13
Box 4 I/14 - /17
Box 5 I/18 - /19
Box 6 I/20
Box 7 I/21
Box 8 I/22
Box 9 I/23
Box 10 I/24 - /26
Box 11 II – 1/1 - /12
Box 12 II – 1/13 - /18
Box 13 II – 1/19 - /28
Box 14 II – 1/29 - /34
Box 15 II – 1/35 - /40
Box 16 II – 2/1 - /8
Box 17 II – 2/9 - /17
Box 18 II – 2/18 - /24
Box 19 II – 2/25 - /32
Box 20 II – 2/33 - /40
Box 21 II – 2/41 - /46
BOX AND UNIT LISTING - continued RG 3 C
Box 22 II – 2/47 - /53
Box 23 II – 2/54 - /61
Box 24 II – 2/62 - /67
Box 25 II – 2/68 - /74
Box 26 II – 2/75 - /81
Box 27 II – 2/82 - /87
Box 28 II – 2/88 - /93
Box 29 II – 2/94 - /100
Box 30 II – 2/101 - /107
Box 31 II – 2/108 - /113
Box 32 II – 2/114 - /119
Box 33 II – 2/120 - /126
Box 34 II – 2/127 - /133
Box 35 II – 2/134 - /142
Box 36 II – 2/143 - /150
Box 37 II – 3/1
Box 38 II – 3/2
Box 39 II – 3/3
Box 40 II – 3/4
Box 41 II – 3/5
Box 42 III – 1/1 - /4
Box 43 III – 1/5 - /6
BOX AND UNIT LISTING - continued RG 3 C
Box 44 III – 2/1, 4/9 – 6/1
Box 45 III – 3/1 – 4/8
TABLE OF CONTENTS
RG 3 C
Summary of the Records
Subgroup Note
Series Description
PAYROLL/STAFF RECORDS
RG 3 C
Summary of the Records
I SALARY REGISTERS 1921-1943
II PAYROLL LEDGER CARDS 1944-1983
1. Departmental Payroll Ledger Cards 1944, 1953
2. Departmental Payroll Ledger Cards 1955-1961
3. Alphabetical Payroll Ledger Cards 1966-1983
III STAFF ORGAINIZATIONS 1914-1950
1. Canadian Patriotic Fund and Red Cross Fund 1914-1920
2. Windsor Municipal Patriotic Fund 1918-1920
3. Employees’ Relief Fund 1930-1931
4. Windsor Civic Employee’s War and Patriotic Fund 1936-1946
5. Windsor (England) Flood Relief Fund 1947
6. United Emergency Fund for Britain 1949-1950
PAYROLL/STAFF RECORDS
RG 3 C
Subgroup Note
Payroll records for the City of Windsor range from 1921 to 1983. Early payroll records are found in the Municipal Ledgers and Journals (RG 3 DI). Salary recommendations are also available for 1957-1982 in RG 3 AII – 7. The payroll records in this subgroup are in two series. The first, Salary Registers covers 1921-1943. Access to the second series, Payroll Ledger Cards is restricted for 55 years.
The Staff Organization records are an example of the altruistic spirit of Windsor Municipal Employees. The activities engaged in are fund raising for both World Wars, the Depression, Windsor (England) Flood Relief and the United Emergency Fund for Britain.
SALARY REGISTERS
RG 3 CI
Series Description
Salary Registers for the years 1921 to 1943 list employees under the department for which they worked, with their salaries. These records contain no personal information, only details such as rate of pay, gross earnings and deductions. For volumes which have indexes, the index is listed immediately following the salary register to which it refers. Volumes containing indexes are noted in the remarks column.
For details of further salary information please refer to the subgroup Note.
SALARY REGISTERS
RG 3 CI
RG 3 CI SALARY REGISTERS 1921-1943
Destroyed per R & D schedule (12599) Feb 2003/LC
PAYROLL LEDGER CARDS
RG 3 CII
Series Description
These records are similar to the Salary Registers, although they contain more information. This information is often of a personal nature and therefore access to this series is restricted for a period of 55 years. Employees of the city are permitted to view their own payroll cards. The subseries were determined by size and date of the cards. Departmental titles vary and therefore patrons may have to conduct a more complex search for information. The first subseries contains a small amount of cards for 1944-1948 which were included with the 1950-1953 cards. Dates noted are inclusive for each subseries and may not be found for each unit.
PAYROLL LEDGER CARDS
RG 3 CII – 1
RG 3 CII – 1 DEPARTMENTAL PAYROLL LEDGER CARDS 1944, 1953
Destroyed per R & D schedule (12599) Feb 2003/LC
PAYROLL LEDGER CARDS
RG 3 CII – 2
RG 3 CII – 2 DEPARTMENTAL PAYROLL LEDGER CARDS 1955-1961
Destroyed per R & D schedule (12599) Feb 2003/LC
PAYROLL LEDGER CARDS
RG 3 CII – 3
RG 3 CII – 3 ALPHABETICAL PAYROLL LEDGER CARDS 1966-1983
STAFF ORGANIZATIONS
RG 3 CIII
Series Description
This series documents the fund raising activities of Windsor civic employees including efforts for World War I, World War II and the early years of the Depression. This series more than any other illustrates the willingness of Windsor’s citizens to pull together in difficult times.
The first subseries, RG 3 CIII – 1, contains the records of the local chapter of the Canadian Patriotic Fund and Red Cross Fund. Records include ledgers and cashbooks which document receipts and expenditures for 1918-1920. The second subseries consists of one volume for the Windsor Municipal Patriotic Fund. This fund was also active during the First World War.
The Employees’ Relief Fund, RG 3 CIII – 3, provides information on relief efforts in 1930-1931. Three of the five units were damaged by mold and therefore taken out of their bindings. Only those pages which contained information have been retained. Further information on Depression relief efforts can be found for 1932-1940 in RG 3 DV, Relief Department.
The records of the Windsor Civic Employees’ War and Patriotic Fund, RG 3 CIII – 4, span 1939-1946. There is correspondence as well as minutes and financial statements. Patrons interested in further information may consult Victory Loan files in RG 3 BII.
Other staff activities include RG 3 CIII – 5, Windsor (England) Flood Relief Fund and RG 3 CIII – 6, United Emergency Fund for Britain. Unfortunately only one volume survived for each of these subseries.
STAFF ORGANIZATIONS
RG 3 CIII – 1
RG 3 CIII – 1 CANACIAN PATRIOTIC FUND AND RED CROSS FUND 1914-1920
Unit Description Date Remarks
1 - Ledger 1914-1916
2 - Index to Ledger 1914-1916
3 - Ledger Nos. 1-3075 1917-1918
4 - Ledger Nos. 3076-3641 1917-1918
5 - Cash Book 1917-1919
6 - Loan for Patriotic Purposes Ledger 1918-1920
STAFF ORGANIZATIONS
RG 3 CIII – 2
RG 3 CIII – 2 WINDSOR MUNICIPAL PATRIOTIC FUND 1918-1920
Unit Description Date
1 - Receipts and Disbursements 1918-1920
STAFF ORGANIZATIONS
RG 3 CIII – 3
RG 3 CIII – 3 EMPLOYEES’ RELIEF FUND 1930-1031
Unit Description Date
1 - Correspondence 1930
2 - Ledger 1930-1931
3 - Ledger 1931
4 - Cashbook 1930-1931
5 - Cashbook 1931
STAFF ORGANIZABIONS
RG 3 CIII – 4
RG 3 CIII – 4 WINDSOR CIVIC EMPLOYEES’ WAR AND PATRIOTIC FUND
1939-1946
Unit Description Date
1 - Secretary’s Files – correspondence 1939-1945
2 - Secretary’s Files – Department of National War Services 1939-1944
3 - Secretary’s Files – Financial Statements 1939-1944
4 - Secretary’s Files – Minutes 1939-1945
5 - Secretary’s Files – Surety Bond 1939-1945
6 - Treasurer’s Files – Correspondence and Financial Statements 1939-1942
7 - Treasurer’s Files – Correspondence and Financial Statements 1943-1946
8 - Treasurer’s Files – Committee Binder 1939-1945
9 - Treasurer’s Files – Ledger 1939-1945
STAFF ORGANIZATIONS
RG 3 CIII – 5
RG 3 CIII – 5 WINDSOR (ENDLAND) FLOOD RELIEF FUND 1947
Unit Description Date
1 - Receipt Book 1947
STAFF ORGANIZATIONS
RG 3 CIII – 6
RG 3 CIII – 6 UNITED EMERGENCY FUND FOR BRITAIN 1949-1950
Unit Description Date Remarks
1 - Cash and Ledger Book 1949-1950 Contains index
RECORDS OF THE FINANCE
DEPARTMENT
RG 3 D
Treasury Section
1855-1988
BOX AND UNIT LISTING
RG 3 D
Box 1 I – 1/1
Box 2 I – 1/2
Box 3 I – 1/3
Box 4 I – 1/4 - /5
Box 5 I – 1/6 - /7
Box 6 I – 1/8
Box 7 I – 1/9
Box 8 I – 1/10 - /11
Box 9 I – 1/12 - /13
Box 10 I – 1/14
Box 11 I – 1/16
Several not Boxed
Box 12 I – 1/21
Box 13 I – 1/23
Also I – 1/17 & I – 1/18 on shelf below – not Boxed
Box 14 I – 2/1
Box 15 I – 2/2 - /4
Box 16 I – 3/1 - /2
Box 17 I – 3/3, 3/5
Box 18 I – 3/4
Box 19 I – 3/6 - /7
Box 20 I – 5/1
Box 21 I – 5/2
BOX AND UNIT LISTING - continued RG 3 D
Box 22 I – 6/1 - /2
Box 23 I – 6/3 - /4
Box 24 I – 7/1 - /2
Box 25 I – 7/3 - /6
Box 26 I – 7/7
Box 27 II – 1/1 - /6 Removed Feb 2003/LC
Box 28 II – 1/7
Box 29 II – 1/8 - /12
Box 30 II – 1/13 - /18
Box 31 II – 1/19 - /24
Box 32 II – 1/25 - /26
Box 33 II – 1/27
Box 34 II – 1/28 - /33
Box 35 II – 1/34
Box 36 II – 1/36
Box 37 II – 1/37 - /42
Box 38 II – 1/43 - /49
Box 39 II – 2/1 - /6
Box 40 II – 2/7 - /12
Box 41 II – 2/13 - /18
Box 42 II – 2/19 - /24
Box 43 II – 2/25 - /31
BOX AND UNIT LISTING - continued RG 3 D
Box 44 III – 1/2 Removed Feb 2003/LC
Box 45 III – 1/3 Removed Feb 2003/LC
Box 46 III – 2/1 – 4/1
Box 47 III – 4/2 - /3
Box 48 III – 4/4 - /5
Box 49 III – 4/6
Box 50 III – 5/1
Box 51 III – 5/2
Box 52 III – 5/3 - /4
Box 53 III – 6/1 - /2
Box 54 III – 7/1 - /3
Box 55 III – 8/1 - /3, 8/5 – 9/1
Box 56 III – 8/4, 9/2 - /3 Removed May 2003/LC
Box 57 IV – 1/1
Box 58 IV 2/1 – 5/1, 7/3, 8/1, 9/1, 10/1, 11/1 - /2
Box 59 IV – 6/1 – 7/2
Box 60 V/1 - /4
Box 61 V/5
TABLE OF CONTENTS
RG 3 D
Summary of the Records
Subgroup Note
Series Description
TREASURY SECTION
RG 3 D
Summary of the Records
I ACCOUNTING RECORDS 1866 – 1951
1. Municipal Ledger 1875-1935 – Subsidiary ledger to the General Ledger
2. Municipal Journals 1891-1935
3. Daily Cashbooks 1866-1905
4. Main Entry Cashbooks 1893-1951
5. Voucher Cashbooks 1893-1905
6. Monthly Balance Books 1893-1929
7. Expenditure and Receipt Books 1870-1949
II ACCOUNTS PAYABLE 1921-1967
1. Ledgers 1921-1952
2. Ledger Cards 1952-1967
III DEBT AND CASH MANAGEMENT 1855-1988
1. Debenture Registers 1884-1988
2. Debenture Coupon Books 1874-1920
3. Sample Debentures 1855-1972
4. Local Improvement Ledgers 1877-1935
5. Local Improvement Registers 1913-1930
6. Local Improvement Cashbooks 1888-1924
7. Local Improvement Trial Balances 1921-1935
8. Sinking Fund 1894-1944
9. Construction Supplies 1902-1913
IV SUNDRY ACCOUNTS 1873-1936
1. Carnegie and Public Library Account 1896-1905
2. Charity Account 1876-1878
3. Contingencies Account 1886-1891
4. Fire Department Account 1889-1910
5. License Certificates 1877-1878
6. Municipal Ambulance Service Account 1904-1917
7. Municipal Fuel Account 1918-1921
8. Promissory Notes 1878-1879
TREASURY SECTION
RG 3 D
Summary of the Records
IV SUNDRY ACCOUNTS 1873-1936 – continued
9. Revenue Stamps 1934-1936
10. Treasurer’s Bond 1875
11 Water Rates 1873-1891
V RELIEF DEPARTMENT 1932-1940
TREASURY SECTION
RG 3 D
Subgroup Note
The Treasury Section is composed of the Accounting and Debt and Cash Management functions of the Finance Department. The accounting records in this subgroup reflect the City’s interaction with various businesses and individuals of the City. They also give an insight into the cost of living for the time span they cover, 1855-1988 by showing prices paid by the City for goods and services. The accounting records are also the raw material for the annual Auditor’s Report (RG 3 AI).
The purpose of the debt and cash management function is to ensure that the City repays its debts and to achieve the best possible interest on invested funds. This activity is centered on the need to raise money for local improvements and the subsequent issue of debentures.
ACCOUNTING RECORDS
RG 3 DI
Series Description
This series contains the records which show the City’s fiscal responsibility to its constituents. These are the records submitted to the external auditor for verification.
Municipal Ledgers, RG 3 DI – 1, contain entries organized by subject, such as Administration of Justice or Market. These volumes range from 1866 to 1951, providing financial documentation on virtually all City matters. The second subseries, Municipal Journals, contain the same information as the Municipal Ledger for any given year. The Journals however are arranged in chronological order rather than by subject. The remaining subseries, RG 3 DI – 3, Daily Cashbooks, DI – 4, Main entry Cashbooks,
DI – 5, Voucher Cashbooks and DI – 6, Monthly Balance Books are also arranged in chronological order. The seventh subseries, Expenditure and Receipt Books, is the exception and like the Municipal Ledgers are arranged by subject. All of these subseries contain basically the same information but in different formats.
Various account books for particular subjects such as library or fire department will be found in RG 3 D IV, Sundry Accounts.
ACCOUNTING RECORDS
RG 3 DI
RG 3 DI – 1 MUNICIPAL LEDGERS 1875-1935
(only samples kept eg. 1892, 1900 etc..28 May 03
Unit Date Remarks
1 - 1875-1883
2 - 1884-1889 Contains Index
3 - 1890 Contains Index
4 - 1891-1893
5 - 1891-1893 Index to Unit 4
6 - 1893-1899
7 - 1893-1899 Index to Unit 6
8 - 1900-1907 Contains Index
9 - 1908-1915 Contains Index
10 - 1915-1918
11 - 1915-1918 Index to Unit 10
12 - 1919-1920
13 - 1919-1920 Index to Unit 12
14 - 1921-1923 Contains Index
15 - 1924-1925 Contains Index
16 - 1926-1927 Contains Index
17 - 1928-1929 Contains Index
18 - 1930 Contains Index
19 - 1931 Contains Index
20 - 1932 Contains Index
21 - 1933 Contains Index
22 - 1934 Contains Index
23 - 1935 Contains Index
ACCOUNTING RECORDS
RG 3 DI – 2
RG 3 DI – 2 MUNICIPAL JOURNALS 1891-1935 (Removed 28 May 03)
Removed 28 May 03/LC
RG 3 DI - 3
RG 3 DI – 3 DAILY CASHBOOKS 1866-1905 (Removed 27 May 03)
Removed 27 May 03/LC
RG 3 DI - 4
RG 3 DI – 4 MAIN ENTRY CASHBOOKS 1893-1951
Removed 27 May 03/LC
RG 3 DI – 5
RG 3 DI – 5 VOUCHER CASHBOOKS 1893-1905
Removed 28 May 03/LC
RG 3 DI – 6
RG 3 DI – 6 MONTHLY BALANCE BOOKS 1893-1929
Removed 28 May 03/LC
RG 3 DI – 7
RG 3 DI – 7 EXPENDITURE AND RECEIPT BOOKS 1870-1949
Removed 28 May 03/LC
ACCOUNTS PAYABLE
RG 3 DII
Series Description
This series consists of two subseries which reflect the different formats in which the City kept its accounts payable records. The first subseries is composed of ledgers which cover the years 1921 to 1952. Several of these ledgers were removed from rusted metal bindings. For example units 1 to 6 originally composed the first ledger. This is illustrated by noting that each of these 6 units have the same dates. Noted in the remarks column are the account numbers for each unit.
The second subseries are ledger cards for 1952-1967. These cards are arranged in alphabetical order not by account number. For further details on the arrangement of these cards please refer to the Subseries Description.
ACCOUNTS PAYABLE
RG 3 DII – 1
RG 3 DII – 1 LEDGERS 1921-1952
Destroyed per R & D schedule (12599) Feb 2003/LC
ACCOUNTS PAYABLE
RG 3 DII – 2
LEDGER CARDS
Subseries Description
The ledger cards in this subseries are arranged in alphabetical order which includes many anomalies. Titles of companies such as A & H Bolt will precede all other entries which begin with the letter A. At the end of all cards which begin with A, A-Miscellaneous card is found. The above applies to all other letters of the alphabet.
Under the heading City of Windsor many diverse accounts will be found. These accounts do not actually say City of Windsor on them but were filed that way. They include Police witness fees and petty cash accounts for many departments.
Mc and Mac are filed after all other M cards including the M-Miscellaneous. Entries for the Province of Ontario will be found following O-Miscellaneous. The Payroll Accounts precede all other P entries and include accounts such as Credit Union.
Patrons should also note that all Children’s Aid Societies have been filed under Children’s Aid Society except the Toronto Children’s Aid Society which is filed under T.
Access has been restricted to certain cards and they have been removed from the body of the cards and placed in alphabetical order at the end of the subseries.
ACCOUNTS PAYABLE
RG 3 DII – 2
RG 3 DII – 2 LEDGER CARDS 1952-1967
Unit Description Remarks
1 - A-Arm
2 - Aro-Bell
3 - Ben-Bri
4 - Bro-Canada
5 - Canadian
6 - Cann-city of Windsor
7 - City of Windsor-Cle
8 - Coca-C
9 - Daily-Do
10 - Dra-Essex
11 - Eu-F
12 - G
13 - H-Imp
14 - Ind-J
15 - K-L
16 - M-Mi
17 - Mo-McI
18 - McK-N
19 - O-Payroll
20 - Payroll-Ph
21 - Pi-Ree
22 - Rei-Sam
23 - San-Standard E
24 - Standard F-Te
25 - Th-Vi
26 - Vo-Wil
27 - Win-Windsor P
28 - Windsor S-W
29 - X-Z and Special 300
30 - A-Sp RESTRICTED
31 - St-Y RESTRICTED
REMOVED Feb 03/LC
DEBT AND CASH MANAGEMENT
RG 3 DIII
Series Description
This division of the Finance Department is functionally interrelated to the Accounting Division. Debt and Cash Management is responsible for long-term debt management and ensuring that the city receive the best interest rates possible for its investments. The records in this series reflect some of the activities of this division.
The first three subseries pertain to debentures. Debentures are issued through by-laws for the purpose of raising money for a specific project such as street pavement. Debentures set out the payment schedule and interest rate. The Debenture Resisters, RG 3 DIII – 1, span over one hundred years. Dates for debenture issues will be found in the remarks column. The date represents dates of all entries in the volume. RG 3 DIII – 2, Debenture Coupons and RG 3 DIII – 3, Sample Debentures, may be seen as other aspects of the debenture process. Further information will be found in the by-laws (RG 2 AV) which may be consulted in the records of the City Clerk.
The Local Improvement Records are directly related to the debentures in that most debentures are issued to raise money for Local Improvements. The Local Improvement Ledgers, RG 3 DIII – 4, are arranged by by-law number while the Local Improvement Registers, RG 3 DIII – 5, are arranged by street name, lot and plan number. Dates for the registers are approximate due to the date of the by-laws. Further information on local improvements will be found in the Local Improvement Cashbooks, RG 3 DIII – 6 and Trial Balances, RG 3 DIII – 7, as well as (RG 2 AV) by-laws and RG 3 D I, Accounting Records.
The Sinking Fund records, RG 3 DIII – 8, illustrate the money set aside by the City to gradually repay its debts. RG 3 DIII – 9 consists of Construction Supplies and expenditures related to these supplies.
DEBT AND CASH MANAGEMENT
RG 3 DIII – 1
RG 3 DIII – 1 DEBENTURE REGISTERS 1884-1988
Destroyed per R & D schedule (12599) Feb 2003/LC
RG 3 DIII – 2
RG 3 DIII – 2 DEBENTURE COUPON BOOKS 1874-1920
Destroyed per R & D schedule (12599) Feb 2003/LC
DEBT AND CASH MANAGEMENT
RG 3 DIII – 3
RG 3 DIII – 3 SAMPLE DEBENTURES 1855-1972
Unit Date
1 - 1855-1972
Sample retained not presently Boxed
DEBT AND CASH MANAGEMENT
RG 3 DIII – 4
RG 3 DIII – 4 LOCAL IMPROVEMENT LEDGERS 1877-1935
Destroyed per R & D schedule (12599) Feb 2003/LC
RG 3 DIII – 5
RG 3 DIII – 5 LOCAL IMPROVEMENT REGISTERS 1913-1930
Destroyed per R & D schedule (12599) Feb 2003/LC
RG 3 DIII – 6
RG 3 DIII – 6 LOCAL IMPROVEMENT CASH BOOKS 1888-1924
Destroyed per R & D schedule (12599) Feb 2003/LC
RG 3 DIII – 7
RG 3 DIII – 7 LOCAL IMPROVEMENT TRIAL BALANCES 1921-1935
Destroyed per R & D schedule (12599) Feb 2003/LC
RG 3 DIII – 8
RG 3 DIII – 8 SINKING FUND 1894-1944
Removed 29 May 03/LC
RG 3 DIII – 9
RG 3 DIII – 9 CONSTRUCTION SUPPLIES 1902-1913
Removed 29 May 0-3/LC
SUNDRY ACCOUNTS
RG 3 DIV
Series Description
The subseries in this series contain various account books and other sundry items associated with the Accounting Records (RG 3 DI). The accounts are Carnegie and Public Library, Charity, Contingencies, Municipal Ambulance Service, Municipal Fuel, Revenue Stamps and Water Rates. Other subseries contain license certificates, promissory notes and a Treasurer’s Bond. Patrons interested in further information on the libraries should consult RG 7, Records of the Amalgamated and Branch Libraries, those interested in other Treasurer’s Bonds will find them in RG 2 DV – 1, Numbered Bonds in the records of the Clerk’s Department.
SUNDRY ACCOUNTS
RG 3 DIV – 1
RG 3 DIV – 1 CARNEGIE AND PUBLIC LIBRARY ACCOUNT 1896-1905
Removed 29 May 03/LC
RG 3 DIV – 2
RG 3 DIV – 2 CHARITY ACCOUNT 1876-1878, 187?
Removed 29 May 03/LC
RG 3 DIV – 3
RG 3 DIV – 3 CONTINGENCIES ACCOUNT 1886-1891
Removed 29 May 03/LC
RG 3 DIV – 4
RG 3 DIV – 4 FIRE DEPARTMENT ACCOUNT 1889-1910
Removed 29 May 03/LC
RG 3 DIV – 5
RG 3 DIV – 5 LICENSE CERTIFICATES 1877-1878
Removed 29 May 03/LC
RG 3 DIV – 6
RG 3 DIV – 6 MUNICIPAL AMBULANCE SERVICE 1904-1917
Removed 29 May 03/LC
SUNDRY ACCOUNTS
RG 3 DIV – 7
RG 3 DIV – 7 MUNICIPAL FUEL ACCOUNT 1918-1922
Removed 29 May 03/LC
SUNDRY ACCOUNTS
RG 3 DIV – 8
RG 3 DIV – 8 PROMISSORY NOTES 1878-1879
Unit Date
1 - 1878-1879
RG 3 DIV – 9
RG 3 DIV – 9 REVENUE STAMPS 1934-1936
Removed 29 May 03/LC
RG 3 DIV – 10
RG 3 DIV – 10 TREASURER’S BOND 1875
Unit Date
1 - 1875
RG 3 DIV – 11
RG 3 DIV – 11 WATER RATES 1873-1891, 187?
Removed 29 May 03/LC
RELIEF DEPARTMENT
RG 3 DV
Series Description
The records in this series document Windsor’s attempt to cope with the problems of the Depression. The Goodfellows organization became involved in relief efforts before the City and they subsequently worked together. The majority of the records are for rent or tax relief. Patrons should note that the Goodfellows’ Receipts, RG 3 DV/3 are a sample only. Further information on Relief Efforts will be found in RG 3 CIII – 3, Employees’ Relief Fund.
RELIEF DEPARTMENT
RG 3 DV
RG 3 DV RELIEF DEPARTMENT 1932-1940
Unit Description Date
1 - C.J. De Fields Reports 1932
2 - C.J. De Fields Registered Property Receipt Book 1933-1935
3 - Goodfellows’ Receipts 1930-1932
4 - Relief Department Correspondence 1936-1940
5 - Relief Rents Ledger 1932-1935
RECORDS OF THE FINCANCE
DEPARTMENT
RG 3 E
Assessment Department
1915-1970
BOX AND UNIT LISTING
RG 3 E
Box 1 I – 1/1 - /30
Box 2 I – 1/31 - 3/1
II/l - /3
Box 3 II/4 - /23
Box 4 II/24 - /38
Box 5 II/39 - /62
Box 6 II/63 - /80
Box 7 II/81 - /101
Box 8 II/102 - /112
Box 9 II/113 - /119
Box 10 III – 1/1
Box 11 III – 1/2
Box 12 III – 1/3
Box 13 III – 1/4
Box 14 III – 1/5
Box 15 III – 1/6
Box 16 III – 1/7
Box 17 III – 1/8
Box 18 III – 1/9
Box 19 III – 1/10
Box 20 III – 1/11
Box 21 III – 1/12
BOX AND UNIT LISTING - continued RG 3 E
Box 22 III – 1/13
Box 23 III – 1/14
Box 24 III – 1/15
Box 25 III – 1/16
Box 26 III – 1/17
Box 27 III – 1/18
Box 28 III – 1/19
Box 29 III – 1/20
Box 30 III – 1/21
Box 31 III – 1/22
Box 32 III – 1/23
Box 33 III – 1/24
Box 34 III – 1/25
Box 35 III – 1/26
Box 36 III – 1/27
Box 37 III – 1/28
Box 38 III – 1/29
Box 39 III – 1/30
Box 40 III – 2/1
Box 41 III – 2/2
Box 42 III – 2/3
Box 43 III – 2/4
BOX AND UNIT LISTING - continued RG 3 E
Box 44 III – 2/5
Box 45 III – 2/6
Box 46 III – 2/7
Box 47 III – 2/8
Box 48 III – 3/1 - /6
Box 49 III – 3/7 - /12
Box 50 III – 3/13 - /18
Box 51 III – 3/19 - /24
Box 52 III – 3/25 - /29
Box 53 III – 3/30 - /34
Box 54 III – 3/35 - /40
Box 55 III – 3/41 - /46
Box 56 III – 3/47 - /52
Box 57 III – 3/53 - /58
Box 58 III – 3/59 - /64
Box 59 III – 3/65 - /70
Box 60 III – 3/71 - /76
Box 61 III – 3/77 - /82
Box 62 III – 3/83 - /88
Box 63 III – 3/89 - /94
Box 64 III – 3/95 - /100
Box 65 III – 3/101 - /106
BOX AND UNIT LISTING - continued RG 3 E
Box 66 III – 3/107 - /112
Box 67 III – 3/113 - /118
Box 68 III – 3/119 - /124
Box 69 III – 3/125 - /130
Box 70 III – 3/131 - /136
Box 71 III – 3/137 - /142
Box 72 III – 3/143 - /148
Box 73 III – 3/149 - /155
Box 74 III – 3/156 - /161
Box 75 III – 3/162 - /167
Box 76 III – 3/168 - /173
Box 77 III – 3/174 - /179
Box 78 III – 3/180 - /185
Box 79 III – 3/186 - /188
Box 80 III – 4/1
Box 81 III – 4/2
Box 82 IV/1 - /13
Box 83 IV/14 - /26
Box 84 IV/27 - /36
Box 85 IV/37 - /53
Box 86 IV/54 - /68
Box 87 IV/69 - /79
BOX AND UNIT LISTING - continued RG 3 E
Box 88 IV/80 - /93
Box 89 IV/94 - /101
Box 90 IV/102 - /110
Box 91 IV/111 - /123
Box 92 IV/124 - /136
Box 93 IV/137 - /148
Box 94 IV/149 - /164
Box 95 IV/165 - /178
Box 96 IV/179 - /188
Box 97 IV/189 - /191
Box 98 IV/192 - /201
Box 99 IV/202 - /217
Box 100 IV/218 - /231
Box 101 IV/232 - /247
Box 102 IV/248 - /260
Box 103 IV/261 - /276
Box 104 IV/277 - /284
Box 105 IV/285 - /289
TABLE OF CONTENTS
RG 3 E
Summary of the Records
Subgroup Note
Series Description
Appendix I - Photographs Removed from RG 3 EII
Appendix II - Photographs Removed from RG 3 EIV
ASSESSMENT DEPARTMENT
RG 3 E
Summary of the Records
I REPORTS AND MANUALS 1915-1970
1. Assessment Commissioner’s Annual Report 1915-1969
2. Annual Report of the Essex Regional Assessment Office for the
City of Windsor 1970
3. Procedures Manual c.1947
II CORRESPONDENCE 1938-1956
III ASSESSMENT CARDS c.1919-1959
1. Residential Assessment Cards c.1919-1955
2. Rental Properties Assessment Cards c.1954-1955
3. Building Field Cards c.1948-1958
4. Business Assessment Cards c.1950-1959
IV COURT OF REVISION DOCKETS c.1946-1959
V PHOTONEGATIVES
ASSESSMENT DEPARTMENT
RG 3 E
Subgroup Note
The Assessment Department functioned as part of the City until the end of 1969. On January 1, 1970 the assessment function was taken over by the Province of Ontario. The records in this subgroup deal almost exclusively with the period when assessment was under the City’s domain. RG 3 EI – 2, Annual Report of the Essex Regional Assessment Office for the City of Windsor is the only exception.
The Assessment Department was responsible for noting any changes which might affect the Assessment Rolls, such as ownership or school support. The Assessment Department kept its own records of these changes and yearly an Annual Report was put out by the Commissioner. These reports will be found in RG 3 EI – 1.
Correspondence to the department regarding problems with assessment or changes is found in the second series. The records used to note any changes to property or business assessment are in the form of cards.
The department also worked closely with the Court of Revision. Dockets are among the records kept by the Assessment Department.
Appendices give details of photographs which have been removed from the records. Patrons may also ask to view photographic negatives which are associated with the Assessment Department.
REPORTS AND MANUALS
RG 3 EI
Series Description
The Assessment Commissioner’s Annual Reports, the first subseries, are the largest component of this series. They contain a wide variety of information in a statistical format. This data includes comparisons of assessments on an annual basis, classification of exemptions, poll tax figures, dog licenses, religious denominational census, population, census by age group, average school attendance, as well as listing mayor, councillors, controllers, judges and members of the Court of Revision. The categories of information vary from year to year.
RG 3 DI – 2 contains only one report by the Essex Regional Assessment Office. The assessment function was transferred from the City to the Province on January 1, 1970, which explains the change to the Essex Regional Assessment Office.
REPORTS AND MANUALS
RG 3 EI – 1
See also DMRC III/5, /6 for Reports for 1964 and 1968
RG 3 EI – 1 ASSESSMENT COMMISSIONER’S ANNUAL REPORTS 1915-1969
Unit Date Remarks
1 - 1915
2 - 1916
3 - 1919
4 - 1920
5 - 1923
6 - 1924
7 - 1925
8 - 1926
9 - 1927 Includes mock-up for 1928
10 - 1928
11 - 1929 Includes mock-up for 1930
12 - 1930 Includes mock-up for 1931
13 - 1931 Mock-up for 1932
14 - 1932 Mock-up for 1933
15 - 1933
16 - 1934
17 - 1936
18 - 1937
19 - 1938
20 - 1939 Contains “Short History of Early Windsor”
21 - 1940 Contains “Short History of Early Windsor”
22 - 1941 Contains “Short History of Early Windsor”
23 - 1942 Contains “Windsor Industry and the War”
24 - 1943
25 - 1944 Contains “Industrial Production in City of
Windsor”
26 - 1945 Contains “Industrial Production in City of
Windsor”
27 - 1946 Contains “Industrial Production in City of
Windsor”
28 - 1947
29 - 1948
30 - 1949
31 - 1950
32 - 1951
RG 3 EI – 1
ASSESSMENT COMMISSIONER’S ANNUAL REPORTS 1915-1969 – continued
Unit Date Remarks
33 - 1952 Includes Chrysler Press Release 1953 and
1954 Correspondence
34 - 1953
35 - 1954
36 - 1956
37 - 1957
38 - 1958
39 - 1959
40 - 1960
41 - 1962
42 - 1963
43 - 1965
44 - 1966
45 - 1967
46 - 1969
REPORTS AND MANUALS
RG 3 EI – 2
RG 3 EI – 2 ANNUAL REPORT OF THE ESSEX REGIONAL ASSESSMENT
OFFICE FOR THE CITY OF WINDSOR 1970
Unit Date
1 - 1970
REPORTS AND MANUALS
RG 3 EI – 3
RG 3 EI – 3 PROCEDURES MANUAL c.1947
Unit Date
1 - c.1947
CORRESPONDENCE
RG 3 EII
Series Description
The correspondence in this series is mainly related to assessment appeals or notices of change of address or ownership. It is arranged alphabetically by year.
Photographs removed from files are listed in Appendix I.
CORRESPONDENCE
RG 3 EII
RG 3 EII CORRESPONDENCE 1938-1956
Destroyed per R & D B/L (12599) Feb 2003/LC
ASSESSMENT CARDS
RG 3 EIII
Series Description
The first subseries, Residential Assessment Cards, though not complete for the City offers a wide range of information. Details such as building date and materials are among the data on these cards. RG 3 EIII – 1 and RG 3 EIII – 2, Rental Properties Assessment Cards are arranged alphabetically by street. It should be noted that dates for each subseries are not necessarily inclusive nor will they be found for each card.
The Building Field Cards, RG 3 EIII – 3 provide details similar to those found in RG 3 EIII – 1. These cards deal with properties which have in some way been altered therefore affecting the assessed value of the property. Cards are arranged by roll number, so access by address is not possible. The forth subseries, Business Assessment Cards, is only a sampling since only cards for those businesses beginning with the letters A to H have survived.
ASSESSMENT CARDS
RG 3 EIII – 1
RG EIII – 1 RESIDENTIAL ASSESSMENT CARDS c.1919-1955
Unit Description
1 - Adanac – Cadillac
2 - Cameron – Cataraqui
3 - Central – Church
4 - Clinton – Dougall
5 - Dougall – Drouillard
6 - Drouillard – Ellrose
7 - Ellrose – Elsmere
8 - Elsmere – Fraser
9 - Front – Gladstone
10 - Gladstone – Goyeau
11 - Goyeau – Hall
12 - Hall – Hickory
13 - Hickory – Howard
14 - Howard – Josephine
15 - Josephine – Langlois
16 - Langlois – Louis
17 - Louis – Marion
18 - Marion – McKay
19 - McKay – Moy
20 - Moy – Oak
21 - Oak – Parent
22 - Parent – Pelissier
23 - Pelletier – Pierre
24 - Pillette – Riverside East
25 - Riverside East – St. Luke
26 - St. Luke – Trenton
27 - Tuscarora – Victoria
28 - Victoria – Windsor
29 - Windsor – Wyandotte East
30 - Wyandotte East – Ypres
ASSESSMENT CARDS
RG 3 EIII – 2
RG 3 EIII –2 RENTAL PROPERTIES ASSESSMENT CARDS c.1954-1955
Unit Description
1 - Adanac – Cameron
2 - Campbell – Dufferin
3 - Edinborough – Grove
4 - Haig – Lillian
5 - Lincoln – Moy
6 - McDougall – Peter
7 - Pierre – Sunset
8 - Tecumseh – York
ASSESSMENT CARDS
RG 3 EIII – 3
RG 3 EIII – 3 BUILDING FIELD CARDS c.1948-1958
Unit Description
1 - Roll Nos. 12101-12306
2 - Roll Nos. 12325-12444
3 - Roll Nos. 12445-12599
4 - Roll Nos. 12601-12697
5 - Roll Nos. 12701-12821
6 - Roll Nos. 12825-13096
7 - Roll Nos. 13101-13270
8 - Roll Nos. 13271-13417
9 - Roll Nos. 13418-13532
10 - Roll Nos. 13533-13715
11 - Roll Nos. 13716-13825
12 - Roll Nos. 13827-13999
13 - Roll Nos. 14000-14175
14 - Roll Nos. 14176-14298
15 - Roll Nos. 14305-14517
16 - Roll Nos. 14674-14787
17 - Roll Nos. 14788-14875
18 - Roll Nos. 14877-14909
19 - Roll Nos. 14911-14999
20 - Roll Nos. 15003-15104
21 - Roll Nos. 15105-15259
22 - Roll Nos. 15260-15339
23 - Roll Nos. 15340-15445
24 - Roll Nos. 15446-15530
25 - Roll Nos. 15531-15602
26 - Roll Nos. 15603-15698
27 - Roll Nos. 15700-15769
28 - Roll Nos. 15770-15814
29 - Roll Nos. 15815-16020
30 - Roll Nos. 16021-16297
31 - Roll Nos. 16304-16499
32 - Roll Nos. 16500-16598
33 - Roll Nos. 16601-16734
34 - Roll Nos. 16737-16845
35 - Roll Nos. 16846-16934
36 - Roll Nos. 16935-17248
37 - Roll Nos. 17251-17537
38 - Roll Nos. 17541-17644
RG 3 EIII – 3 BUILDING FIELD CARDS c.1948-1958 – continued
Unit Description
39 - Roll Nos. 17645-17775
40 - Roll Nos. 17776-17998
41 - Roll Nos. 20004-20117
42 - Roll Nos. 20118-20175
43 - Roll Nos. 20177-20238
44 - Roll Nos. 20240-20323
45 - Roll Nos. 20325-20419
46 - Roll Nos. 20420-20512
47 - Roll Nos. 20514-20599
48 - Roll Nos. 20600-20685
49 - Roll Nos. 20687-20755
50 - Roll Nos. 20756-20820
51 - Roll Nos. 20821-20850
52 - Roll Nos. 20851-20873
53 - Roll Nos. 20876-20912
54 - Roll Nos. 20913-20943
55 - Roll Nos. 20946-21049
56 - Roll Nos. 21050-21119
57 - Roll Nos. 21120-21233
58 - Roll Nos. 21235-21313
59 - Roll Nos. 21315-21399
60 - Roll Nos. 21402-21498
61 - Roll Nos. 21501-21599
62 - Roll Nos. 21601-21718
63 - Roll Nos. 21720-21826
64 - Roll Nos. 21828-21924
65 - Roll Nos. 21925-21999
66 - Roll Nos. 22000-22198
67 - Roll Nos. 22101-22250
68 - Roll Nos. 22252-22350
69 - Roll Nos. 22351-22409
70 - Roll Nos. 22410-22430
71 - Roll Nos. 22431-22575
72 - Roll Nos. 22605-22759
73 - Roll Nos. 22760-22914
74 - Roll Nos. 22915-23010
75 - Roll Nos. 23011-23098
76 - Roll Nos. 23100-23199
77 - Roll Nos. 23200-23299
78 - Roll Nos. 23300-23412
79 - Roll Nos. 23413-23508
80 - Roll Nos. 23510-23618
RG 3 EIII – 3 BUILDING FIELD CARDS c.1948-1958 – continued
Unit Description
81 - Roll Nos. 23619-23715
82 - Roll Nos. 23716-23797
83 - Roll Nos. 23800-23899A
84 - Roll Nos. 23900-23998
85 - Roll Nos. 24001-24129
86 - Roll Nos. 24130-24245
87 - Roll Nos. 24246-24349
88 - Roll Nos. 24350-24445
89 - Roll Nos. 24448-24599
90 - Roll Nos. 24601-24797
91 - Roll Nos. 24800-24954
92 - Roll Nos. 24955-25099
93 - Roll Nos. 25100-25287
94 - Roll Nos. 25289-25399
95 - Roll Nos. 25400-25428V
96 - Roll Nos. 25428X-25598
97 - Roll Nos. 25601-25853
98 - Roll Nos. 30002-30066
99 - Roll Nos. 30067-30154
100 - Roll Nos. 30155-30199
101 - Roll Nos. 30200-30298
102 - Roll Nos. 30300-30361
103 - Roll Nos. 30362-30415
104 - Roll Nos. 30416-30498
105 - Roll Nos. 30500-30573
106 - Roll Nos. 30578-30654
107 - Roll Nos. 30656-30737
108 - Roll Nos. 30738-30788
109 - Roll Nos. 30790-30862
110 - Roll Nos. 30863-30925
111 - Roll Nos. 30926-30999
112 - Roll Nos. 31000-31099
113 - Roll Nos. 31100-31198
114 - Roll Nos. 31201-31317
115 - Roll Nos. 31318-31382
116 - Roll Nos. 31383-31434
117 - Roll Nos. 31435-31491
118 - Roll Nos. 31492-31571
119 - Roll Nos. 31573-31673
120 - Roll Nos. 31676-40070
121 - Roll Nos. 40073-40142
122 - Roll Nos. 40143-40199
RG 3 EIII – 3 BUILDING FIELD CARDS c.1948-1958 – continued
Unit Description
123 - Roll Nos. 40200-40264
124 - Roll Nos. 40265-40323
125 - Roll Nos. 40324-40390
126 - Roll Nos. 40391-40456
127 - Roll Nos. 40458-40535
128 - Roll Nos. 40538-40599
129 - Roll Nos. 40600-40650
130 - Roll Nos. 40651-40731
131 - Roll Nos. 40732-40799
132 - Roll Nos. 40800-40881
133 - Roll Nos. 40883-40959A
134 - Roll Nos. 40960-41039
135 - Roll Nos. 41040-41118
136 - Roll Nos. 41120-41154
137 - Roll Nos. 41155-41218
138 - Roll Nos. 41219-41271
139 - Roll Nos. 41272-41331
140 - Roll Nos. 41333-41414
141 - Roll Nos. 41417-41513
142 - Roll Nos. 41514-41599
143 - Roll Nos. 41600-41730
144 - Roll Nos. 41731-41827
145 - Roll Nos. 41828-41939
146 - Roll Nos. 41942-42016
147 - Roll Nos. 42017-42113
148 - Roll Nos. 42114-42214
149 - Roll Nos. 42216-42298
150 - Roll Nos. 42300-42399
151 - Roll Nos. 42401-42479
152 - Roll Nos. 42481-42579
153 - Roll Nos. 42583-42660
154 - Roll Nos. 42661-42766
155 - Roll Nos. 42767-42796
156 - Roll Nos. 42800-42899
157 - Roll Nos. 42900-42993
158 - Roll Nos. 42995-43079
159 - Roll Nos. 43080-43133
160 - Roll Nos. 43134-43197
161 - Roll Nos. 46002-46171
162 - Roll Nos. 46173-46299
163 - Roll Nos. 46301-46398
164 - Roll Nos. 46403-46545
RG 3 EIII – 3 BUILDING FIELD CARDS c.1948-1958 – continued
Unit Description
165 - Roll Nos. 46546-50099
166 - Roll Nos. 50101-50188
167 - Roll Nos. 50190-50280
168 - Roll Nos. 50281-50366
169 - Roll Nos. 50367-50443
170 - Roll Nos. 50446-50576
171 - Roll Nos. 50577-50641
172 - Roll Nos. 50642-50726
173 - Roll Nos. 50731-50848
174 - Roll Nos. 50849-50945
175 - Roll Nos. 50946-51095
176 - Roll Nos. 51100-51223D
177 - Roll Nos. 51223E-51349
178 - Roll Nos. 51350-51509
179 - Roll Nos. 51512-51599
180 - Roll Nos. 51600-51699
181 - Roll Nos. 51700-51747
182 - Roll Nos. 51748-51831
183 - Roll Nos. 51835-51899
184 - Roll Nos. 51900-51965
185 - Roll Nos. 51967-52058
186 - Roll Nos. 52059-52199
187 - Roll Nos. 52200-52287
188 - Roll Nos. 52289-52299
ASSESSMENT CARDS
RG 3 EIII – 4
RG 3 EIII – 4 BUSINESS ASSESSMENT CARDS 1950-1959
Unit Description
1 A-C
2 D-H
COURT OF REVISION DOCKETS
RG 3 EIV
Series Description
The Court of Revision dockets contain assessment appeals and other items such as changes of address, school support or ownership. Some photographs have been removed and are listed in Appendix II. Patrons may also wish to consult the Court of Revision Minutes found in RG 3 CI, Records of the City Clerk’s Department.
COURT OF REVISION DOCKETS
RG 3 EIV
RG 3 EIV COURT OF REVISION DOCKETS c.1946-1959
Unit Description Remarks
1 - Adanac
2 - Albert
3 - Alexander
4 - Alexis
5 - Alice
6 - Allendale
7 - Alsace
8 - Amiens
9 - Argyle
10 - Arras
11 - Arthur
12 - Askin
13 - Assumption
14 - Aubin
15 - Aylmer
16 - Baby
17 - Barrymore Lane
18 - Beach Road
19 - Belle Isle
20 - Benjamin
21 - Bernard
22 - Birch
23 - Blackburn
24 - Bloomfield
25 - Brant
26 - Bridge
27 - Broadhead
28 - Brock
29 - Bruce
30 - Byng Photograph Removed - See Appendix II
31 - Cadillac
32 - California
33 - Cameron
34 - Campbell
35 - Canadian National Railways
36 - Canadian Pacific Railway
37 - Caroline
38 - Caron
39 - Cartier
RG 3 EIV COURT OF REVISION DOCKETS c.1946-1959 – continued
Unit Description Remarks
40 - Casgrain
41 - Cataraqui
42 - Central
43 - Chandler
44 - Chappell
45 - Charles
46 - Charlotte
47 - Chatham St. East
48 - Chatham St. West
49 - Chewitt
50 - Chilver
51 - Chippewa
52 - Chrysler Centre
53 - Church
54 - Church Alley
55 - Clinton
56 - College
57 - Connaught
58 - Crawford
59 - Cross
60 - Curry
61 - Dacotah
62 - Dawson
63 - Deming
64 - Detroit
65 - Devonshire
66 - Donnelly
67 - Dot
68 - Dougall
69 - Drouillard Photograph removed - See Appendix II
70 - Dufferin
71 - Durham
72 - Edison
73 - Edna
74 - Elliott Avenue East
75 - Elliott Avenue West
76 - Ellis East
77 - Ellis West
78 - Ellrose
79 - Elm
80 - Elsmere
81 - Erie East
RG 3 EIV COURT OF REVISION DOCKETS c.1946-1959 – continued
Unit Description Remarks
82 - Erie West
83 - Erskine
84 - Euclid
85 - Factoria
86 - Fanchette
87 - Felix
88 - Ferry
89 - Foch
90 - Forest
91 - Francois
92 - Franklin
93 - Fraser
94 - Gail
95 - George
96 - Giles East
97 - Giles West
98 - Girardot
99 - Gladstone
100 - Glendale
101 - Glengarry
102 - Goyeau
103 - Grand Marais
104 - Granville Court
105 - Gray
106 - Grove
107 - Haig
108 - Hall
109 - Hanna East Photographs removed - See Appendix II
110 - Hanna West
111 - Harris
112 - Harrison
113 - Henkel Subdivision
114 - Hickory
115 - High
116 - Highland
117 - Hill
118 - Hillcrest
119 - Howard
120 - Huron Line
121 - Ida
122 - Indian Road
123 - Iroquois
RG 3 EIV COURT OF REVISION DOCKETS c.1946-1959 – continued
Unit Description Remarks
124 - Irvine
125 - Janette
126 - John B.
127 - Jos. Janisse
128 - Josephine
129 - Karl Place
130 - Kennedy
131 - Kildare
132 - King
133 - Labadie
134 - Laing
135 - Lamb
136 - Langlois
137 - Larkin
138 - Laurendeau
139 - Laurence
140 - Lena
141 - Lens
142 - Lillian
143 - Lincoln
144 - Linwood
145 - Logan
146 - Lorraine
147 - Lot Street
148 - Louis
149 - Maiden Lane
150 - Main
151 - Malden Road
152 - Maisonville
153 - Malta
154 - Manchester
155 - Maple
156 - Marentette
157 - Market Square
158 - Marion
159 - Marlborough
160 - Martin
161 - Matchette
162 - Matilda
163 - McDougall
164 - McEwan
165 - McKay
RG 3 EIV COURT OF REVISION DOCKETS c.1946-1959 – continued
Unit Description Remarks
166 - McKee
167 - Melbourne
168 - Meldrum
169 - Memorial Drive
170 - Mercer
171 - Merritt
172 - Metcalfe
173 - Mill
174 - Millen
175 - Monmouth
176 - Montcalm
177 - Montreuil
178 - Moy
179 - Mulford Court
180 - Myrtle
181 - Niagara
182 - Norfolk
183 - Norman
184 - Oak
185 - Olive
186 - Oneida
187 - Ontario
188 - Ottawa Street
189 - Ouellette
190 - Ouellette
191 - Parent
192 - Park Street East
193 - Park Street West
194 - Parkwood
195 - Partington
196 - Patricia
197 - Pelissier
198 - Pelletier
199 - Peter
200 - Piche
201 - Pierre
202 - Pillette
203 - Pillette
204 - Pine
205 - Pitt Street East
206 - Pitt Street West
207 - Pleasant
RG 3 EIV COURT OF REVISION DOCKETS c.1946-1959 – continued
Unit Description Remarks
208 - Poplar
209 - Pratt
210 - Prince
211 - Princess
212 - Prospect
213 - Queen
214 - Randolph
215 - Rankin
216 - Raymo
217 - Redwood
218 - Reginald
219 - Richmond
220 - Riverside Drive East
221 - Riverside Drive East
222 - Riverside Drive West
223 - Rosedale
224 - Rosemount Photographs removed - See Appendix II
225 - Rossini
226 - Russell
227 - St. Antoine
228 - St. Joseph
229 - St. Luke
230 - St. Mary’s Gate
231 - Salter
232 - Sandwich East
233 - Sandwich West
234 - Sandwich West
235 - Second
236 - Seminole
237 - Seneca
238 - Shepherd East
239 - Shepherd West
240 - Somme
241 - South
242 - South National
243 - Sterling Crescent
244 - Strabane
245 - Strathmore
246 - Sunset
247 - Taylor
248 - Tecumseh East
249 - Tecumseh East
RG 3 EIV COURT OF REVISION DOCKETS c.1946-1959 – continued
Unit Description Remarks
250 - Tecumseh West
251 - Thomas
252 - Tilston
253 - Tourangeau
254 - Tournier
255 - Trenton
256 - Turner
257 - Tuscarora
258 - Union
259 - University East
260 - University West
261 - University West
262 - Vaughan
263 - Vera Place
264 - Verdun
265 - Victoria
266 - Vimy
267 - Wahketa
268 - Walker
269 - Walker
270 - Wellesley
271 - Wellington
272 - Westcott
273 - Whitney
274 - Wigle Photograph removed – See Appendix II
275 - Wilkinson
276 - Willistead Crescent
277 - Windermere
278 - Windermere
279 - Windsor
280 - Windsor
281 - Woodlawn
282 - Wyandotte East
283 - Wyandotte East
284 - Wyandotte East
285 - Wyandotte East
286 - Wyandotte West
287 - Yawkey
288 - York
289 - Ypres
APPENDIX I
APPENDIX I – PHOTOGRAPHS REMOVED FROM RE 3 EII
Photo No. Description Unit
PC/346 House on w/s Euclid 49
Lot 32
Jul 1943
b/w
8.5 x 14 cm (3 ¼ x 5 ½ in.)
PC/347 House on w/s Euclid 49
Lot 32
Jul 1943
b/w
8.5 x 14 cm (3 ¼ x 5 ½ in.)
PC/348 House on w/s Euclid 49
Lot 32
Jul 1943
b/w
8.5 x 14 cm (3 ¼ x 5 ½ in.)
APPENDIX II
APPENDIX II – PHOTOGRAPHS REMOVED FROM RG 3 EIV
Photo No. Description Unit
PC/349 2619 Byng 30
Jun 1958
b/w
7.5 x 12.5 cm (3 x 5 in.)
PC/350 961 – 967 Drouillard Rd. 69
Ambassador Taxi
Sep 1958
b/w
12.5 x 9 cm (5 x 3 ½ in.)
PC/351 Vacant Property, Hanna East 109
19 Nov 1959
b/w
9 x 12.5 cm (3 ½ x 5 in.)
PC/352 Vacant Property, Hanna East 109
19 Nov 1959
b/w
9 x 12.5 cm (3 ½ x 5 in.)
PC/353 Vacant Property, Hanna East 109
19 Nov 1959
b/w
9 x 12.5 cm (3 ½ x 5 in.)
PC/354 Alley between Rosemount and Hillcrest 221
(west side)
29 Oct 1959
b/w
9 x 12.5 cm (3 ½ x 5 in.)
PC/355 Alley between Rosemount and Hillcrest 221
(west side)
29 Oct 1959
b/w
9 x 12.5 cm (3 ½ x 5 in.)
APPENDIX II – PHOTOGRAPHS REMOVED FROM RG 3 EIV – continued
Photo No. Description Unit
PC/356 Intersection of Chappell St. and Rosemount 221
29 Oct 1959
b/w
9 x 12.5 cm (3 ½ x 5 in.)
PC/357 3891 Rosemount 221
29 Oct 1959
b/w
9 x 12.5 cm (3 ½ x 5 in.)
PC/358 Intersection of Hillcrest and Chappell 221
c.1959
b/w
9 x 9.5 cm (3 ½ x 3 ¾ in.)
PC/359 Intersection of Hillcrest and Chappell 221
c.1959
b/w
9 x 9.5 cm (3 ½ x 3 ¾ in.)
PC/360 Rosemount – curb and gutter 221
c.1959
b/w
9 x 9.5 cm (3 ½ x 3 ¾ in.)
PC/361 Rosemount – sewer 221
c.1959
b/w
9 x 9.5 cm (3 ½ x 3 ¾ in.)
PC/362 Tree stumps and trash on lot opposite 221
3891 Rosemount
c.1959
b/w
9 x 9 .5 cm ( 3 ½ x 3 ¾ in.)
PC/363 Seguin’s Feed Store 267
c.1959
b/w
9 x 12.5 cm ( 3 ½ x 5 in.)
RECORDS OF THE FINCANCE
DEPARTMENT
RG 3 F
Tax Department
1853-1971
BOX AND UNIT LISTING
RG 3 F
Box 1 I – 1/1
II – 1/1 - /24
Box 2 II – 1/25
– 2/1 - /30
Box 3 II – 3/1 - /17
Box 4 II – 3/18 - /22
– 4/1 - /16
Box 5 II – 5/1 - /15
Box 6 III – 1/1
III – 2/1 - /6
Box 7 III – 2/7 - /11
Box 8 III – 2/12 - /17
Box 9 III – 2/18 - /21
Box 10 III – 2/22 - /24
Box 11 III – 2/25 - /28
Box 12 III – 2/29 - /30
Box 13 III – 3/1 - /6
Box 14 IV – 1/1 - /2
Box 15 IV – 1/3 - /4
Box 16 IV – 1/5 - /11
Box 17 IV – 2/1
– 3/1 - /2
Box 18 V – 1/1
Box 19 V – 1/2 - /4
BOX AND UNIT LISTING - continued RG 3 F
Box 20 V – 1/5 - /6
Box 21 V – 1/7 - /8
– 2/1 - /7
Box 22 V – 2/8 - /17
Box 23 V – 3/1 - /5
TABLE OF CONTENTS
RG 3 F
Summary of the Records
Subgroup Note
Series Description
TAX DEPARTMENT
RG 3 F
Summary of the Records
I WORKING PROCEDURES MANUAL c.1973
II CORRESPONDENCE [CA. 1870]
1. Correspondence [ca. 1870]-c.1950
2. Correspondence 1931-1942
3. Correspondence 1946-1970
4. Correspondence 1950-1971
5. Correspondence 1969-1971
III COLLECTOR’S ROLLS 1853-1890
1. Certifying Letter for the Rolls 1853
2. Collector’s Rolls 1855-1887
3. Non-resident Collector’s Rolls and
Abstract of Unpaid Taxes 1856-1890
IV ARREARS OF TAXES 1869-c.1960
1. Arrears of Property Tax 1869-c.1960
2. Arrears of Income Tax 1928-1932
3. Arrears of Poll Tax 1941-1945
V SALE OF LANDS 1877-1936
1. Registered Properties 1906-1936
2. Lists of Lands for Sale 1877-1931
3. Records of Sale 1877-1925
TAX DIVISION
RG 3 F
Subgroup Note
The earliest records of the Tax Division date back to 1853, one year before the incorporation of Windsor as a village. The duty of tax-collecting was originally fulfilled by the Tax Collector in the Treasurer’s Office. By 1973, the function of tax-collecting had developed into a combined effort composed of several related activities which were in the charge of the Tax Division, originally known as the Tax Department, in the Finance Department.
The main responsibilities of the Tax Division consist of preparation of collectors rolls based on property assessment and mill rates, collection of realty and business tax, both current and in arrears and fulfillment of other related duties. This latter area includes mailing demands of tax, processing related general correspondence, making authorized tax changes and so on.
Although the documents of the Tax Division contain the earliest of the records in RG 3, these documents are incomplete. The existing records, however, do provide some valuable information about the conditions and development of the administration of the Tax Division, the variety and rate of taxes, the process of tax-collecting and the sale of lands for arrears of taxes before 1935. These records may also throw some light on city development and improvement as well as financial and property changes of tax payers.
PROCEDURE MANUAL
RG 3 FI
Series Description
RG 3 FI contains the manual of the Working Procedures of the Tax Division issued in approximately 1973. There are extensive and detailed descriptions of the comprehensive functions of the division and specific responsibilities of individual staff.
RG 3 FI WORKING PROCEDURES c.1973
Unit Description Date
1 - Working Procedures c.1973
CORRESPONDENCE
RG 3 FII
Series Description
The correspondence in this series is divided into five subseries according to chronological order, subject matter and provenance.
The first subseries is the correspondence between the City Treasurer and tax-payers concerning the arrears of tax, the sale of land and the redemption of the sold property from 1891 to 1930. The records are arranged in chronological sequence and some of them are related to RG 3 FV.
Except for the time period (1931-1942), the second subseries is similar to the first one both in creators and subject matter. It is, however, arranged in alphabetical order in consideration of original order and so are the rest of the subseries.
The third subseries is the correspondence between Tax Collectors, individual tax-payers and other related city government officials about the arrears of taxes between 1946 and 1967.
Created at almost the same time period as the previous one (1950-1971), the fourth subseries is mainly the correspondence between Tax Collectors and various corporations and municipal government branches about mortgage arrears tax. Folder 13 contains notices from the Director of Social Services covering the tax payment or shelter allowance for recipients from 1959 to 1971. It is of restricted use to researchers. ACCESS TO THIS FOLDER IS RESTRICTED.
Also within this subseries is the correspondence of the same nature between tax collectors and property owners (of certain streets) concerning the change of taxes based on the payment of rent.
The final subseries, RG 3 FII-4, consists of correspondence mainly in the form of incoming letters, listings and copies of tax cards from corporate companies regarding interim and final mortgage taxes from 1969 to 1971.
CORRESPONDENCE
RG 3 FII
RG 3 FII-1 CORRESPONDENCE c.1870-c.1950
Unit Description Date
1 - Blank forms for taxes c.1870-1890
2 - Blank forms of collectors demands 1883-1920
3 – 25 Destroyed per R & D schedule (12599) Feb 2003/LC
CORRESPONDENCE
RG 3 FII-2
RG 3 FII-2 CORESPONDENCE 1931-1942
Destroyed per R & D schedule (12599) Feb 2003/LC
RG 3 FII-3 CORESPONDENCE 1946-1970
Destroyed per R & D schedule (12599) Feb 2003/LC
RG 3 FII-4 CORESPONDENCE 1950-1971
Destroyed per R & D schedule (12599) Feb 2003/LC
RG 3 FII-5 CORESPONDENCE 1969-1971
Destroyed per R & D schedule (12599) Feb 2003/LC
COLLECTOR’S ROLLS
RG 3 FIII
Series Description
This series contains Collector’s Rolls from 1853 to 1890. They are further divided into three subseries: Letters of Certification, Collector’s Rolls and Non-resident Collector’s Rolls. Except for the first subseries of two letters dated 1853, the rest is in the form of account books called Collector’s Rolls. In many cases, the Collector’s Rolls also contain non-resident Collector’s Rolls while the third subseries may include abstracts of unpaid taxes. Although these records are incomplete, they provide valuable evidence as well as reference to the early history of the Tax Division, including changes of types of taxes and annual mill rates.
RG 3 FIII-1 CERTIFYING LETTERS FOR ROLLS 1853
Unit Description Date
1 - Two certifying letters of collector’s rolls of 1853 1853
COLLECTOR’S ROLLS
RG 3 FIII-2
RG 3 FIII-2 COLLECTOR’S ROLLS 1855-1887
Unit Description Date
1 - Collector’s roll 1855
2 - Tax unpaid 1855
3 - Collector’s roll 1856
4 - Resident & non-resident collector’s roll 1857
5 - Tax unpaid 1857
6 - Resident & non-resident collector’s roll 1858
7 - Collector’s roll 1860
8 - Collector’s roll 1861
9 - Resident & non-resident collector’s roll 1862
10 - Collector’s roll 1863
11 - Resident & non-resident collector’s roll 1865
12 - Resident & non-resident collector’s roll 1866
13 - Resident & non-resident collector’s roll 1867
14 - Resident & non-resident collector’s roll 1869
15 - Resident & non-resident collector’s roll 1870
16 - Resident & non-resident collector’s roll 1871
17 - Resident & non-resident collector’s roll 1872
18 - Resident & non-resident collector’s roll 1873
19 - Resident & non-resident collector’s roll 1874
20 - Resident & non-resident collector’s roll 1875
21 - Resident & non-resident collector’s roll 1876
22 - Resident & non-resident collector’s roll 1877
23 - Resident & non-resident collector’s roll 1878
24 - Resident & non-resident collector’s roll 1879
25 - Resident & non-resident collector’s roll 1880
26 - Resident & non-resident collector’s roll 1881
27 - Resident & non-resident collector’s roll 1882
28 - Resident & non-resident collector’s roll 1883
29 - Resident & non-resident collector’s roll 1884
30 - Resident & non-resident collector’s roll 1887
COLLECTOR’S ROLLS
RG 3 FIII-3
RG 3 FIII-3 NON-RESIDENT COLLECTOR’S ROLLS 1856-1890
Destroyed per R & D schedule (12599) Feb 2003/LC
ARREARS OF TAXES
RG 3 FIV
Series Description
The records of the arrears of taxes are composed of three subdivisions: property tax, income tax and poll tax. The records of the arrears of property tax are all in the form of account books except arrears ledger cards which are represented by two folders of samples. They provide historical reference to the management of arrears of taxes. Both the income tax and poll tax were collected by the municipal government of Windsor in the first half of the twentieth century. The fact if reflected in RG 3 FIV-2 and
RG 3 FIV-3. The latter is also kept by samples.
ARREARS OF TAXES
RG 3 FIV-1
RG 3 FIV-1 ARREARS OF PROPERTY TAX 1869-C.1960
Unit Description Date Remarks
1 - Non-resident Day Book 1869-1883
2 - Non-resident Tax 1893-1899
3 - Arrears of Taxes 1896-1904
4 - Arrears of Taxes 1896-1908
5 - Arrears of Taxes & List of Lands 1906-1915
6 - Receipts of Tax Arrears 1893-1898
7 - Ledgers for the Bailiff for Collection of 1888-1895
Taxes
8 - Bailiff’s Account with Treasurer 1894-1900
9 - Time Book of Temporary Staff 1931-1935
10 - Arrears Ledger Cards No. 10001-10974 1935-1939 sample
11 - Arrears Ledger Cards No. 53835-53896 1935-c.1960 sample
ARREARS OF TAXES
FG 3 FIV-2
RG 3 FIV-2 ARREARS OF INCOME TAX 1928-1932
Unit Description Date
1 - Un-collectible Income Tax 1928-1932
RG 3 FIV-3 ARREARS OF POLL TAX 1941-1945
Unit Description Date Remarks
1 - Poll Tax Correspondence, A 1941-1942 sample
2 - Poll Tax Ledger Cards, U 9141-1945 sample
SALE OF LANDS
RG 3 FV
Series Description
This final series is closely related to RG 3 FII-1. It deals with the sale or the confiscation of land property for the arrears of taxes from 1877 to 1936. It is further divided into three subseries: Registered properties, Lists of Lands for Sale and the Records of Sale. The duty of selling lands was chiefly carried out by the treasurer through the cooperation of both tax collectors and other related city officials.
SALE OF LANDS
RG 3 FV-1
RG 3 FV-1 REGISTERED PROPERTIES 1906-1936
Unit Description Date
1 - Registered Properties Dead Account 1931-1936
2 - List of Lands to be Sold for Arrears of Taxes 1906-1928
3 - List of Lands to be Sold for Arrears of Taxes 1915-1925
4 - List of Lands to be Sold for Arrears of Taxes 1925
5 - List of Lands to be Sold for Arrears of Taxes 1928-1932
6 - List of Lands to be Sold for Arrears of Taxes 1930-1931
7 - List of Lands to be Sold for Arrears of Taxes 1928-1934
8 - List of Lands to be Sold for Arrears of Taxes 1932
SALE OF LANDS
RG 3 FV-2
RG 3 FV-2 LISTS OF LANDS FOR SALE 1877-1931
Unit Description Date
1 - Treasurer’s List of Lands for Sale 1877
2 - Treasurer’s List of Lands for Sale 1884
3 - Treasurer’s List of Lands for Sale 1895
4 - Treasurer’s List of Lands for Sale 1899
5 - Treasurer’s List of Lands for Sale 1900
6 - Treasurer’s List of Lands for Sale 1924
7 - Treasurer’s List of Lands for Sale 1925
8 - Treasurer’s List of Lands for Sale 1926
9 - Treasurer’s List of Lands for Sale 1927
10 - Treasurer’s List of Lands for Sale 1928
11 - Treasurer’s List of Lands for Sale 1929
12 - Treasurer’s List of Lands for Sale 1930
13 - Treasurer’s List of Lands for Sale 1931
14 - Advertisement on the sale of lands in 1880-1884
The Ontario Gazette
15 - Advertisement on the sale of lands in 1885-1887
The Ontario Gazette
16 - Advertisement on the sale of lands in 1888-1889
The Ontario Gazette
17 - Advertisement on the sale of lands in 1890
The Ontario Gazette
SALE OF LANDS
RG 3 FV-3
RG 3 FV-3 RECORDS OF SALE 1877-1925
Unit Description Date
1 - Certificates for lands sold for taxes 1877
2 - Certificates for lands sold for taxes 1881-1894
3 - Certificates for lands sold for taxes 1894-1904
4 - Records of tax sale 1894-1900
5 - Records of tax sale 1902-1925
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