SAMPLE TEMPLATE FOR PREPARING PROJECT PROPOSALS



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2726 Hillside Court, Ijamsville MD 21754

202.409.8113

rws-

Proposal for: Abby Meyers Prepared by: Roberta Biese

Product(s): WordPress Responsive Website Phone: 202.409.8113

Date: 9/29/15

Website Development: Responsive Web Design and Development for Abby Meyers

RWS is proposing the installation of Responsive WordPress design - a robust Content Management System. The Responsive programming offers your site to be seen with the correct orientation across desktops, tablets and mobile phones. It also enables you to edit and manage your products with one edit across all 3 platforms, without the hindrance of a third party. Save time and money, and enjoy full control of your on-line presence. The platform is a customized CMS system with a large community of developers, plug-ins and themes. This system will allow you to change content and images with ease and no programming skill is required.

This powerful solution is highly customizable and offers an incredible suite of features. This makes the site incredibly durable in that functionality can be added (or removed) whenever deemed necessary or desirable. Also it is template driven, and sections or pages can be mapped with different layouts, so keeping the site fresh and up to date is not time-intensive. The CMS platform is permissions based, allowing administrators to create roles and logins with assignable rights for the site. The platform will run on a high performance SQL database and will function on Linux hosting; this powerful and robust platform is easily capable of handling traffic and data requirements for the foreseeable future.

Basic Web Requirements for Abby Meyers Cost | $4400______

Design and develop website in Responsive WordPress format, which will add tablet and smart phone versions

- Copy, logos and photos supplied by Project Consultant

- Website design to be similar feel as , with the same page count (excluding blogs and videos)

- Informational site only

- English only

- Website to be completed on or before 10/31/15

- All materials must be received by us from the client by 10/5/15 in order to meet this deadline.

- 50% down and 50% upon completion before going live

Hosting and Maintenance

Hosting and Monthly Backup and WordPress security updates - It's important to back up your site - just the same as your computer, in case something happens. We also include WordPress security updates each month.

Hosting, Backups and Wordpress Security Updates are available for $40/month, payable on the 1st of the month via credit card.*

OR - the Monthly Maintenance Package is $75/month - includes up to 30 minutes per month of edits, monthly website backups, WordPress security updates, and includes free hosting!*

Maintenance is available at $100/hour, with a 1/2 hour minimum. (only as needed)

This can either be done with a monthly program, or as-needed, charged to your credit card.

*can include hosting of up to 100mb in videos – may include additional charges with larger video files.

RWS Consulting Corp. is a full-service marketing firm and has been in business serving clients since 2008. We offer Responsive Website Design and Development, Custom Web Design, SEO (Search Engine Optimization), PPC (Pay Per Click), Social Media and Blog copywriting and management, Newsletters, Graphic Design and Print.

TERMS AND CONDITIONS - RWS Consulting (hereafter referred to as RWS)

This is an agreement between RWS Consulting and the Client. RWS Consulting and the Client shall be collectively referred to as parties, and individually as party throughout this Agreement.

Confidentiality: This proposal and all associated cost estimates or creative strategies are considered confidential by RWS, and constitute the trade secrets of RWS, and are not to be shared with parties other than employees of above-mentioned Party. (Hereafter referred to as Client).

Payment Terms: Unless stated otherwise above, a down payment of 50% of the total estimated amount is due upon Client's acceptance of the proposal. Work will start when the down payment and the signed agreement are received by RWS. The final balance is due when the project is completed, before going live on the internet. If final payment is not received within thirty (30) days after it is due, RWS Consulting shall charge a late fee of one and one half percent (1 1/2%) per month of the amount due.

 

Client agrees to make timely decisions and approvals to complete the website. If the client doesn't give final approval within 90 days after the signing of this agreement, and RWS completed the agreed upon services, then final payment will be due at that time.

 

Hosting accounts that are 30 days or more late in payment run the risk of having their website taken down. Invoices not paid after 30 days will be charged a late fee of one and one half percent (1 1/2½%) per month on the outstanding balance.

 

Payment for Services Rendered: Client will be advised in advance in writing if (because of program changes) non-estimated costs are reasonably anticipated. The client must approve the written statement of additional costs before work begins and the client will responsible to pay for all of the work ordered by client.

 

Ownership: After payment in full for the development of website has been received by RWS, the client will own all copyright and other intellectual property rights to the website, other than any third party software and code used by RWS to develop, host, and/or maintain the website. At any time of the owner's choosing, and when all other payments are made in full, RWS will pass the site on to the requested party, with 30 days prior written notice.

Deliveries and Materials: Courier charges, shipping costs, overnight delivery charges and charges for materials supplied

(e.g., photographs, illustrations, fonts, film, negatives or slides) will be billed by RWS as additional charge unless specifically included in proposal.

 

Pricing: Pricing above good for 90 days.

Promotion: Client authorizes that RWS may include Client's name and samples of work created for Client on the RWS Web site, portfolio and in any promotional materials.

Cancellation Clause: Client agrees to pay a Cancellation Fee of 50% of the Estimated Cost if this proposal is cancelled more than five business days after signing. In the event of cancellation, Client agrees that RWS shall be released from any further responsibility for the completion of work. Client agrees to compensate RWS for all work completed at the time of cancellation, if the amount owed for such work exceeds the Cancellation Fee. In addition, Client agrees to pay to RWS all costs incurred prior to cancellation.

Attorney’s Fees and Costs of Collection: In the event of default by the Client under this agreement, Client agrees to pay all costs of collection, including reasonable attorney’s fees, whether or not a lawsuit is filed. The Client hereby waives all remedies of offset, set off, or deduction. The individual signing this Agreement on behalf of the client further warrants that she/he has full legal authority to sign this.

Company Property, Copyrights and Trademarks: All computer equipment, software code, tools, and software utilized by RWS in conjunction with Client’s project shall remain the sole and exclusive property of RWS, or any third party that licenses such computer equipment, software code, tools, and software to RWS. .

Disclaimer: RWS MAKES NO WARRANTIES OTHER THAN THOSE EXPRESSLY CONTAINED IN THIS AGREEMENT. RWS HEREBY DISCLAIMS THE IMPLIED WARRANTY OF MERCHANTIBILITY, FITNESS FOR A PARTICULAR PURPOSE, ACCCURACY OF INFORMATION CONTENT, QUALITY OF COMPUTER PROGRAMS, AND SYSTEM INTEGRATION. RWS MAKES NO WARRANTY THAT THECLIENT’S WEBSITE IS FREE OF BUGS, VIRSUSES, TROJAN HORSES, WORMS, MALWARE, SPYWARE, OR ANY OTHER HARMFUL CODE. RWS MAKES NO WARRANTIES REGARDING ANY OPEN SOURCE SOFTWARE USE TO DEVELOP, HOST OR MAINTAIN THE CLIENT’S WEBSITE. RWS MAKES NO WARRANTIES REGARDING ANY UPTIME CONCERNING THE WEBSITE. RWS BEARS NO RESPONSIBILITY FOR THE ACTIONS OF ANY THIRD PARTY INTERNET SERVICE PROVIDER. THE CLIENT AGREES THAT THIS DISCLAIMER IS AN ESSENTIAL PART OF THE BARGAIN, AND RWS WOULD NOT HAVE ENTERED INTO THIS AGREEMENT, ABSENT SUCH DISCLAIMER. THIS DISCLAIMER SHALL SURVIVE THE TERMINATION OF THIS AGREEMENT FOR ANY REASON.

Hold Harmless: By signing the agreement above, I release, waive, discharge, covenant not to sue, and indemnify RWS for any downtime and/or breakage of my website, including loss of use thereof, which arises out of or is in any way connected or associated with this contract. Client also agrees to hold RWS harmless and indemnify RWS for any third party claims of copyright infringement, trademark infringement, trade secret infringement, patent infringement, unfair competition, any common law state property rights, obscenity, pornography, libel, slander, and/or defamation regardless of where and in which jurisdiction such claims arose. The client further warrants that all materials, content, and/or pictures that it supplies to RWS are original, and do not infringe any third party copyright, trademark, trade secrets, or patent rights, or in the alternative that the Client has a valid paid up, worldwide license to use any third party materials content, and/or pictures . In addition the client warrants that none of the materials, pictures, or content that it supplies to RWS contains any pornographic, obscene, libelous, slanderous, or defamatory matter. This clause shall survive termination of this Agreement for any reason.

You agree to indemnify, defend and hold harmless RWS Consulting from any and all liability, penalties, losses, damages, costs, expenses, attorneys’ fees, causes of action or claims caused by or resulting indirectly from your use of the service which damages you or any other party(ies) without limitation or exception. This indemnification and hold harmless agreement extends to all issues associated with your account, and shall survive termination of this Agreement for any reason.

Disclaimer: RWS is not responsible for occurrences outside of its sole and exclusive control or acts of God, acts of terrorism, electric power surges, unavailability of electric power, floods, fire, war, or any change in federal, state, or local laws or regulations that would change the purpose of this Agreement, or render either party unable to perform this Agreement.

Severability: Invalidity or unenforceability of one or more provisions of this agreement shall not affect the remaining parts of any such provision nor any other provision of this agreement.

Complete Agreement: The foregoing terms contain the entire agreement between the parties, and supersedes all prior oral or written agreements between the parties. This Agreement may only be modified in writing, and signed by both parties. Neither party may assign this Agreement without the express written consent of the other. All parties to this Agreement are independent contractors, and neither party is an agent, employee, joint venturer, or partner of the other.

Governing Law: This Agreement shall be governed by the laws of the State of Maryland, excluding the application of Article 22 of the Maryland Commercial Code. All parties consent to the jurisdiction of the District Court of Frederick County, the Circuit Court of Frederick County, or the United States District Court for the District of Maryland as applicable.

 

RWS Consulting The Client

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Roberta Biese Abby Meyers

RWS Consulting Abby Meyers

RWS-

202.409.8113 Date ______________________________________

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