FILEPATH/NAMING YOUR DOCUMENTS - University of …



FILEPATH/NAMING YOUR DOCUMENTSWith the introduction of SharePoint, it has become necessary to have a uniform system of naming files to make our processes work more smoothly. The partner codes mentioned in the table on the next page are:-PartnerPartner codeBCAGBCABCOMBCOMBridgwater & TauntonBRIDCity of BristolCOBCCCPCITYHMS CollingwoodHMSCCornwallCORNCTCRMCTCRMDegree ApprenticeshipsPUDAExeterEXETFOST HMFOSTGSM LondonGSMLHCLHCLHighlandsHIGHHKU SPACEHKUIUGIUGHNDCHNDCInstitute for Export and International TradeTBCMLAMLANSBMNSBMPeninsula CollegeTBCPetrocPETRRilaRILARMSoMRMSOMSAA-GESAASchumacherSCHUSouth Devon CollegeSDCStrodeSTROTor Bridge HighTBHTransartTRANTruro & PenwithTPCWeymouthWEYMYeovil College UCTBCLIBRARY?Metadata?AY (2017/2018)/Document type?Naming Convention details??Example?(Separate with a space NO punctuation)??New Students?Enrolment spreadsheet (accompanied by separate ECS – to be phased out by 2018/2019 intake)?Enrolment spreadsheet??Partner code??Date uploaded to SharePoint?DD MMM YYYY??Enrolment spreadsheet PETR 21 Sep 2017??New Students?Single Programme Enrolment Spreadsheet (SPES)SPESPartner code??Programme code??Programme name??Date uploaded to SharePoint?DD MMM YYYY???SPES BRID 0000 FdA Art 21 Sep 2017??New Students?SPES – Short Course?SPES?Partner code?Short Course Code 40__?Module info?Date uploaded to SharePoint??DD MMM YYYY??SPES CORN 4057 Careers 06 Feb 2018?New Students?SPES - CPD?SPESPartner Code?CPD Code 39__?Module info (enough to identify group)?Date uploaded to SharePoint??DD MMM YYYY??SPES TPC 3946 Leading 02 Jan 2018?Returning students?Returning students spreadsheet (RSS)RSS??Partner code??Date uploaded to SharePoint?DD MMM YYYY??RSS COBC 20 Oct 2018?Returning students?Returners Enrolment Cover Sheets (RECS)?RECS??Partner code??Programme code??Programme name??Date uploaded to SharePoint??DD MMM YYYY???RECS EXET 1235 HNC Mechanics 12 Oct 2017??Docs?Withdrawal?Withdrawal?Partner name??Student ref or surname?Date uploaded to SharePoint??or?Withdrawal??Partner name??Multiple students??Date uploaded to SharePoint?DD MMM YYYY???Withdrawal PETR 778899 02 May 2017???or??Withdrawal PETR Multiple students 03 May 2017?Docs?Interruption?Interruption??Partner code??Student ref or surname?Date uploaded to SharePoint?DD MMM YYYY??or??Interruption??Partner code??Multiple students?Date uploaded to SharePoint??DD MMM YYYY???Interruption PETR 1010101 02 May 2017????or???Interruption PETR multiple students 03 May 2017??Docs?Transfer?Transfer??Partner code??Current programme code??Current programme name?Date uploaded to SharePoint??DD MMM YYYY???Transfer SDC 0000 HND Design 11 Nov 2017?Docs?Change of name?Change of name??Partner code??Student ref or Surname?Date uploaded to SharePoint??DD MMM YYYY???Change of name CORN 7070707 12 Dec 2017??Docs?Change of address?Change of address??Partner code??Date uploaded to SharePoint??DD MMM YYYY???Change of address SCHU 04 Mar 2017??New Students?Module Enrolment Template –?Scenario A?If arriving with new students info??MET??Partner code??Module code??Date uploaded to SharePoint??DD MMM YYYY???MET CORN CORN1234 12 Oct 2017??Returning students?Module Enrolment Template?Scenario B?To arrive with returning students details??MET??Partner code??Module code??Date uploaded to SharePoint??DD MMM YYYY???MET CORN CORN1234 12 Oct 2017??Docs?Module Enrolment Template?Modules decided after peak enrolment period – becomes a record update?MET??Partner code??Module code??Date uploaded to SharePoint??DD MMM YYYY???MET CORN CORN1234 12 Oct 2017??Docs?Module transfer template?MTT??Partner code??Programme code??Date uploaded to SharePoint??DD MMM YYYY??MTT SCHU 7890 12 Apr 2018??? ................
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