Checklist - Retirement



Retirement Ceremony for: ____________________

DATE:_________________ TIME: _________ LOCATION: ___________________________

PROJECT OFFICER: ______________________________________ ORG: _________________

DUTY PHONE: _____________ CELL: _________________ E-MAIL: ______________________

Retirement Ceremony information AFI 36-3203

Decoration Ceremony information AFI 36-2803

|CCP |PO |TASK |REMARKS/INFO |DONE |

| | |Presiding Officer | | |

| | |Honoree asks Presiding Officer to | | |

| | |officiate | | |

| | |Back-up Presider | | |

| | |Additional Info | | |

| | |Narrator | | |

| | |Back-up Narrator | | |

| | | | | |

| | |Invocation | | |

| | |Back-up for Invocation | | |

| | |Ceremony Site | | |

| | |Location POC/Phone | | |

| | |Reserved | | |

| | |Cost | | |

| | |Sprinkler turn off (outdoors) | | |

| | |Foul weather plan | | |

| | |Map | | |

| | | | | |

| | |Coord Tables/Chairs |302nd Airlift Wing, PAFB | |

| | |(if outdoors) |556-7393 | |

| | | | | |

| | |Uniform | | |

| | |Service Dress | | |

| | |Other | | |

| | |Escorts | | |

| | |How many | | |

| | |Escort Training | | |

| | |Uniform | | |

| | |Assignment | | |

| | | | | |

| | |Supporting Events | | |

| | |Dinner/Golf/Other | | |

| | |LOCATION | | |

| | |Date | | |

| | |Time | | |

| | |Formal/Informal | | |

| | |MC/Narrator | | |

| | |Invocation | | |

| | |Map | | |

| | |Room Layout | | |

| | |Seating | | |

| | |Food/Drinks | | |

| | | | | |

| | | | | |

| | |Parking/Escorts | | |

| | |Music | | |

| | |Slide Show | | |

| | |Presentos | | |

| | |Script | | |

| | |Additional Info | | |

| | |Reception(s) | | |

| | |Pre-Reception | | |

| | |LOCATION | | |

| | |Date | | |

| | |Time | | |

| | |Map | | |

| | |Room Layout/Seating | | |

| | |Food/Drinks | | |

| | | | | |

| | |Additional Info | | |

| | |Post Reception | | |

| | |LOCATION: | | |

| | |Date: | | |

| | |Time: | | |

| | |Map: | | |

| | |Room Layout/Seating: | | |

| | |Music | | |

| | |Slide Show/Video | | |

| | |Food/Drinks: | | |

| | | | | |

| | |Receiving Line | | |

| | |Additional Info | | |

| | | | | |

| | |Transportation | | |

| | | | | |

| | |Security | | |

| | |Passes/Badges Needed | | |

| | |Last 6 of SSN Needed | | |

| | |List of non-DOD attendees to SFS | | |

| | |Invitations | | |

| | |Special Notes on Invitees | | |

| | | | | |

| | | | | |

| | | | | |

| | | | | |

| | |Stationery/Note Card | | |

| | |Inserts | | |

| | |Personal Invite List | | |

| | |Labels | | |

| | |Mail Out Date | | |

| | |RSVP Date | | |

| | |RSVP POC | | |

| | |Seating | | |

| | |Family | | |

| | |Precedence (GO) | | |

| | |Smart Cards | | |

| | |Seat Tags | | |

| | |Attending DVs/Family | | |

| | | | | |

| | | | | |

| | |Highest Rank | | |

| | |Participating | | |

| | |Requires STAR Flag(s) | | |

| | |DV Request | | |

| | |Lodging | | |

| | |UDI/Driver | | |

| | |Flight Info | | |

| | |Escorts | | |

| | |Awards/Certificates |Proffer Board | |

| | |Awards | | |

| | |Proffer Board | | |

| | |Certificates/Letters | | |

| | | |Member | |

| | | |Spouse | |

| | |Presentos | | |

| | |Shadow Box | | |

| | |Flowers | | |

| | |Other | | |

| | |Photo/Video | | |

| | |JNIC (Carol Floyd), 7-8916 | | |

| | |PAFB, 6-6359 or 6-4154 | | |

| | |Dinner | | |

| | |Ceremony | | |

| | |Reception | | |

| | |Other | | |

| | |Audio Visual Support | | |

| | | | | |

| | |Comm | | |

| | |JNIC, 7-9400 | | |

| | |PAFB, 6-4043 | | |

| | |Podium | | |

| | |Microphone | | |

| | |Wireless Mike | | |

| | |Other Equipment | | |

| | | | | |

| | |Rehearsals |1st 2nd | |

| | | |Full | |

| | |Participants | | |

| | |Location | | |

| | |Date/Time | | |

| | | | | |

| | |Honor Guard (6-3654) | | |

| | |Detail Size Needed | | |

| | |Flag folding ceremony | | |

| | |Flags Available | | |

| | |Flags | | |

| | |Who to provide? | | |

| | |US | | |

| | |AF | | |

| | |AFSPC | | |

| | |SWC | | |

| | |GO | | |

| | |POW | | |

| | |Other | | |

| | |Funding | | |

| | |Script | | |

| | |Review of Draft | | |

| | |Introductions | | |

| | |Sequence of Events | | |

| | |Turn off Cell Phones | | |

| | |Songs | | |

| | |Music/Singer | | |

| | |Band of Rockies | | |

| | |Schriever Choir | | |

| | |National Anthem | | |

| | |AF Song | | |

| | |AF Hymn | | |

| | |Other | | |

| | |Program | | |

| | |Bios | | |

| | |Songs | | |

| | | | | |

| | |Pictures | | |

| | |Quantity Needed | | |

| | |Paper Color | | |

| | |Other Inclusions | | |

| | |Special Instructions | | |

| | |Additional Details | | |

| | |Marquee | | |

| | |Parking Plan | | |

| | |AF Spouse Pin | | |

| | | | | |

| | | | | |

| | | | | |

Special Items

1. Arrangements made to acquire US Flag flown over Capitol through the closest Congressional member’s office. (Orderly Room, 7-9540)

2. Request a letter/card from the President. Contact Orderly Room at least 45 days prior to retirement date. (Orderly Room, 7-9540 or 7-9576)

3. Arrangements made for Decoration Ceremony (as appropriate).

4. Retirement Certificate (Orderly Room, 7-9540 or 7-9576)

5. Retirement Letter from SWC/CC, AFSPC/CC (Cindy 7-9565)

6. Retirement Pin (Orderly Room, 7-9540 or 7-9576)

7. AF Spouse Pin (ORDER on Internet 8 wks early at NO CHARGE:

8. AF Parent Pin (ORDER on Internet 8 wks early at NO CHARGE:

Sequence of Events:

Retiring member, spouse, and family meet with presiding officer.

Spouse and family escorted into position.

Presiding officer and retiring member proceed to ceremony location.

Narrator announces the presiding officer.

Fanfare played (as appropriate).

Individuals take position on stage, retiring member to Presiding officer’s left.

“Ruffles and Flourishes” played (as appropriate).

National Anthem played

Invocation is said, if desired

Presiding officer makes comments pertaining to retiree’s career, family, etc.

Decoration Ceremony (as appropriate)

Presiding officer directs that the retirement order be read.

Narrator reads retirement order.

Retirement Certificate presented to retiring member; photo taken.

Personal Color presented, if appropriate, and desired by retiree

Other gifts/shadow box presented

Presiding officer or narrator asks retiring member’s spouse to come forward.

Retiree Pin presented to Retiree

Presiding officer presents Certificate of Appreciation to spouse; photo taken.

Retiring member may present spouse with flowers; photo taken.

Retiring member makes comments.

Flag Folding Ceremony, if Retiree requests

Closing Remarks

Reception, if desired.

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