Sleep with the Sharks PJ Party with the Penguins Toolkit

Sleep with the Sharks &

PJ Party with the Penguins Toolkit

Sleep with the Sharks & PJ PPaertnygwuiinths the

Ripley's Aquarium of the Smokies: 88 River Road

Gatlinburg, TN 37738

SWS:

Monday-Thursday night:

$68.00(including tax)

Friday-Sunday night: PJP: Any night of the week:

$68.45(+tax) $77.35 (+tax)

Minimum age to participate in programs: 5 yrs old.

Includes Pizza snack, continental style breakfast, nightly activity, creature feature and much more! Program begins @8pm and ends at 8:45am the next day.

1 FREE chaperone for every ten paid children *All prices are subject to change.*

Sample Schedule

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8:00-8:15pm Arrival, store gear in

classroom/ bathroom break

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8:15-8:45pm Meet in classroom for

introductions, rules and warm up game

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8:45-9:15pm Dive Show at Stingray Bay

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9:15-10:15pm Pizza snack

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10:15-10:45pm Late Night Activity

(based on grade level)

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10:45-11:45pm Scavenger Hunt,

Chaperones must remain with children

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11:45-12:00pm Scavenger Hunt

Answers/Overnight Rules

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12:00-12:30am Set camp up in tunnel or

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Penguin exhibit, get ready for bed

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12:30am Lights out!

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7:00am Rise and Shine

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7:00-7:45am Get ready for the day,

store gear

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7:45-8:15am Breakfast

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8:15-8:45am Creature Feature/Tank Talk

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8:45-9:00am Certificate distribution,

wrap up and goodbye!

Guide Books $2.18 Purchase a guide book for each group leader or for each student to get the most out of your aquarium

visit! Interesting facts on each exhibit and fun activities make this a must for your field trip!

SWS & PJ PARTY ? HELPFUL HINTS

TEACHER/FIELD TRIP COORDINATOR

PLEASE TAKE A FEW MINUTES TO REVIEW THIS INFORMATION AS YOU WILL BE RESPONSIBLE AND

HELD ACCOUNTABLE FOR IT.

Confirmation

It is your responsibility to verify that all of the information on your confirmation is correct. If you have any changes, please notify us 1 week in advance of trip date. We realize the number of students and chaperones are estimates and may change; as a result please note that the number of complimentary chaperones may change. Also, please note that final numbers are due 1 week prior to your field trip date. Please keep a copy of your confirmation for your records and bring it with you on the day of your field trip for check in.

Payment & Refund Policy

Payment: All money should be collected by the teacher/field trip coordinator prior to arrival. Only one payment will be accepted on the date of your visit. We accept company checks, cash and credit cards (please note: we do not accept purchase orders). If your group is visiting multiple Ripley's Attractions, you will pay for all Attractions at the Aquarium Guest Services window upon arrival. Parents are more than welcome to attend. However, all adults must be included on the field trip total. All monies must be collected and included in the school's payment.

Refund: Refunds will be sent back to the address on the reservation in the form of a check (or on the credit card used at time of final payment) minus the non-refundable deposit. We will only refund within five participants if the number changes upon arrival. Please allow 2-3 weeks to receive your refund. Please note that under no circumstances will we give a refund in cash.

Behavior Agreement

To ensure that your visit is as educational and fun as possible, you should review the behavior expectations with your students and chaperones. After you have reviewed, please sign the bottom of the page to indicate that you have gone over this information with the students/chaperones and you agree to enforce these rules during your visit. You will need to bring a signed copy upon arrival. If we do not receive your signed behavior

contract, you may be denied entry.

SWS & PJ PARTY ? HELPFUL HINTS

Running Late/Cancellation

Please notify the Aquarium at 865.430.8808 x2140 in the event that you will be running more than 15 minutes late. If you need to cancel your overnight all together, please notify us as soon as possible via:

Phone: 865.430.8808 ext. 2142

Email: gbeducation@

Cancellations made 30 days prior to your group's visit you will receive a full refund of any payments made in addition to the initial deposit. The $150.00 initial deposit (for groups) is non-refundable (50% non-refundable deposit for families).

Cancellations made 14 days prior to your group's visit will receive a 50% refund of any additional deposits minus the initial $150.00 non-refundable deposit.

Cancellations made less than 14 days prior to your group's visit will result in forfeit of all deposits.

Deposit

There is a $150.00 non-refundable deposit for SWS and PJP overnights excluding Family Editions, which have a 50% non-refundable deposit required at the time of booking. Thirty days prior to arrival 50% of remaining balance is due. FULL PAYMENT IS REQUIRED UPON ARRIVAL. Under no circumstances will we invoice your group, so please be prepared to pay with a school check or school credit card upon arrival (the name on the school check or credit card must match the tax exempt form you provided in order to receive tax exempt status).

Upon Arrival

Check in and final payment will take place at the Aquarium Guest Services window. To expedite the process, be sure to have the exact final number of students, teachers and adults ready for the Guest Services representative. We will only adjust numbers up or down within 5 people. Have all monies ready and remember that only one payment per confirmation will be accepted. If your group is visiting multiple Ripley's Attractions, payment should still be made at the Aquarium Guest Services window upon arrival for all locations.

SWS &PJ PARTY ? HELPFUL HINTS

Time to Tour (if adding other attractions to your visit)

Ripley's Believe It or Not Odditorium Ripley's Moving Theater

Ripley's Haunted Adventure

Ripley's Marvelous Mirror Maze Ripley's Old MacDonald mini golf Ripley's Davy Crockett mini golf Guinness World of Records Adventure

1 hour 20-25 minutes Groups enter 30 people at a time 25-30 minutes Groups enter 10-12 people at a time 15 minutes (can go through over and over) 1.5 hours for one course 1.5 hours for one course 1 hour

*All times above are approximate. Times can be tailored to meet your groups needs.*

Educational Materials

During your sleepover you will be given a scavenger hunt. However, we also offer a scavenger hunt for our Believe it or Not Odditorium if you plan on visiting the Odditorium during your visit to the area. You must request scavenger hunts in advance in order to make copies and distribute to your group, as they will not be available upon arrival.

Where is Lost and Found

Lost and Found is located at Guest Services near the entrance of the Aquarium. Lost and Found at all other Ripley's attractions is located at the

ticket booth.

Where is the exit at the Aquarium

After your Sleep with the Sharks program has concluded, you will be escorted to a side exit to shorten your walk to your vehicles. Be sure to make a final head count before boarding your bus and leaving the Aquarium.

Rules

1. Students, regardless of age, must remain with their chaperones at ALL times. 2. There is no running permitted. 3. There is no yelling or loud voices permitted. We need to respect all other guests

in the building. 4. There is no gum or outside food/drink permitted. 5. At Aquarium, students MUST be accompanied by a chaperone while in the

Cargo Hold Gift Shop. 6. Remind your students that they are representing their school or organization;

they are expected to use the same behavior while visiting our attractions as they would at school/organization.

WE'RE GLAD YOU CHOSE RIPLEY'S AQUARIUM OF THE SMOKIES AND/OR RIPLEY'S ATTRACTIONS AS YOUR EDUCATIONAL DESTINATION!

Sleep with the Sharks Information Sheet

What to Bring

Sleeping bag, something warm to sleep in, pillow and toiletry items. The Shark Lagoon Tunnel can get quite chilly at night. Please be sure you bring warm pajamas.

Plain t-shirt or pillowcase for Fish Printing or Penguin Printing activity. Printing involves fabric paint, so we suggest campers wear clothes that can get messy.

Spending money for the gift shop.

Emergency numbers for all campers, sleepover confirmation and medical release information. Please inform your Sleep With the Sharks Educator(s) of anyone in your group with a medical condition or special need. Ripley's Aquarium of the Smokies is not authorized to dispense medication of any kind to anyone in your group.

What Not to Bring

Flashlights, battery-powered/ electrical items such as CD players and hand-held video games are not permitted.

Anything of real personal value.

Outside food and drinks are not permitted.

Non-paying participants are not allowed into the program.

Chaperones/Adults

Adults attending the program must adhere to the rules set forth by the educators.

Please note: We very much appreciate the groups that return for this program year after year; however, this does not exclude any/all parents who attend from following the rules. Please respect that we have rules for a reason.

We do not allow adults to wander during the program.

Adults are not allowed to leave the building at any point during the night unless previously approved by the lead staff member.

The campers are on their own during the Scavenger Hunt but chaperones must remain with the youth campers.

These rules are put in place for your safety and the safety of our staff. We have staff here 24 hours a day working on up keeping our facility.

Please advise at least 72 hours in advance if chaperones will participate in the Fish Printing activity, otherwise activity preparations will be made for the youth campers only.

Sleepover information continued

Parking

There are 6 bus parking spots located directly behind the Aquarium. You are welcome to use these during the Sleep With the Sharks program. Please note that if you are a group of ~40 or fewer total people we do reserve the right to book a second group that evening. If this happens, each group would receive 3 parking spots only. If your group should exceed parking spot capacity the vehicles that do not fit in the designated spots will need to park in the city owned parking garage behind the aquarium. This parking garage is a pay lot that incurs a $6.00/vehicle charge. We are unable to validate parking since the City of Gatlinburg owns the lot.

All cars parked in bus parking must be moved promptly after the program ends. Buses will be permitted to stay in bus parking for up to one hour after the program ends. All cars will need to be moved before you re-enter the building.

Minimum Numbers, Payment, Tax-Exemption and Cancellations

We require a minimum of 12 children to reserve a night for Sleep With the Sharks (except for Family Editions. If your group does not bring in at least 12 children you will still be charged for the minimum upon arrival. Please understand that is minimum requirement DOES NOT include adults.

A $150 non-refundable deposit is due upon booking. From the remaining balance, a 50%deposit is due 30 days prior to the event. It is your responsibility to pay this deposit on time or you run the risk of the date being released to another group. Balance/final payment must be made upon arrival.

Tennessee Sales and Hotel Tax will be charged, unless Tennessee State or Federal 501c3 Tax Exempt Form is provided and payment is made in the same name as the exempt form (organization credit card or check only). Please note that your organization's tax exempt form must be sent prior to your arrival date. If you do not send the form in advance we will NOT remove any taxes and will not refund taxes after the fact. It is your responsibility to send the form and confirm that we have received it. Cash payments are not accepted if your group is using a tax exempt form.

Cancellations made 30 days prior to event will receive a full refund of any deposit

paid, less the $150 non-refundable payment that was made at time of booking. Cancellations made 2 weeks prior to event will receive a 50% refund. Cancellations made less than 2 weeks prior to event will not receive a refund. No exceptions.

What better way to experience the Aquarium than from in the largest exhibit? Your students will receive a 12-15 minute lesson on habitats, adaptations and

more while floating on 750,000 gallons of saltwater!

November- February only!

All Ages - $5.00 per person Reservations are required to receive the discounted school rates. The boat holds a maximum of 10 participants at a time; please check your confirmation

after booking for each groups tour times.

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