Structure and Responsibility Matrix - Auburn University

[Pages:5]Structure and Responsibility Matrix

Title Sustainability Policy Environmental Aspects

Legal and Other Requirements

Objectives and Targets Resources, Roles, Responsibility and

Areas Define sustainability policy Establish and maintain procedures to identify environmental aspects

Review, update and send aspect survey to department chairs annually

Complete aspects and impacts survey every 3 years for each process, sub-process and significance of each

Determine aspects and impacts by process and/or sub-process

Establish and maintain the procedure for identifying legal requirements

Identify legal requirements

Responsibility Sustainability Advisory Committee Environmental Management System (EMS) Coordinator / EMS Task Force EMS Task Force

AU Departments

AU Departments / EMS Task Force EMS Coordinator / RMS / EMS Task Force EHS

Make legal requirements accessible to campus and keep them up to date

Ensure legal compliance

EHS AU Departments / Assoc Director EHS

Establish and maintain objectives and targets

Define roles, responsibility and authority

EMS Coordinator / EMS Task Force EMS Task Force

Authority President Management Representatives

Management Representatives

Management Representatives

Management Representatives Management Representatives

Assoc Director EHS Assoc Director EHS

Management Representatives Management Representatives President / Management

Title Authority

Competence, Training & Awareness

Areas Communicate roles and responsibility

Provide resources to implement and control the EMS

Appoint management representatives

Identify training needs

Responsibility EMS Task Force

Management Representatives

President

AU Departments / RMS / EMS Task Force

Develop Training

AU Departments / RMS / EMS Task Force

Provide training

AU Departments / RMS

Communication

Environmental Management System Documentation Control of Documents

Ensure individuals whose work can have a significant impact to the environment are trained

Establish and maintain procedure for internal / external communication

Record decision about communicating significant aspects Maintain and update EMS manual

EMS Coordinator EMS Coordinator / EMS Task Force EMS Coordinator / RMS EMS Coordinator / EMS Task Force

Approve and communicate EMS manual

Establish and maintain procedure for controlling EMS documents

EMS Coordinator / EMS Task Force EMS Coordinator / EMS Task Force

Authority Management Representatives President

President

AU Department Chairs & Directors AU Department Chairs & Directors AU Department Chairs & Directors Management Representatives

Management Representatives

Management Representatives

Management Representatives Management Representatives Management Representatives

Title Operational Control

Emergency Preparedness and Response

Areas

Control of department specific procedures

Responsibility AU Departments

Authority

AU Department Chairs / Directors

Identify operations that are associated with identified significant environmental aspects

Establish and maintain procedures and operating criteria where their absence can lead to deviations from the policy and the objectives and targets

Establish, maintain and implement procedure for communicating relevant procedures and requirements to contractors, granting institutions and visiting researchers Identify potential emergencies

AU Departments EMS Coordinator / EMS Task Force

RMS / EMS Coordinator / EMS SubCommittee

AU Departments / Assoc Director Public Safety & Security

AU Department Chairs / Directors Management Representatives

Management Representatives

AU Department Chairs and Directors

Establish and maintain procedures in the Emergency Operations Plan Establish and maintain procedures for the contingency plans Develop emergency preparedness procedures for each identified potential emergency

AU Department of Public Safety & Security

Assoc Director EHS

Assoc Director Public Safety & Security Assoc Director EHS

EHS / Assoc Director Public Safety & Security

AU Department Chairs and Directors / Assoc Director EHS

Title

Monitoring and Measurement

Evaluation of Compliance Nonconformity, Corrective and Preventive Action

Areas

Implement procedure to test emergency preparedness

Responsibility

Assoc Director Public Safety & Security / AU Departments

Authority

AU Department Chairs and Directors / Assoc Director EHS

Establish and maintain procedures to monitor and measure key characteristics that have a significant impact on the environment

Measure and monitor key characteristics that have a significant impact on the environment

EMS Coordinator / EMS Task Force AU Departments / EMS Task Force

Management Representatives

AU Department Chairs and Directors / Management Representatives

Develop and implement calibration procedures for any instruments used to monitor and measure

AU Departments / EMS Task Force

AU Department Chairs and Directors / Management Representatives

Establish, implement and maintain procedures for periodically evaluating compliance Record and maintain periodic evaluation results

Establish and maintain procedures for handling and investigating non-conformances and taking corrective action

EMS Coordinator / EMS Task Force

EMS Coordinator EMS Coordinator / EMS Task Force

Management Representatives

Management Representatives Management Representatives

Title Control of Records Internal Audits Management Review

Areas

Investigate non-conformances and take corrective action

Establish and maintain a procedure for identifying and maintaining EMS records

Oversee internal auditing program

Review EMS to ensure continued suitability, adequacy and effectiveness

Responsibility EMS Coordinator / AU Departments EMS Coordinator / EMS Task Force

EMS Coordinator / EMS Task Force Sustainability Advisory Committee / Management Representatives

Authority President

Management Representatives

Management Representatives President

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