ELKTON SCHOOL DISTRICT #5-3



ELKTON SCHOOL DISTRICT #5-3

MINUTES OF THE BOARD OF EDUCATION

REGULAR MEETING

January 10, 2011

BOARD MEMBERS: Bauer, Kampmann, Jurrens, Remund and Landsman

OFFICERS PRESENT: Supt. Simons, Brian Jandahl, and Bus. Mgr Bruns

STAFF – Pooler, PAPER – Jenny Jorgensen & Dan Kuss

The meeting was called to order by Chairman Bauer at 7:00 pm.

Superintendent Simons started the meeting of by reading the proclamation by the governor to honor the board members. He distributed certificates and a bottle of water to each board member in appreciation for all the do for the school.

ITEM 11.01.2402

Motion by Jurrens, second by Remund to approve the agenda as published with the addition of the first reading of the spectator sportsmanship policy in old business. All voted aye, motion carried.

ITEM 11.01.2403 CONSENT ITEMS

Motion by Landsman, second by Jurrens to approve the following consent items. All voted aye, motion carried.

a. The minutes of the December 13th, 2010 meeting

b. The financial reports as presented for December

c. Accept Payment of bills for December

d. Approve diesel bid 12/22/2010 – Cenex – 316, Martin Oil – 310.5, fuel oil 1/3/2011 – Cenex – 173.5, Martin Oil – 272.1

GENERAL FUND: Beginning Balance: 769,861.84, Revenue: Local – 61,423.65, County – 3,125.50, State – 104,873.00, Federal – 0.00, Expenditures: 213,685.76, Ending Balance: 725,598.23.

CAPITAL OUTLAY: Beginning Balance: 341,723.84, Revenue: Local – 45,099.45, County – 0.00, State – 0.00, Federal – 0.00, Expenditures 3,297.75, Ending Balance: 383,525.54,

SPECIAL EDUCATION: Beginning Balance: -19,736.64, Revenue: Local – 21,987.65, County – 0.00, State – 253.00, Federal – 0.00, Expenditures: 32,811.63, Ending Balance: -30,307.62.

PENSION: Beginning Balance: 173,199.53, Revenue: Local – 4,510.58, County – 0.00, State – 0.00, Federal – 0.00, Expenditures: 4,350.00, Ending Balance: 173,360.11.

BOND FUND: Beginning Balance: 170,718.40, Revenue: Local – 13,983.58, County – 0.00, State – 0.00, Federal – 0.00, Expenditures: 0.00, Ending Balance: 184,701.98.

CAPITAL PROJECT: Beginning Balance: 1,295,200.38, Revenue: Local – 0.00, County – 0.00, State – 0.00, Federal – 0.00, Other – 4,800.00 Expenditures: 0.00, Ending Balance: 1,300,000.38

FOOD SERVICE: Beginning Balance: 17,998.92, Revenue: - 16,925.75, Expenditures: - 14,423.15, Ending Balance: - 20,501.52.

TRUST & AGENCY FD: Beginning Balance: 80,014.84, Revenue: 24,568.93, Expenditures: 33,029.93, Ending Balance: 71,553.84.

c. The payment of the following submitted bills:

GENERAL FUND  

ACE INDUSTRIAL SUPPLY, INC, GRINDER,WIRE BRUSH, HAMMER, 405.30, A-OX WELDING SUPPLY, INC, CYLINDER RENTAL, 33.17, AUDIO CONNECTIONS, EXPLORING MUSIC SUPPLIES, 45.94, BROOKINGS COUNTY SHERIFF'S OFFICE, DARE T SHIRTS, 137.50, BROOKINGS SCHOOL DISTRICT 5-1, BACKGROUND CHECK, 15.00, CEDAR SHORE, CHAMBERLAIN TRIP, 91.95, CITY OF ELKTON, WATER & SEWER, 240.82, COOKS WASTE PAPER & RECYCLING, GARBAGE SERVICE, 134.92, ELKTON FARMERS UNION COOP OIL, DIESEL, GAS, OIL, PROPANE, 999.01, ELKTON PLUMBING, MOVING SNOW, 800.00, ELKTON SCHOOL, ANNETTE STEIN, POSTAGE, 27.63, ELKTON-IMPREST FUND, REPLENISH TRUST & AGENCY, 2,124.44, FROG PUBLICATIONS, FUN PACK GAME SET - MATH, 274.95, G&R CONTROLS, INC, REPAIRS & MAINT, 814.24, HYVEE FOODS, FACS GROCERIES, 105.68, INTERSTATE BATTERY CENTER, BATTERIES, 40.00, ITC TELECOM, PHONE SERVICE, 373.05, MARTIN'S INC, DIESEL & FUEL OIL, 23,298.87, NAPA AUTO PARTS, OIL FILTER FOR BUS, 13.40, NORTHEAST EDUCATION SERVICES COOP, THERAPY SERVICES, 873.26, OTTER TAIL POWER CO, ELECTRICITY, 3,210.06, QUAM AND BERGLIN, CPA'S, PROGRESSIVE AUDIT, 6,000.00,RFD NEWS GROUP, INC., LEGALS & AD, 142.30, ROBBINS, DAN, FUEL REIMB, 40.76, RUNNINGS FARM & FLEET, PRESCHOOL TOYS, 141.41, SCHUNEMAN EQUIPMENT CO, SNOWBLOWER REPAIR, 642.18, SIMONS, TONY, REIMBURSEMENT, 61.00, SIOUX VALLEY WIRELESS, WIRELESS SERVICE, 51.95, SKYVIEW JUNCTION, GAS, 443.83, VISA, NETBOOKS, DICE, TRAVEL, 1,051.57, WALMART COMMUNITY, NURSE SUPPLIES, 16.79, Fund Total: 42,650.98

CAPITAL OUTLAY

A&B BUSINESS EQUIPMENT, PRINTERS & COPIERS, 2,374.86, CIVIL DESIGN, INC., PHASE 2 DESIGN, 816.00, USBORNE BOOKS, CONSPIRACY BOOKS, 106.89, Fund Total: 3,297.75

SPECIAL EDUCATION

ITC TELECOM, PHONE SERVICE, 38.24, NORTHEAST EDUCATION SERVICES COOP, CENTER BASE TUITION, 6,607.13, VISA, ITUNE APPLICATION, 1.03, Fund Total: 6,646.40

PENSION FUND

ELKTON-IMPREST FUND, REPLENISH TRUST & AGENCY, 4,350.00, Fund Total: 4,350.00

FOOD SERVICE  

CITY OF ELKTON, WATER & SEWER, 133.38, DEAN FOODS NORTH CENTRAL, INC., MILK PRODUCTS, 986.05, ELKTON FFA, FRUIT, 370.00, NEWDALE COLONY, MEAL REIMB., 270.90, ROLLAND COLONY, MEAL REIMB, 343.80, SARA LEE BAKERY GROUP/EARTHGRAINS, BREAD, 199.20, SOUTHWEST WHOLESALE CO., FOOD, 2,008.41, VARIETY FOODS, FOOD, 619.29, Fund Total: 4,931.03

IMPREST

SDSU MUSIC DEPT., REG FEST. OF YOUNG WOMEN'S VOI, 50.00, BENNING, JAMES, BBB OFFICIAL ARLINGTON, 107.19, DUFFY, GARY, GBB ARLINGTON OFFICIAL, 75.00, DUFFY, TERRY, BBB OFFICIAL ARLINGTON, 75.00, DUFFY, TERRY, GBB/BBB FLANDREAU, 90.00, ENTRINGER, PETE, GBB/BBB FLANDREAU, 90.00, LARSEN, LORIN, GBB ARLINGTON OFFICIAL, 119.40, SEVILLE, PAUL, GBB/BBB FLANDREAU, 134.40, BUCK, BRET, OFFICIAL DBL HDR, 134.40, GERRY, BRIAN, OFFICIAL BBB CASTLEWOOD, 75.00, JASTRAM, TERRY, OFFICIAL BBB CASTLEWOOD, 119.40, AMERICAN FUNDS SERVICE CO, AMERICAN FUNDS, 4,350.00, ROSHOLT SCHOOL, SMALL SCHOOL FACTOR FUND, 1,000.00, DIVISION OF CRIMINAL INVESTIGATION, BACKGROUND CHECK - FECHNER, 43.25, BANK STAR FINANCIAL, SERVICE CHARGE, 11.40, IMPREST TOTAL: 6,474.44

DECEMBER 10 PAYROLL REPORT:

GENERAL FUND: 170,810.78, OF WHICH INSTRUCTIONAL, 110,552.06; SUPPORT SERVICES, 55,045.63; CO-CURRICULAR, 5,213.09; SPECIAL EDUCATION, 26,784.03; FOOD SERVICE, 6,608.06; TOTAL PAYROLL: 204,202.87.

OLD BUSINESS

ITEM 11.01.2404

Motion by Remund, second by Kampmann to approve the Tech Plan with the minor changes. All voted aye, motion carried.

In discussing the after school program, the board agreed we should hold off for another year and survey before proceeding.

Mr. Landsman presented the board with a first reading on the policy he and Mr. Gebhart worked on for sportsmanship for spectators at events. The second reading will be next month.

NEW BUSINESS

ITEM 11.01.2405

Motion by Kampmann, second by Landsman to set the date for election as April 12th. All voted aye, motion carried.

Mr. Jandahl discussed with the board that student registration will happen this month. A new class of Anatomy/Physiology will be among the offerings.

ITEM 11.01.2406

Motion by Remund, second by Jurrens to hire Rod Freeman to assist with negotiations. All voted aye, motion carried.

Mr. Simons brought up the need to look at solutions to the possible loss of state aid. The board decided to set up a committee of Mr. Landsman, Mrs. Jurrens, Mr. Simons & Ms. Bruns to meet and bring suggestions back to the board.

PUBLIC COMMENTS

Mr. Bauer let the board members know of an opportunity to become a trustee for the SD Retirement System.

REPORTS

Mr. Bauer said they met on a stormy night for NESC. The meeting involved the basics and was over in short order.

Mr. Bauer said they paid bills at the library meeting and that was about it.

Mr. Simons stated that he had the water permit from the Department of Natural Resources. He had just visited with someone about the design of the concession stand and risers. More will be presented at the next meeting. He has been busy with the small school factor group as we stand to lose a great deal with that. He stated that there is a bill already set to be presented at this legislature.

Mr. Jandahl stated that weather related happenings are now on the website. elkton.k12.sd.us Mr. Gebhart keeps a listing of weekly events on his site. Karla Denison updates the homepage with notices also. The thematic unit has a huge success. Mr. Jandahl had been nominated as Region 1 Middle School Principal of the Year. Congratulations!!!

ITEM 11.01.2407

Motion by Landsman, second by Jurrens to bring the board into executive session at 7:52 for Superintendent appraisal & personnel issues. All voted aye, motion carried.

Chairman Bauer brought the board out of executive session at 8:43.

ITEM 11.01.2408

There being no further business before the board, Kampmann moved to adjourn the meeting at 8:44pm, seconded by Landsman. All voted aye, motion carried.

The next regular meeting is scheduled for Monday, February 14th, 2011 @ 7:00pm.

_______________________________________ ____________________________________________

Chairman Bauer Business Manager Bruns

Published once at the total approximate cost of $ 91.80

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