Structure and Responsibility Matrix - Auburn University
[Pages:5]Structure and Responsibility Matrix
Title Sustainability Policy Environmental Aspects
Legal and Other Requirements
Objectives and Targets Resources, Roles, Responsibility and
Areas Define sustainability policy Establish and maintain procedures to identify environmental aspects
Review, update and send aspect survey to department chairs annually
Complete aspects and impacts survey every 3 years for each process, sub-process and significance of each
Determine aspects and impacts by process and/or sub-process
Establish and maintain the procedure for identifying legal requirements
Identify legal requirements
Responsibility Sustainability Advisory Committee Environmental Management System (EMS) Coordinator / EMS Task Force EMS Task Force
AU Departments
AU Departments / EMS Task Force EMS Coordinator / RMS / EMS Task Force EHS
Make legal requirements accessible to campus and keep them up to date
Ensure legal compliance
EHS AU Departments / Assoc Director EHS
Establish and maintain objectives and targets
Define roles, responsibility and authority
EMS Coordinator / EMS Task Force EMS Task Force
Authority President Management Representatives
Management Representatives
Management Representatives
Management Representatives Management Representatives
Assoc Director EHS Assoc Director EHS
Management Representatives Management Representatives President / Management
Title Authority
Competence, Training & Awareness
Areas Communicate roles and responsibility
Provide resources to implement and control the EMS
Appoint management representatives
Identify training needs
Responsibility EMS Task Force
Management Representatives
President
AU Departments / RMS / EMS Task Force
Develop Training
AU Departments / RMS / EMS Task Force
Provide training
AU Departments / RMS
Communication
Environmental Management System Documentation Control of Documents
Ensure individuals whose work can have a significant impact to the environment are trained
Establish and maintain procedure for internal / external communication
Record decision about communicating significant aspects Maintain and update EMS manual
EMS Coordinator EMS Coordinator / EMS Task Force EMS Coordinator / RMS EMS Coordinator / EMS Task Force
Approve and communicate EMS manual
Establish and maintain procedure for controlling EMS documents
EMS Coordinator / EMS Task Force EMS Coordinator / EMS Task Force
Authority Management Representatives President
President
AU Department Chairs & Directors AU Department Chairs & Directors AU Department Chairs & Directors Management Representatives
Management Representatives
Management Representatives
Management Representatives Management Representatives Management Representatives
Title Operational Control
Emergency Preparedness and Response
Areas
Control of department specific procedures
Responsibility AU Departments
Authority
AU Department Chairs / Directors
Identify operations that are associated with identified significant environmental aspects
Establish and maintain procedures and operating criteria where their absence can lead to deviations from the policy and the objectives and targets
Establish, maintain and implement procedure for communicating relevant procedures and requirements to contractors, granting institutions and visiting researchers Identify potential emergencies
AU Departments EMS Coordinator / EMS Task Force
RMS / EMS Coordinator / EMS SubCommittee
AU Departments / Assoc Director Public Safety & Security
AU Department Chairs / Directors Management Representatives
Management Representatives
AU Department Chairs and Directors
Establish and maintain procedures in the Emergency Operations Plan Establish and maintain procedures for the contingency plans Develop emergency preparedness procedures for each identified potential emergency
AU Department of Public Safety & Security
Assoc Director EHS
Assoc Director Public Safety & Security Assoc Director EHS
EHS / Assoc Director Public Safety & Security
AU Department Chairs and Directors / Assoc Director EHS
Title
Monitoring and Measurement
Evaluation of Compliance Nonconformity, Corrective and Preventive Action
Areas
Implement procedure to test emergency preparedness
Responsibility
Assoc Director Public Safety & Security / AU Departments
Authority
AU Department Chairs and Directors / Assoc Director EHS
Establish and maintain procedures to monitor and measure key characteristics that have a significant impact on the environment
Measure and monitor key characteristics that have a significant impact on the environment
EMS Coordinator / EMS Task Force AU Departments / EMS Task Force
Management Representatives
AU Department Chairs and Directors / Management Representatives
Develop and implement calibration procedures for any instruments used to monitor and measure
AU Departments / EMS Task Force
AU Department Chairs and Directors / Management Representatives
Establish, implement and maintain procedures for periodically evaluating compliance Record and maintain periodic evaluation results
Establish and maintain procedures for handling and investigating non-conformances and taking corrective action
EMS Coordinator / EMS Task Force
EMS Coordinator EMS Coordinator / EMS Task Force
Management Representatives
Management Representatives Management Representatives
Title Control of Records Internal Audits Management Review
Areas
Investigate non-conformances and take corrective action
Establish and maintain a procedure for identifying and maintaining EMS records
Oversee internal auditing program
Review EMS to ensure continued suitability, adequacy and effectiveness
Responsibility EMS Coordinator / AU Departments EMS Coordinator / EMS Task Force
EMS Coordinator / EMS Task Force Sustainability Advisory Committee / Management Representatives
Authority President
Management Representatives
Management Representatives President
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