Daily Procedures



Procedures Manual

Office Administrator

Notes:

1 Operations Manager Store Visit Checklist

2 BFS Best Practices for Perpetual Inventory File Maintenance

BFS Ben Franklin Stores Only

ACE ACE Hardware Stores Only

Table of Contents

Procedures Manual 1

Table of Contents 2

A. Weekly Schedule 3

Other Daily Duties 3

B. Daily Procedures– Reconciles Cash 4

Counts Cash 4

Balances Cash Flows 5

Deposits Money at Bank 9

C. Day By Day Procedures 10

Monday 10

Double Checks Weekend DSR 10

Corrects Craft Club ErrorsBFS 10

Fills Craft Club InquiryBFS 10

Corrects Ace Rewards ErrorsACE 11

Tuesday 12

Completes POI Report 12

Zero Counts 12

Wednesday 14

Corrects negatives count 14

Z New Report 14

Completes ACE Statement 15

Transmits ACE Vendor A/P to Head Office 17

Prints manifest email 19

Thursday 21

Creates Weekly Store Transfer List 21

Prints EMW & Weekly Bulletin 21

Friday 22

Faxes/Emails Reports to Head Office 22

Reviews POI Report 22

Receives Purchase Orders (PO’s) into computer 23

Transmits A/P 25

D. Other Daily Procedures 30

Creates a Purchase Orders (PO’s) 30

Reconciles Reimbursements – Cash Vouchers 32

Fills Open-to-Buy Log (OTB Log) 32

Creates and Receives Transfers 33

Retrieves Negatives List/ Z New Report 34

Files Merchandise and Price Discrepancies 35

Prints Bin Tags 35

Accesses RDS by Cashier or Terminal 36

E. Monthly Procedures 37

Completes Interdivision Transfer Report (IDT) 37

Fills in Manual Markdowns Worksheet 38

F. Reference List 39

A. Weekly Schedule

(With Freight received on Friday)

|Monday |Tuesday |Wednesday |Thursday |Friday |

| | | | |(Freight Day) |

|Reconciles Daily Cash | Reconciles Daily Cash |Reconciles Daily Cash |Reconciles Daily Cash |Reconciles Daily Cash |

| | | | | |

|Verifies weekend RDS |Counts Zeros^* |Counts Negatives & Assign |Creates Weekly Transfer List |Fax/Emails reports to H.O. |

| | |Location Codes^* | | |

|Corrects Craft Club Errors & | | |Prints EMW & Weekly Bulletin |Receives PO’s into computer** |

|Craft Club InquiriesBFS/ACE | |Z New Report: Assigns location | | |

|Rewards ErrorsACE | |codes^* | |Transmits non-ACE Vendor A/P to |

| | | | |Head Office |

| | |ACE Statement Due (Every other | | |

| | |Wednesday)ACE | |Reviews POI Report |

| | | | | |

| | |Prints Manifest Email | | |

| | | | | |

| | |Transmits ACE Vendor A/P to | | |

| | |Head OfficeACE | | |

* Can also be done throughout the week.

** Freight days vary by store.

^* Done depending on freight day, but can not be done while freight is being received.

Other Daily Duties

1. Answers phones – The phone should always be answered by the office. 1

2. Acts as a cashier

3. Checks customer orders and rainchecks.

B. Daily Procedures– Reconciles Cash

Counts Cash

Step:

1. Opens safe.

2. Counts perpetual cash.

3. Counts prior day’s cash.

4. Returns perpetual cash and drawer to safe.

5. Counts verified by supervisor.

Procedure*:

1. Opens Safe: Unlocks and opens safe to remove cash drawers.

a. Returns cash drawers to registers with appropriate denomination.

2. Counts perpetual cash (cash maintained in safe): Ensures that the total in safe is at store designated amount. Change can be made with cash from drawer.

a. Makes a tape of total cash in safe.

b. Includes today’s date and signature on the tape.

c. Logs total in Cash Balance Log with tape.

d. Counts twice daily and once at random during the week.

3. Counts prior day’s cash: Cash is counted to verify that cash in drawer matches total in drawer at close.

a. Verifies checks by ensuring that all checks are written out to BFS/ACE, correctly dated and endorsed.

i. Traveler’s Checks are considered checks and should also be endorsed by customer.

b. Makes a tape for the checks.

i. Total should match RCK total (Report of checks and charges passed through register)/RDS total on the worksheet page.

ii. Attaches one of the tapes with the checks.

c. Makes a tape of cash to be kept in store in case of an audit.

i. Tape should include amount for each bill type and total of the coins.

ii. Includes total from check tape at the bottom and sums with cash total.

iii. Includes the previous days date on the tape.

4. Returns perpetual cash and drawer to safe.

5. Counts must be verified by a supervisor.

*Amount of tape copies may vary depending on bank requirements.

B. Daily Procedures – Reconciles Cash

Balances Cash Flows

Step:

1. Checks the Protobase Settlement.

2. Fills out RDS (Report of Daily Sales) Cash Balancing Worksheet.

3. Completes and saves DSR (Daily Sales Report) on the intranet.

4. Checks Price Exception Report.

Procedure:

1. Checks the Protobase Settlement (Report of charges passed through the charge card companies).

a. Verifies that the totals match the RDS charge card total.

b. Ensures that the PB Settlement says Passed on the last page.

[pic]

2. RDS Cash Balancing Worksheet: The RDS is printed out the previous night and left in the printer tray. It should be organized with the worksheet on top followed by Department Totals and then Sales Totals pages. Filling in the worksheet makes it easier to organize information for the DSR.

a. Fields that need to be completed on the worksheet:

i. Over/short

ii. Cash deposit - recording any over/short

iii. Checks in drawer - recording any over/short

iv. Bank deposit

b. Other totals needed for DSR that may be written on worksheet:

A/R (RDJ: Sum the employee purchases)

i. Non-A/R (RDJ: Sum the store use, stolen, damaged merchandise)

ii. Refunds (RDS: Sum the lines that say REFUND on Sales Total page)

iii. Donations (RDS: Dept. Code M1 on Department Totals page)

iv. 501s

1. Consignment (RDS: Dept. Code begins with M on Department Total page)

2. Craft Club (RDS: Dept. Code BC on Department Totals page)

3. Craft Classes (RDS: Dept. Code CF on Department Totals page)

4. Knife Sharpening (RDS: Dept. Code A1 on Department Totals page)

v. Gift Cards Sold (RDS: Dept. Code GC/AC on Dept. Totals page)

vi. Makes a note of any vouchers, including over and shorts, for the DSR Paid Out field.

c. Note: The sum of Non A/R and A/R should equal Charge Sale on Total Sales page of RDS.

3. DSR: Daily Sales Report accessed and recorded through the intranet site. This report should be completed by noon.

a. Accesses DSR report:

i. Goes to the intranet homepage and clicks on Store DSR under the Links heading on the right of the screen.

ii. Logs-in when prompted with the correct information.

iii. Clicks on calendar icon next to the date field and selects the date the sales were made or keys in the date.

b. Fills in DSR with appropriate information:

i. Completes Sales Day field and ALL fields with an “*” next to it.

ii. Find date on the RDS report.

iii. Ensures number of times the cash drawer was opened is consistent with the amount of No Sale receipts. Receipt should be signed by person who opened drawer.

iv. Specifies the expense code in the bottom of the DSR for a Paid Out.

c. Inserts record by clicking on Insert Record when form is completed.

d. Verifies that screen says Total credits and debits match

i. If totals do not match: Clicks on Edit Unbalanced Report and verifies that the entered totals are correct. Resubmits form by clicking on Submit.

ii. Note: Clicking on Submit when no adjustments have been made will create 2 different reports for the same day.

e. Closes the DSR form when completed.

f. Completes the Over/Short Log

4. Checks Price Exemption Report (RPE) for any unusual differences. ACE stores receive 2 separate reports daily: 1 – manual overrides and 2 – Report of returned defective merchandise.

a. For manual overrides ACE & BFS

i. Looks for large amounts under the $ Diff column heading.

ii. Checks for items with no code next to the Gross Profit Difference (GP DIF) column because that indicates a manual price override. Codes are 1 to 2 letters long and separated by column headers PD (Promotion/Discount) and TD (Trade Discount/Subtotal Discount).

|Column PD |Definition |Column TD |Definition |

|S |Sales Plan/Promotion |I |Trade Discount Included |

| | | |Example: Senior Discount or Craft Club Discount. |

|P |Promo Key (Ctrl + P) | | |

|D |Discount Key (Ctrl + D) | | |

|R |Return | | |

|No Code = Manual Price Override |

iii. Obtains manager verification of report.

b. For returned defective merchandise ACE: Files claims on AceNet because ACE refunds the cost of certain returned defective merchandise. Items will remain on the list until posted on the ACE Statement.

i. Logs in to AceNet and clicks on the Returns header, drags mouse over the Defective Goods header in the drop down menu, and then clicks on Ace Claim.

ii. Enters in a 5 or 7 digit SKU in Number field and then presses [Tab] to enter in the quantity of items returned in the Clm. Qty field in the Ace Claim Entry Screen and then press [Enter].

[pic]

iii. Posts information in screen by clicking on Add. Clicks on OK when the pop-up asks if all SKU’s are 5 or 7 digits.

iv. Clicks on Submit to submit the information to ACE Corporate. A screen will appear indicating a number of items the store will and/or will not be refunded for.

1. Credit: Instant credit for the store. Usually Policy A items.

2. Review: Items over a certain dollar denomination that will be reviewed by ACE corporate to minimize key in errors.

3. Policy B&C: Claims for merchandise that is Policy B or C must be sent to the vendor directly and not ACE Corporate.

a. Files Policy B or C claim by clicking on the Policy B&C Listing Tab and clicking on Form and filling out the additional information.

4. Invalid: Information entered is invalid. A reason will be given.

v. Reviews information by clicking on the Credit/Review Listing tab to view all items that have been filed.

B. Daily Procedures – Reconciles Cash

Deposits Money at Bank

Step:

1. Fills out deposit slip

2. Goes to bank to deposit.

3. Receives validated deposit slip.

Procedure:

1. Fills in deposit slip.

a. Fills in deposit slip with appropriate amount from cash count tape.

b. Dates deposit slip with the previous day’s date.

2. Goes to bank to deposit.1

a. Receives a validated deposit slip after depositing cash and checks.

b. Changes bills for lower/higher denominations if necessary.

3. Receives a validated deposit slip.

a. Files validated deposit slips for the week together.

b. Deposit slips must be kept for one year.

C. Day By Day Procedures

Monday

Step:

Double Checks Weekend DSR.

Corrects Craft Club Errors.BFS

Fills Craft Club Inquiry.BFS

Corrects ACE Rewards Errors.ACE

Procedure:

Double Checks Weekend DSR

Verifies that the inputs in the RDS and DSR are correct, the PB Settlement Passed, and the total on the checks tape matches the corresponding day’s RDS total.

Corrects Craft Club ErrorsBFS

Corrects or fills in missing Craft Club information. Error list is only posted for 2 weeks and a $5 penalty is assessed for each error not corrected.

a. Accesses the Craft Club Errors list:

i. Goes to intranet homepage and on the top horizontal menu and clicks on Crafts.

ii. Clicks on Craft Club Membership Sign-ups under the left Menu.

iii. Double clicks on correct week to open Excel worksheet with the errors.

iv. Checks Excel worksheet for errors from the store by looking for the appropriate Eagle Store Number.

b. Corrects information through receipts, transaction numbers, and Craft Club Inquiry Forms. Highlights the corrected information in red.

1. If there is no receipt, logs in to Eagle Browser and launches POS (Point of Sale). Selects Viewer and then searches By Clerk to determine if any of the information was captured at POS.

2. Signs off Eagle by pressing the [F8] key.2

c. Saves information twice – once for Head Office and one for store records.

1. Clicks on the disk icon at the top to save for Head Office.

2. Goes to File and then Save as and saves information to store computer.

d. Exits out of Craft Club Errors by closing out the screen.

Fills Craft Club InquiryBFS

Fill out the online Craft Club Member Inquiry Form upon customer request.

a. Makes sure that the Inquiry Form filled out by customer has the name, sign-up date, address, customer number, and reason for inquiry.

b. Goes to POS to verify if the customer number is valid.

i. Enters the customer number in the designated field and presses [Enter] and the customer information should appear

c. Goes to the intranet homepage and clicks on Craft Club Member Inquiry Form under the Links heading on the right and fills in ALL fields on the online form.

d. Submits form by clicking on Submit Comments and repeats by clicking on Return to form.

e. Exits out of form when completed by closing out of the screen.

Corrects Ace Rewards ErrorsACE

Errors in customer name, address, or requests to merge cards need to be corrected so that people receive notices and rewards. Customers can make requests to merge cards, correct/change name or address at POS or cashier can request correct information if the customer’s profile is flagged in the system.

a. Collects new customer sign-up forms and ACE Reward error forms and checks to see which forms can be corrected at the Hilo Office.

ii. Merged card requests are the only type that can not be changed at the Head Office. These error forms are sent to the corporate office with the new customer sign-ups.

C. Day By Day Procedures

Tuesday

Step:

Completes POI Report.

Counts Zeros.

Procedure:

Completes POI Report

A list of Purchase Orders in open status is automatically generated on Friday. The report verifies why open status PO’s (PO’s not filled 3 months after due date) are still in the system.

a. Accesses POI Report:

i. Logs in to Eagle Browser and clicks on Purchasing and Receiving.

ii. Enters PO number in the field marked PO number when the screen appears.

b. Checks to see if PO was received, not received, etc. by pressing [F9] to view PO and looks under PO Status.

c. Deletes PO if it is old and received by pressing [F10].

1. Prints out deleted PO just in case it is needed to rebuild the PO later.

d. Exceptions – Items that should not be deleted off POI:

i. PO’s with: Alternate PO’s (Seasonal and new items) or from Dean’s Inc

ii. The following vendors will always appear ‘in receipt’ mode: Allstate, Herr’s, Macpherson, and Peterson-Arne.

iii. PO’s with code CHA7 – checks with other stores to see if they received CHA7 shipments.

e. Signs off Eagle by pressing [F8].2

Zero Counts

The counts are done to ensure that items with QOH of zero are recorded as zero so they can be reordered. The counts can be done throughout the week but not on freight and receiving days.

a. Option 1: Uses RF unit to change count.

i. Selects Self Manager and then presses [Enter]

ii. File Maint. and Price Check are selected as NO and P/P Mode is selected as Yes

iii. Presses enter for the rest of the options.

iv. Scans the SKU from the bin tag of the zero items.

1. If SKU doesn’t scan, manually enter the SKU

v. Cursor should be in Count field when entering 0. Then presses [FCN] and then [3].

b. Option 2: Manually changes zero counts in PIP.

i. Makes a record of all SKU’s that are zero on the sales floor.

ii. In Eagle Browser, types in PIP in the Launch field.

[pic]

iii. Presses [F3] for QPIP, prompting the following screen:

[pic]

iv. Keys in the SKU and then presses [Enter] and then the corrected count and then presses [Enter] again.

v. Signs off Eagle by presses [F8].2

C. Day By Day Procedures

Wednesday

Step:

Corrects Negatives Count

Z New Report: Assigns Location Codes

Completes Ace Statement

Transmits ACE Vendor A/P to Head Office.

Prints Manifest Email.

Procedure:

Corrects negatives count

An automatically generated list is checked weekly for items in the store that have a negative Quantity on Hand (QOH).1 The count can be done throughout the week, but should be completed before RSO (Suggested Order) date. Negatives should not be done on freight/receiving days.

a. Checks to make sure none of the items are in receiving.

b. Searches for and counts the items in the store.

c. Changes the count:

i. Uses the location code to locate the item and write the amount next to the SKU

ii. Types in PIP in the Launch field in Eagle Browser and then presses [F3] for QPIP, prompting a pop-up screen.

iii. Keys in the SKU and then [Enter] and then the corrected QOH and then [Enter].

d. Signs off Eagle by pressing [F8].2

Z New Report

An automatically generated list that indicates what items need to be assigned location codes. These items are usually on hand or have not been received yet.

a. Looks for items with the SKU of ZNEW.

b. Assigns a location code through PIP

i. Enters items into the PIP posting screen and then scrolls to the right until the Location 1 field.

ii. Clicks on the Location 1 field and keys in the new location code for the item.

[pic]

iii. Presses [F5] when completed to save changes.

c. Signs of Eagle by pressing [F8].

d. Removes item from list once a location code has been assigned.

Completes ACE Statement

The ACE Statement is due every other Wednesday to A/P for the ACE Stores and covers 2 invoices per statement. The ACE Statement becomes available online the Saturday before it is due and uses the previous week’s A/P date.

a. Logs in to AceNet and clicks on Accounting header, drags cursor over Statements and clicks on Print Statement in the drop down menu.

b. Selects current date in the pop-up box by double clicking on the date. This action prompts the ACE Statement to open in a separate window.

[pic]

c. Prints out the pages that are due by looking at the Payment Due Date column of the ACE Statement.

[pic]

d. Ensures that each entry printed out on the ACE Statement has an appropriate purchase code written in the Charges and Credits column.

e. Writes the retails for each applicable invoice number in the Charges and Credits column for Returned Damaged Merchandise. Returned Damaged Merchandise is the first group of items listed on the ACE Statement.

i. Launches IMU in Eagle Browser and clicks on the Pricing tab and keys in the SKU.

[pic]

ii. Looks for the retail amounts for each item and lists the sum on the ACE statement.

iii. Signs off of Eagle by pressing [F8].2

f. Writes the retails for Invoices.

i. Uses PO number to find the RRP (determines Total Cost less store use expense) and find actual ACE Invoice to determine individual costs.

1. Invoice Numbers: Store Number + Month + Date + Warehouse shipped from. Example: 11739E6S is an invoice from the Kea’au ACE store on May 28 from the Sacramento warehouse.

|Date |Character |

|1 |A |

|2 |B |

|3 |C |

|4 |D |

|5 |E |

|6 |F |

|7 |G |

|8 |H |

|9 |J |

|10 |K |

|11 |L |

|12 |M |

|13 |N |

|14 |P |

|15 |R |

|16 |T |

|17 |U |

|18 |W |

|19 |X |

|20 |Y |

|21 |Z |

|22 |0 (ZERO) |

|23 |1 |

|24 |2 |

|25 |3 |

|26 |4 |

|27 |5 |

|28 |6 |

|29 |7 |

|30 |8 |

|31 |9 |

ii. Uses information to key in the total Cost (Invoice) and Retail (RRP) in the ACE Invoice Calculator found on the store computer to determine the Retail currently due.

iii. Keys in Cost for the Invoice into the Cost column of the Invoice Calculator from the Invoice’s Statement Amount column and presses [Enter] to view the Retail.

iv. Matches up the resulting Cost (Invoice) amount to the Credits and Charges column on the ACE Statement and fills in the retail amount for the matching Cost in the Comments column of the ACE Statement.

g. Faxes a copy of the ACE Statement to the Head Office.

Transmits ACE Vendor A/P to Head Office

A/P for merchandise received through ACE is completed separately from merchandise received from other vendors. The ACE A/P is due the Wednesday before the regular Friday A/P due date to create this separation. EXCEPTION – If the Friday falls on the first of a month, the ACE A/P must be done on the 1st Saturday so the A/P Transmittals fall in the same billing month.

a. Accesses the A/P Transmittal:

i. Opens BFS APS-V2 and then presses any key to prompt the login screen.

ii. Logs-in by entering store number and password – presses [Enter] to move to the next field.

iii. Selects A-Accts Payable and presses [Enter] and then A-Transmittal Entry and presses [Enter] again.

iv. Fills in Division Code and Week End Date.

b. Enters information for PO:

i. Enters the following information from the PO’s/Invoices into the screen:

1. Vendor name.

a. Presses the [F2] key and keys in Ace Hardware Corporation if no vendor number is listed because it arrived on the container.

b. Presses the [F2] key and keys in vendor name if vendor number is listed. The vendor name will be included in a packet sent weekly to ACE stores.

2. Invoice amount from received PO under MRCH cost from the ACE Statement.

3. PO number and Alternate PO number, separating them with a ‘/’.

ii. Presses [Enter] when under the Ln heading and continues to press [Enter] to bypass fields until the cursor is under the Acct heading.

iii. Types 0 (zero) and then the purchase code under the Acct heading.

1. Finds Purchase Code by going to Eagle Browser and clicking on Purchasing and Reporting. Then selects Go to. . . and selects 4-View item purchase history. Presses [F5] to search under the PO number. Chooses the most current date and scrolls right until the Reference Number column heading. The most commonly used Reference Numbers:

a. 304 - Staple Merchandise

b. 305 – Promotional

c. 307 – Discount

i. Should always be a negative amount and has no retail amount

d. 309 – Freight Charges

ii. Has no retail amount

e. 401 – Advertising

f. 440 – ACE Rewards Expenses

g. 442 – Store Use

2. Keys in 00 (two zeros) under the Sub heading.

iv. Enters the invoice amount (less expenses such as freight) for the Distribution Amount.

v. Enters the retail amount from the received PO sheet in the Retail field.

vi. Enters the Tax Code with the appropriate code according to vendor and then [Enter].

1. 1 - Mainland Vendor

2. 2 - Mainland Store Use

c. Presses [ESC] until menu screen re-appears and selects E-Recalc Batch Total when completed.

i. Presses [ESC] again and then selects B-Transmittal and enters store code and weekend date.

ii. Selects the correct printer after the prompt “Where do you want to print?” and then types P to print.

iii. Enters Y to print the condensed version and verify before transmitting to Head Office when prompted.

1. Verifies information by checking PO’s/Invoices against the printed out AP Transmittal.

2. Verifies there are no duplicate entries and the purchase codes are correct and have the correct corresponding values (i.e. 307’s are negative values and 309s do not have a retail value).

iv. Exports file by pressing [F2] and then selecting C-Export and filling in required fields.

v. Emails exported file to APTrans@ under the subject AP Transmittal.

d. Correcting errors/Editing:

i. Prints out the A/P Transmittal to check for potential errors.

ii. Uses the appropriate reference number listed on the print out to go back to edit. WARNING: If the reference number is not used the information is re-entered, a new entry will be created.

iii. Saves changes by bypassing through all the fields (through Tax Code) and presses [Esc].

e. Checks what was actually paid.

i. Goes to the intranet site and clicks on Shared Documents and then Ace Account Distribution.

ii. Looks at the Account Distribution Standard Statement and sees everything from A/P that was paid.

Prints manifest email

a. Option to make things easier for the receiver:

i. Opens the email attachment and highlights all the data by left clicking on the mouse and dragging it over the data.

ii. Copies the information by right clicking the mouse and selecting Copy.

iii. Opens a new Excel workbook by going to File and clicking on New.

iv. Pastes the information in the new book by going to Edit and selecting Paste.

v. Deletes all columns except for PO, Alt. PO, Vendor Name, and Box Count.

1. Deletes/hides a column by click on the column heading so that it highlights the entire column and then right clicks on the mouse and selects Delete/Hide.

vi. Creates column headers of Checked in by, Check in date, Comments, AP, and Date.

vii. Ensures that each page has all the appropriate headers.

b. Prints out the manifest email and gives it to the receiver.

C. Day By Day Procedures

Thursday

Step:

Creates Weekly Store Transfer List.

Prints EMW & Weekly Bulletin.

Procedure:

Creates Weekly Store Transfer List

Prepares a list of items requested from the other stores.

a. Creates Weekly Store Transfer list for each store.

i. Goes to intranet homepage and at the top of the page, clicks on Manager and logs in.

ii. Clicks on Eagle Reports under the Links heading in the middle of the page.

iii. Selects the appropriate location and store in the pop up screen on the left side, under the Transfer Report heading.

iv. Clicks on View and opens file.

v. Headers can be hidden/deleted, but the following headers are required:

1. Location Code; Description; Quantity on Hand; SKU; Department; Manufacturer Number; Cost; To Store (store #).

vi. Autofilters the Count header to greater than 0.

1. Highlight all the headers and then go to Data in the toolbar.

2. Slide mouse over Filter and select Auto filter.

3. Go to the Count header and select Custom from the drop box.

4. Select Greater than and enter in 0.

vii. Filters Locations in ascending order.

1. Goes to Locations header and selects Ascending from the drop down menu.

viii. Creates a custom header that includes the title Weekly Transfer, Date, and Store Received from.

1. Goes to File, and then Page setup and clicks on Header/Footer. Selects Custom Header.

ix. Prints out a copy for the manager.

Prints EMW & Weekly Bulletin

a. Accesses and prints out EMW: The EMW is a list of PO’s and totals and amount going to order that allows drop shipments to be looked at before they are sent out.

i. Goes to intranet homepage and clicks on the Crafts heading at the top of the page.

ii. Clicks on MDSE Orders under the Menu heading on the left.

iii. Clicks on Weekly EMWs and then clicks on the line with the appropriate date.

iv. Logs in the pop-up box when prompted.

v. Clicks on the tab that corresponds to the store number to view page in Excel.

vi. Prints out list by clicking on the printer icon and gives to the receiver or manager.

b. Accesses and prints out Weekly Bulletin: List of additional PO’s no included on the EMW.

i. Accesses and prints out Weekly Bulletin.

1. Goes to the intranet homepage and checks to see if there are any Weekly Bulletin announcements under the Announcements header.

2. Prints out list if needed.

C. Day By Day Procedures

Friday

Step:

Faxes/Emails Reports to Head Office.

Reviews POI Report.

Receives Purchase Orders into Computer

Transmits A/P

Procedure:

Faxes/Emails Reports to Head Office

These reports are due to the Head Office by the following Monday.

a. Faxes/Emails RDJ AllBFS; RDJ Emp.BFS; and A/P Transmittal.

Reviews POI Report

The automatically generated POI list becomes available for review.

Receives Purchase Orders (PO’s) into computer

a. Attaches packing slips to PO’s for MDS orders.BFS

i. Prints MDS Audit (received via email) and gives to the Receiver. MDS Audit designates a certain PO to be pulled and verified.

1. Receiver: Checks the quantity ordered against the amount received from the packing slip to the PO and then faxes the packing slip with corrected information to Hilo Office, attn: Layne Nakayama.

ii. Checks the Ordered and Received amounts and highlight the lines that with discrepancies between the two columns and compares that total to the difference between Total Ordered and Total Received.

b. Removes PO’s from Macpherson’s, Allstate, Herr’s, and Peterson-Arne.BFS

iii. Prints out a RRP for Herr, Macpherson, and Peterson-Arne.

1. Logs in to Eagle Browser and in the Launch field, types RRP.

2. Presses [F2] to receive and clicks on 2-Go To in the pop up screen, prompting the Receipt Posting screen. Checks for any large discrepancies at this time.

3. Presses [F2] again and clicks on 1 – Finalize in the pop up screen

4. Prints RRP by going to the Reports drop down menu and selecting option C-Receipt Posting (RRP) and then pressing F4 to print and clicking on Yes to exit.

iv. Allstate: Checks all amount received and amount ordered for each item.

c. Receives shipments into the computer:

v. Logs in to Eagle Browser and types PO in the Launch field and presses [Enter].

vi. Keys in PO number in the labeled field on the top of the page and presses [Enter].

vii. Presses the F2 key to Receive and a screen pops up:

1. Clicks on Finalize for final/all merchandise received and then [F4] to print.

2. Clicks on All to adjust a received order:

a. Adjusts information by entering the SKU and the amount Received in the bottom fields when the Purchase Order Grid appears.

b. Goes to Reports drop down menu and select option C-Receipt Posting (RRP) and then presses [F4] to print. Clicks on Yes to exit.

c. Receives the next order by typing in PO in Launch field.

d. Clears the Purchase Order Grid by simultaneously pressing [ALT] + [F4] to clear information and re-types in PO in Launch field.

3. Clicks on Only to clear all amounts received then keys in SKU’s and Amount Received in the appropriate fields for each item.

viii. Attaches printed copy from the fully received order to PO and verifies that the totals match the PO Log.

d. Prints out Received Receipt (RRP).

ix. Types in MSP in the Launch field in Eagle browser which will prompt a new screen.

x. Keys in RRP in the Report field and types own name in the User field – calling up all the RRP reports under that name.

xi. Double clicks on the line to open the report that corresponds to the PO number on the received PO.

1. Puts the PO numbers in order by double clicking on the Comment heading.

xii. Clicks on F4 – Find and types in End of to find the last page of the report to print.

1. Ensures that the PO #, MRCH, and Retail totals are listed, if they are not, also prints the second to the page.

2. Adds 1 to each of the page numbers on the PO when selecting the range of pages to print because the first page of the PO is not included in that page count.

xiii. Prints and attaches RRP to the back of the correct PO and Invoice.

xiv. Signs off Eagle by pressing [F8].2

e. Stamps the PO packet.

xv. Writes either MDS or the appropriate purchase code in the CHG. TO blank.

1. Lists MRCH total above stamp and Retail total below stamp for non Manual PO’s.

2. Lists Retail total above stamp and MRCH total below stamp for Manual PO’s. Also writes the Invoice date and Invoice Number on the front page

a. Includes the code and subtotals next to $MRCH if there are numerous codes for the PO.

[pic]

f. Fills in Receiving Log:1 & 2

xvi. Writes a √ (check) when freight received next to the appropriate PO.

xvii. Fills in invoice number and A/P date.

1. Writes MDS instead of AP date for MDS orders.

Transmits A/P

The A/P is due to Head Office by Monday morning of each week and does not include MDS and CPOP entries.

a. Accesses the A/P Transmittal:

i. Opens BFS APS-V2 and then presses any key to prompt the login screen.

ii. Logs in by entering store number and password, pressing [Enter] to move to the next field.

iii. Selects A-Accts Payable and presses [Enter] and then A-Transmittal Entry and presses [Enter] again.

iv. Fills in Division Code and Week End Date.

b. Sample of the AP Transmittal Screen:

[pic]

c. Enters information for Non Manual PO’s:

i. Enters the following information from the PO’s/Invoices into the screen:

1. Vendor name.

a. Presses the [F2] key and types in vendor name and then [Enter] when the vendor is found in the drop down list.

2. Invoice amount from received PO under MRCH cost – the amount listed above the stamp.

3. PO number and Alternate PO number, separating them with a ‘/’.

ii. Presses [Enter] when under the Ln heading and continues to press [Enter] to bypass fields until the cursor is under the Acct heading.

iii. Types 0 (zero) and then the purchase code under the Acct heading.

1. Finds Purchase Code by going to Eagle Browser and clicking on Purchasing and Reporting. Then selects Go to. . . and selects 4-View item purchase history. Presses [F5] to search under the PO number. Chooses the most current date and scrolls right until the Reference Number column heading.

a. 304 - Staple Merchandise

b. 305 – Promotional

c. 307 – Discount

i. Should always be a negative amount and has no retail amount

d. 309 – Freight Charges

ii. Has no retail amount

e. 500 – Consignment, Craft Club Payout, and Craft Teachers

2. Keys in 00 (two zeros) under the Sub heading.

iv. Enters the invoice amount (less expenses such as freight) for the Distribution Amount.

v. Enters the retail amount from the received PO sheet in the Retail field.

vi. Enters the Tax Code with the appropriate code according to vendor and then [Enter].

1. 0 - All local vendors & local store use

2. 1 - Mainland Vendor

3. 2 - Mainland Store Use

vii. Posts another entry by pressing [ESC] and then [Enter].

d. Enters information for Manual PO’s:

i. Enters the following information from the PO’s/Invoices:

1. Invoice Number

2. Invoice Date

3. Invoice Amount – the amount below the stamp

4. In the PO field type X

ii. Presses [Enter] under the Ln heading and continues to press [Enter] to bypass fields until the cursor is under the Acct heading. Under the Acct. heading, enters 0 and then the purchase code. Under Sub enters 00.

1. Lists purchase codes individually if there is more than one purchase code, with only codes 304 and 305 having retail amounts.

2. Enters another purchase code by pressing [Enter] to bypass through Vendor Nbr. to the Acct. heading and enters in the appropriate code and relevant information.

3. Distribution Amount will be the subtotal listed for the respective code.

iii. Enters the retail amount from the received PO sheet in the Retail field.

iv. Enters in the Tax Code with the appropriate code according to vendor and then presses [Enter].

v. Posts another entry by pressing [ESC] and then [Enter] to enter in another PO.

e. Enters information for Purchase Code 500 – entries with Sub codes (not 00):

i. Craft Teachers (500-03)

1. Vendor Name: Teacher’s Name

2. Invoice Number: Class Title + Date

f. Example: Felting0607 for a Felting Class on June 7.

3. Invoice Date: Class Date

g. Example: 060707 for a class on June 7, 2007.

4. Invoice Amount: Amount Due (From the Craft Class Sign-up Sheet)

5. In the PO field, enters X

6. Sub: 03

ii. Consignment (500-06)

1. Vendor Name: Person’s Name

2. Invoice Number: Division Code + Commodity Code + Weekend Date

h. Example: 02ML062107 - ML is the commodity code for consignment.

3. PO: X

4. Sub: 06

iii. Craft Club Payout (500-08)

1. Vendor: Ben Franklin Craft Club

2. Invoice Number: Store Number + Weekend Date

i. Example: 5614062207 for the Market City Store on June 22, 2007.

3. PO: X

4. Sub: 08

f. Presses [ESC] until menu screen re-appears and selects E-Recalc Batch Total when completed.

i. Presses [ESC] again and then selects B-Transmittal and enters store code and weekend date.

ii. Selects the correct printer after the prompt “Where do you want to print?” and then presses [P] to print.

iii. Presses [Y] to print the condensed version and verify before transmitting to Head Office when prompted.

1. Verifies information by checking PO’s/Invoices against the printed out AP Transmittal.

2. Checks that the Gross Margin is between 50%-60%.

3. Verifies that if PO = X, then it should have an invoice number.

4. Verifies Vendor Names and that PO numbers begin with ‘3’ and are 5 digits.

5. Verifies there are no duplicate entries and the purchase codes are correct and have the correct corresponding values (i.e. 307’s are negative values and 309s do not have a retail value).

iv. Exports file by pressing [F2] and then selects C-Export and fills in required fields.

v. Emails exported file to APTrans@ under the subject AP Transmittal.

g. Writes the date entered in the Folio stamp blank on the PO stamp after entering the information for the AP Transmittal.

h. Correcting errors/Editing:

i. Prints out the A/P Transmittal to check for potential errors.

ii. Uses the appropriate reference number listed on the print out to go back to edit. Note: If the reference number is not used the information is re-entered, a new entry will be created.

iii. Saves changes by bypassing through all the fields (through Tax Code) and presses [Esc].

i. Posts the AP Manually when the vendor on the PO does not appear in the system.

i. Fills in fields on the paper copy of the A/P.

ii. Attaches completed form to a copy of the PO and sends it to the Head Office so the vendor can be put in the system.

j. Ensures that AP Transmittal is reviewed approved by the manager.1

k. Faxes or emails the A/P as an attachment to the Head Office.

l. AP3: Log in non-inventory items.

D. Other Daily Procedures

Step:

Creates a Purchase Orders.

Reconciles Reimbursements - Cash Voucher.

Fills Open-to-Buy Log.

Creates and Receives Transfers.

Retrieves Negatives List (not automatically generated).

Files Merchandise and Price Discrepancies.

Prints Bin Tags.

Accesses RDS by Cashier or Terminal.

Procedure:

Creates a Purchase Orders (PO’s)

Creates a PO if one does not exist for a shipment.

a. Makes a note of the Vendor Number, Reference Number, and SKU on the invoice.

i. Obtains the retail amount by taking the sum of retail prices (less store use items).

ii. Frame Shop invoices do not have SKU’s.

b. Creates the PO:

i. Logs in to Eagle Browser and clicks on Purchasing and Receiving.

ii. Presses [F4], prompting the Create PO menu.

iii. Clicks on 1-Normal and a pop-up screen appears. Keys in buyer’s initials in the Create Normal PO menu and then clicks on OK to prompt the Post Screen.

[pic]

iv. Presses [F11] verify that the Reference Number and Alternate PO fields are filled.

1. Keys in the Invoice Number for the Alt. PO field and Invoice Type in Reference Number field.

v. Changes any of the information by pressing [F5].

vi. Presses [F11] to go back to the Post Screen.

vii. Types in the SKU and Qty in the appropriate fields and then presses [Enter].

1. Enters in the retail amount for the Frame Shop because it does not have a SKU.

c. Prints by clicking on the Reports drop down menu and selecting A-Print (RPO) when drop down options appears.

[pic]

i. Clicks on F4-Run to print.

ii. Goes back to the Post Screen by closing the pop up screen.

iii. Repeats process by pressing [F4] to create a PO.

iv. Signs off Eagle by pressing [F8] when completed.2

Reconciles Reimbursements – Cash Vouchers

a. Makes a copy of the receipt and attaches to filled out form.

i. Paid to field: Company that the money was spent at.

b. Takes form to cashier and cashier performs POS procedure

ii. Cashier: Logs in to POS and lowers to menu and selects 8 –Enter Paid Out. Selects 9, miscellaneous as the category and then keys in the amount on the voucher. Transaction is then completed and all paperwork will stay with the cashier.

Fills Open-to-Buy Log (OTB Log)

Purchases that should be included on the OTB are manual and vendor placed PO’s directly by the store system. For ACE Hardware stores, that includes warehouse orders such as ACENET stock reserve and other orders placed directly by the store to the ACE ordering system

a. Goes to the intranet homepage and clicks on Open-to-Buy under the Links heading.

b. Clicks on the PO Log for the store and correct purchasing week.

c. Logs in when prompted and opens the tab for the correct week for the correct store at the bottom of the screen.

[pic]

d. Fills in all local vendor PO information.

i. Enters a line of purchase.

1. Accesses Acct Code section of the worksheet via a pull-down menu. Uses the codes to automatically subtotal all code amounts that are then updated/reported to the store’s OTB Report.

2. Keys in Date of Purchase; Vendor; Cost (of Purchase); Retail (if applicable); and any other applicable column.

ii. Variance column may change color depending on the % amount difference from budget. This is a visual alert for future orders.

[pic]

e. Saves information by clicking on the disk icon on the top menu bar.

Creates and Receives Transfers

Creating and receiving transfers for merchandise between stores.

a. Creates a transfer.

i. Logs in to POS and presses [F11] to put cursor in Customer field and enters the destination store’s number and presses [Enter] in the Customer Number field.

ii. Presses the [F2] key to start the transfer and then selects option 7-Interstore Transfer and then press [Enter].

3. Making an Adjustment: Clicks on 9-Creating Transfer Adjustment and then [Enter] when the menu pops up. Enters the SKU and OTY in the appropriate fields. Adds a comment by pressing [F3].

iii. Makes sure the settings in the Transfer Information screen are correct and press OK.

iv. Enters the items being transferred by SKU and the quantity requested for the transfer in the POS screen that appeared after clicking on OK.

v. Presses the [+] key to bring up Transfer Status menu and then selects R-Request from the Transfer Status dropdown menu.

[pic]

vi. Selects Print (3 copies are automatically printed) and then OK.

4. 3 copies: 2 to go to the destination store and 1 for store copy.

b. Receives a Transfer:

i. Logs in to POS and then presses [F11] to put the cursor in the Customer field.

ii. Presses [.] (period) before typing in the transfer number in Customer field

iii. Presses [Enter] twice.

iv. Double clicks on the item and adjust as necessary on the bottom of the screen if any adjustments are necessary.

v. Pressing [+] will bring up Transfer Status popup when all the information is correct.

vi. Changes R (request mode) to C (completed) by selecting C in the drop box and clicking on OK.

vii. Clicks on the top dropdown menu and holds the cursor over Reports until the drop down box appears after the Transfer Status pop-up disappears.

viii. Clicks on A – RRO prompting the PO Format Report and presses [F4] to print.

ix. Click on Yes when the pop up says “You are not in the ‘From’ store. Do you want to ship anyway?” – And the document will print.

x. Attaches the print out to the transfer.

xi. Shipment errors: Faxes the transfer slip with the correct information to the distributing store.

Retrieves Negatives List/ Z New Report

Accessing the report when the list is not automatically generated can help maintain the stores perpetual inventory count.

a. Accesses Negatives (or Z New Report):

i. Logs in to Eagle Browser and types in RIS in the Launch field.

ii. Clicks on Open in the top menu, prompting a new screen.

iii. Selects the Negatives (or Z New Report) and clicks Open.

iv. Prints report by selecting F4-Run in the top menu.

v. Signs off Eagle by pressing [F8].2

Files Merchandise and Price Discrepancies

Files a Merchandise and Price Discrepancy Form for items that scan at the wrong item, Numerous UPC or SKU’s for the same item, Pre-priced items that are incorrectly priced, etc.

a. Accesses form by finding the template on the store’s computer.

b. Fills out Excel template and makes sure to include the following information:

i. Reason code; Vendor; SKU; MFG number/Item number; UPC; Item description

c. Verifies the numbers typed into the Filing Discrepancy Form.

d. Saves to computer.

e. Sends report in to Hilo Office.

Prints Bin Tags

a. Logs in to Eagle Browser and from the main menu, clicks on the Label Design & Printing Menu and then clicks on Print Inventory Labels.

v. If there are any SKU’s in the viewer: Presses [Ctrl] + [A] simultaneously to select all of the SKU’s and then deletes them by pressing [F10].

b. Presses [F4] to open the entry screen and enters SKU and then presses [Tab].

c. Enters the quantity of labels needed and then presses [Enter].

d. Clicks once on All/None to check mark all the labels entered.

e. Makes sure the correct label sheet is in the printer.

f. Clicks on the printer icon and clicks on the Store Name Bin Labels and then [Enter].

g. Selects the column and row of where to start using the mouse to select the field and then presses [Enter].

h. Clicks on Yes when the confirmation appears asking to delete records.

i. Sample bin tag: [pic]

Accesses RDS by Cashier or Terminal

Provides the ability to view sales by Cashier/Terminal.

a. Logs in to Eagle Browser and keys in RDS into the Launch bar on the screen.

b. Makes sure that A is selected in the Print to: field of the RDS window to send report to both the spooler and the printer.

[pic]

c. Clicks on the Options tab on the left. Nothing should be selected.

d. Clicks on the From/To tab on the left and ensures that the store number is correct.

e. Chooses preferred print sequence (C -Clerk or by T- Terminal) and selects the appropriate terminal number or clerk ID and date.

[pic]

f. Prints by clicking on F4 Run from the launch menu at the top of the screen and then clicks on OK to continue after a message appears verifying the print job.

g. Signs off of Eagle Browser by pressing [F8].2

E. Monthly Procedures

Step:

Completes Interdivision Transfer Report.

Fills in Manual Markdowns Worksheet.

Procedure:

Completes Interdivision Transfer Report (IDT)

The open period for transfers is between the 26th and 25th of a month. For example, a month would be from January 25th to February 26th and incorporates all transfers sent and received between the stores during this time.

a. Matches all items requested and received through store’s copy of the invoice and makes sure all items have been received as C-Complete in POS.

b. Generates a lists of items transferred to a store to be sent to the destination store.

i. Logs in to Eagle Browser and keys in POS in the Launch bar.

ii. Enters in the store number of the store that requested the transfer in the Customer field.

iii. Presses [F11] and then [F2] to start transaction, which prompts a pop-up screen.

iv. Selects 7-Intertransfer in the pop-up screen.

v. Presses [F9] to prompt the viewer to see all of the transfers sent to that store and organizes the list by dates.

vi. Exports to Excel by clicking on the Excel icon at the bottom of the vertical scroll bar.

[pic]

vii. Signs off Eagle by pressing [F8].2

viii. Deletes the dates and corresponding information of the transfers that do not correspond with the 26-25 deadline as well as blank columns in the Excel document.

1. Important Headers: Date; Store; Type; Doc #; XfrStatus; Short IS; Total (Retail); Total At Cost

ix. Faxes or emails the list to the store and repeats the process for each store a transfer was requested from.

c. Fills in IDT Report Excel Worksheet for all incoming and outgoing transfers.

i. Finds the IDT Report Worksheet on the store computer and fills out the two layered form with the appropriate information.

1. Fills in the incoming transfer information on top with the lists generated and received via email/fax by the other stores that fulfilled the transfer request.

2. Fills in the outgoing transfer information on the bottom section with the list generated for the other stores that requested the transfer.

d. Emails completed report to the Head Office within 3 days after the end of the transfer period.

Fills in Manual Markdowns Worksheet

The worksheet provides the Head Office with markdowns taken manually in the store that can not be captured on Point of Sale.

a. Fills in the Damaged, Special Promotions, Manual Markdown, Total Markdowns, and Store Use fields with information from the RDJ, any coupons or Gift Certificates received from other stores, and any receipts from store use items rung up at the register.

b. Emails completed report to the Head Office at the end of the month with the IDT Report.

F. Reference List

|Name |Alternate Name |Definition/Description |

|ACE Rewards |- |ACE Hardware customer rewards program |

|Commodity Code |- |Code assigned to differentiate store departments. Example: 14 – |

| | |Paint and Paint Sundries |

|Craft Club |- |Ben Franklin Crafts customer rewards program. |

|Division Code |- |1 or 2 digit number used to identify stores for A/P purposes. |

| | |Example: 20 = Lahaina ACE |

|Drop Shipment |- |Orders made for merchandise directly from vendor and the bill is |

| | |sent to ACE Hardware Corporation |

|Eagle Number |- |Single number or letter used to identify stores for Eagle |

| | |Browser. Example: P = Pukalani Ace |

|Hotsheets |- |Report that designates price changes for merchandise. |

|Location Codes |- |Codes given to an item based on its placement on the sales floor |

| | |based on Aisle + Side of aisle + Section of aisle. Example: 12B5 |

|Negatives |- |Items with a negative QOH |

|POI Report |- |A list of all merchandise open status - in receipt mode that |

| | |should not be |

|Purchase Code |- |Code assigned to differentiate purchase types for A/P. Example: |

| | |304 - Staple Merchandise |

|Reference Number |- |Type of purchase + Purchase expected to be sold/arrive + year of |

| | |purchase to be sold/arrive |

|Spooled Reports |- |Reports automatically generated for the stores. |

|Store Number |- |Franchise number assigned to each store. |

|Zero Counts |- |Items with a QOH of zero |

|- |CPOP |Merchandise that is received for all stores and then divided up |

| | |at the Mapunapuna store for all other stores the stores. |

|Name |Alternate Name |Definition/Description |

|Display Cash Drawer |DCD |Live report via POS of what is being run through the register. |

|Daily Cashier Report |DCR |Excel Worksheet that displays information about each |

| | |cashier/register and the day’s sales information. No longer used.|

|Daily Sales Report |DSR |Intranet form that needs to be filled out by noon each day. |

|Eagle Browser |Eagle |Point of Sale system |

|Electronic Merchandise Worksheet |EMW |List of PO's and the amounts of each item that will be ordered. |

|H20 Logistics |H20 |Freight forwarder that collects and splits shipments. |

|Interdivision Transfer Report |IDT |Monthly report that lists the costs and retails for all |

| | |merchandise sent and received from store-to-store transfers |

|Inventory Maintenance |IMU |Eagle: All inventory information stored here and accessible by |

| | |the tabs. Quick access buttons are located at the top of the |

| | |screen. |

|Merchandise Distribution System |MDS |Merchandise that vendors send 1 invoice for and is split up by |

| | |H20 Logistics. Merchandise is paid for by the Head Office. |

|Purchase & Receiving |MPO |Eagle: Opens Purchasing & Receiving |

|Spooler Maintenance |MSP |Eagle: Where the spooled reports are maintained. |

|Open-to-Buy |OTB |Log to help guide Open-to-Buy budgeting. |

|Protobase Settlement |PB Settlement |Report of credit card charges reconciled with the charge card |

| | |companies |

|Physical Inventory Posting |PIP |Eagle: Only way to change QOH information besides through POS and|

| | |receiving. |

|Purchase Order |PO |Authorization for a vendor to ship merchandise. |

|Point of Sale |POS |Transaction portion of the sale accessed via Eagle. |

| |Alternate Name |Definition/Description |

|Name | | |

|Quantity on Hand |QOH |Amount of an item available in the store. |

|Quantity on Hand |QOH |Merchandise available in the store. |

|Quick Physical Inventory Posting |QPIP |Quick way to enter SKU and physical count information with |

| | |limited PIP options. [F3]. |

|Check Register Report |RCK |Report of all Check and Bank Card transaction taken at POS. Bank |

| | |cards are separated by type. |

|Daily Inventory Report |RDI |Reports of net sales per department. |

|AR Daily Journal Report |RDJ |Spooled Report: List of house charges (A/R and Non A/R charges) |

|Report of Daily Sales |RDS |Spooled Report: Daily sales information of all POS transactions |

| | |except A/R transactions. The RDS can be run by terminal or |

| | |cashier. |

|Price Exception Report |RPE |Spooled Report: Report indicating all manual overrides. For ACE, |

| | |also includes defective return merchandise. |

|Physical Inventory Reporting |RPI |Function of PIP that allows the updating of counts. |

|Reprint Purchase Order |RPO |Eagle: Reprints PO’s. |

|Consolidated Purchase Order |RRP |Eagle: Consolidated PO's are created by combining multiple PO's |

| | |into one for purchasing purposes. |

|Suggested Orders |RSO |Suggested orders are generated using the Location codes as its |

| | |parameters. |

|Sierra Pacific Crafts |SPC |Buying group. |

|The Mountain Idea |TMI |Wholesale division. |

|Z New Report |Znew |Report listing items without location codes. |

-----------------------

DATE REC’D _____________ By _______

EXT. CH’D __________________________

O.K. PAY ___________________________

CHG. TO ___________FOLIO__________

PAID BY CHECK ____________________

DATE REC’D _____________ By _______

EXT. CH’D __________________________

O.K. PAY ___________________________

CHG. TO ____________FOLIO__________

PAID BY CHECK ____________________

1. Non Manual PO

2. Manual PO

$ Mrch/ $ Cost

$Retail

$ Mrch

304 $00.00

309 $00.00

$Retail

Invoice Date Reference List:

Stamp Sample:

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