IMAGES: Find, Edit, Insert.

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Finding and Editing Images for use in Word 2010

IMAGES: Find, Edit, Insert.

It's almost that easy!

Used effectively, images can add aesthetic appeal as well as provide visual rhetoric in your document. But finding the best image to serve this purpose isn't always easy, and once you do find a suitable image, sometime it needs a few touch-ups before it will fit well into your document. In this session, you will discover sources for stock images, as well as free & easy tools to make simple edits to prep your image before adding it to your Word Document.

Important Considerations

Copyright

Always consider copyright! Whenever possible, use royalty-free images. Some sites have both free and purchasable images ? make sure you know which you are downloading! Even with free stock photos, many sites ask that you attribute the source. Some allow you to edit the image, some allow full use, some limited (like free for education or non-profit, but not for commercial use). It can be confusing to know if you've got a green light to use the image without attributing it; if in doubt, cite your source. Adding a caption to your image is a great way to attribute the source.

How do I add a caption in Word? (p. 9)

Google Images

DO NOT just go to Google Images and start downloading images and putting them in your documents. This is stealing. You need to use free images or get permission to use the image. It is okay to use an image that is not royalty-free as long as you obtain permission and cite the source. However, Google Images has an Advanced Image Search function which allows you to filter searches by Usage Rights.

How do I do an Advanced Google Image Search with the "free to use" filter? (p. 10)

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Alternative Text

Remember to add ALT Text to your images. The ALT Text is meant to provide substitute text for use when an image is not displaying properly and for use by screen readers. This is important for documents that will be shared digitally ? whether through email or posted online.

The composition of your ATL Text provides a suitable textual alternative to the image, not just a description of the image. (Wikipedia gives a full description of what ALT Text is meant to do and why.) ALT Text is of vital importance for anyone using a screen reader or assistive technology ? it is imperative that we all remember to add ALT Text when we add an image.

How do I add ALT text in Word? (p. 8)

Screen Captures Software

Sometimes you just need to capture a bit of an image that is on your screen, especially when creating directions or illustrating a concept or task. After capturing a shot from your screen, most screen capture tools will allow you to make annotations (like with the images used in this document). These tools can help you capture part of your screen:

Snipping Tool Windows 7's screen capture option, Snipping Tool, can create a screen shot of all or just a small portion of your screen. Then you can annotate, copy & paste, or email it.

How do I use the Snipping Tool? (p. 11)

Jing Jing is FREE, but requires a download. It allows for immediate annotating of the image.

SnagIt SnagIt is even more robust than Jing, but comes with a fee. If you do a lot of screen captures with annotations, it may be worth the price. (Free trials are available for 30 days.)

Microsoft Word ? Screen Shot option Word also has a built-in screen capture tool.

How do I use Screen Capture from within Word? (p. 5)

Many other free options exist. Visit Gizmo's Freeware for reviews.

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Stock Image Sites

Stock.XCHNG o Free stock photos o Does not require sign-in or membership o Check the License and/or Usage Options for the image to know if you need to cite your source.

Microsoft Office Images o Free clip art, photos, and animations

FreeRange Stock o Free stock photos and textures o Requires a membership (free) and sign-in to use o Allows the image to be edited (crop, resize, manipulate) from within the site, prior to download, if you have a pixlr account (requires you to sign up and create pixlr password) o Per the site's Terms of Use, their photos can be used uncredited (without citation)

Google Images ? Advanced Search o Make sure to filter the Usage Rights by one of the "free to use" options.

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Online Image Editing

Often times an image needs to be resized and cropped before being added to a document. If you are practiced at using Photoshop, then by all means, use it! For those of us with a novice skill level in Photoshop, these sites may be more intuitive...and more fun! Test out the different options; play; experiment; only save the edits you like!

(Editing images in Word (p. 5) is also possible, after you've inserted the image into your document. Try both; go with your preference.)

PicMonkey o Free account allows basic edits, including crop, rotate, resize, red-eye reduction

BeFunky o Free account allows basic edits, including crop, rotate, resize, red-eye reduction

pixlr o Free o Option of Mobile, Efficient (basic), Advanced, and Playful editors

Inserting Images

After you have located and edited the image you want to add to your document, follow the steps below to insert:

To insert an image, start by finding the Illustrations group by clicking on the Insert tab.

Insert from Your Collection (an image saved on your computer, network, or zip drive)

1. Click on the Picture button. 2. Browse to the location of the picture. 3. Double-click on the picture to add it to your document.

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Insert from a Screenshot or Screen Clipping

1. Click on the Screenshot button. You will have two options: To add a shot of a whole window or a portion (clipping) of a window.

2. To add a shot of the whole window, click the thumbnail of the shot you want to add from the Available Windows gallery.

a. To add a clipping, select the Screen Clipping option, and when the pointer becomes a cross, press and hold the left mouse button to select the area of your screen that you want to capture.

Formatting Images Directly in Word

There are multiple options for formatting the inserted image from within your document.

Resize

1. To resize the image, click and hold down a corner of the image and drag it to the desired size.

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