AFMC CONTRACT FOLDER INDEX – SECTION A – PRE-AWARD …



SECTION A – PRE-AWARD DOCUMENTSITEMNO.DOCUMENTINFILEPD2 FILE NAME1Initial Memorandum and Preliminary Documents2Minutes of A-E Selection Board3Purchase Request/Government Estimate4Source List/Market Research Results5Small Business Coordination Record (DD Form 2579)/SBA Size Status Appeal6Notice of Intent to Make a Service Contract (SF 98 / SF 98a) (FAR 22.1007)7Specification Review8Acquisition Planninga. Acquisition Strategy Panel (ASP)b. Acquisition Plan/SAMP/ SDO Certificationc. Performance Plan-Servicesd. Source Selection Plan (MP5315.3)e. Other9Synopsis of Proposed Acquisition10Other Than Full and Open Competition Authority (J&A and Related Correspondence)11Determinations/Approvals and Determinations & Findingsa. Bundling Justification (FAR 7.107)b. Contracts with Government Employees (FAR 3.603)c. Organizational Conflict of Interest (FAR 9.5)d. Liquidated Damages (FAR 11.501)e. Type of Contract (FAR 16.103(d))f. Time and Material Labor Hour Contracts (FAR 16.601(c))g. Multi-Year (FAR 17.105-1)h. Options - To Include Options (FAR 17.202)i. Options - Quantity (FAR 17.205)j. Options - Exercise (FAR 17.207)k. Berry Amendment Waiver (DFARS 225.7002-2(b))l. Architect-Engineer Services Contracts (FAR 36.602-1(b))m. Personal or Professional Services Contracts (FAR 37.103 and DFARS 237.104(b)(i))n. Non-Performance Based Services Acquisition Approval (P.L. 107-107)o. Warranties (DFARS 246.7)p. Other Determinations/ApprovalsCONTRACT NUMBER:________________________CONTRACT TITLE: ________________________________REMARKS:12Authorization for Oral Solicitations & Oral Solicitation Documentation (FAR 15.203(f)(1))13Review Comments/Responses / CL64-4 / SIP /14Clearance with Supporting Documents/Pre-Negotiation Briefinga. Certificate of Current Cost or Pricing Data15Invitation for Bid/Request for Proposal/Amendments16Pre-Bid, Pre-Negotiation Conference/Site Visit 17No Bid/Proposal Correspondence 18Record of Late Bids/Proposals (FAR 14.304 and FAR 15.208)19Non-Responsive Bids 20Unsuccessful Bids/Proposals & All Correspondence with Each Unsuccessful Bidder/Offeror In Chronological order21Mistake in Bid/Verification of Bid (FAR 14.407)22Evaluation of Technical Proposals23Abstract of Bids/Proposals24Protest Prior to Award (FAR 33.1)a. Agencyb. GAO25A-E Questionnaire (SF 254 / SF 255)26Contractor Proposalsa. Proposal and all revisionsb. Representations & Certifications (RFP Section K)c. Correspondence27Equal Employment Opportunity Pre-Award Compliance Action (FAR 22.805)28Buy American Act - Approval of Exceptions29Evaluation of Transportation Cost Factors (DD Form 1654)30Subcontracting Plan and Reviews31Make or Buy Decisions (FAR 15.407-2)32Requests for Pre-Award Survey (PAS) & Results of PAS33SBA Certificate of Competency or Denial of Certificate of Competency34Determination of Contractor Responsibilitya. Contracting Officer’s Memo (FAR 9.105-2)b. Verification of Central Contract Registrationc. Review of List of Parties Excluded from Federal Procurement and Non-ProcurementCONTRACT NUMBER:_______________________CONTRACT TITLE: ________________________________REMARKS:35Government Propertya. Facilities - Approvalb. Base Support - Approval & Agreementsc. Memo Regarding Availability of GFPd. Other36Audit Reports/Recommendations (DCAA or DCMA)37Price Negotiation Memorandum, Including Weighted Guidelines (DD Form 1547) or Price Competition Memorandum (PCM)38Security Requirements (DD Form 254)39Staff Judge Advocate Coordination (AF Form 3059)40Correspondence Regarding Execution of Contractual Documenta. Letter Transmitting Documents for Signature of Contractorb. Miscellaneous Correspondence Regarding Exceptions Taken to Documentc. Letter Evidencing Contractor’s Execution of Document41Verification of Requirement42Source Selection Documentsa. Source Selection Decision Documentb. Filed Separately at _____________________________________________________c. Competitive Range Determination 43Contract Data Requirement List (CDRLs) , DD Form 1423a. Not-Separately Priced (NSP) Memo44Approval of Overtime Premiums (FAR 22.103-4)45Pre- and Post-Award DebriefingsCONTRACT NUMBER:_______________________CONTRACT TITLE: ________________________________REMARKS:SECTION B – AWARD DOCUMENTS (CONTRACT, MODIFICATIONS)ITEMNO.DOCUMENTINFILEPD2 FILE NAME1Bid Bond/Guarantee (FAR 28.1)2Review Comments/Responses/3Clearance / SDO Certification4Notice of Award / Early Effective Date Letter5Synopsis of Award6Press Release Information7Report of Award Over $5M (DD-LA(AR)-1279)8Notice to Contracts Compliance Office9Automated System Documentationa. SPS / Integrityb. Individual Procurement Action Report (DD Form 350 or DD Form 1057)c. Automated abstract / Products10Contracting Officer’s Certificate of Procurement Integrity11Notices(s) to Unsuccessful Bidders/Offerors12Contract Distribution Sheet13Contract (Less Specifications/Statement of Work and Drawings)14Contract Modifications with Supporting Documents Including OptionsEach Contract Modification is indexed on a separate page titled,“B-14 Extract – Contract Modifications with Supporting Documents.”Please see Contract File for Volume(s) in which Modifications are filed.CONTRACT NUMBER:_______________________CONTRACT TITLE: ________________________________REMARKS:SECTION C – POST-AWARD DOCUMENTSITEMNO.DOCUMENTINFILEPD2 FILE NAME1Bonds (Payment and Performance Bonds/Consent of Surety/Contract Bond (FAR 28.1 and Contract Bonds Checklist Template)2Protest After Award Checklist3QAP Appointment Letter4QAP Training/Indoctrination5Quality Assurance Surveillance Plan/Checklist6Contract Administrator Surveillance Plan/Checklist7QAP Letter to Contractor8Post-Award Orientation Conference/Pre-Performance Conference (Pre-performance Conference and Pre-final Payment Checklist Template)9Notice to Proceed (NTP)/Calculated Completion Date10Contractor Quality Assurance Program Documentation11Insurance Certification (Prime)12Pre-Construction Performance Conference Checklist13Statement and Acknowledgement (SF 1413)/List of Subcontractors14Letter of Superintendence15Warranty Letter16Delivery Orders17Correspondence18Memorandum of Record19ACO Assignment Letter / DCMA CorrespondenceCONTRACT NUMBER:_______________________CONTRACT TITLE: ________________________________REMARKS:SECTION D – CONTRACT ADMINISTRATIONITEMNO.DOCUMENTINFILEPD2 FILE NAME1QAP Inspection Schedule2Contract Administrator Schedule3QAP Logs and Check Sheets4BRAG / MFT – Minutes/Documentation5QAP Performance Evaluation6Site Visits7Progress Meeting Minutes8Progress Reports9Contract Progress Schedule10Delinquency Documentation11General Correspondence12Small Business Administration Plan/SB Reports (SF 294 / SF 295)13Construction Contract Checklist14Punch List Discrepancies15Final Inspection and Acceptance Documentation16PPI / Performance Evaluation – Construction Contracts (SF 1420)17Contractor’s Release of Claims18Pass Clearance19 Receiving Documents20Equipment Failure Reports21Material Inspection and Receiving Reports (DD Form 250)22Contract Completion Statement (DD Form 1594)23CDRL Deliverables24Contract Closeouta. Contract Completion Statement (DD Form 1594)b. Contract Closeout Checklist (DD Form 1597)c. CONTRACT NUMBER:_______________________CONTRACT TITLE: ________________________________REMARKS:SECTION E – PAYROLLITEMNO.DOCUMENTINFILEPD2 FILE NAME1Payroll Records – Prime Contractor2Payroll Records - Subcontractor3Apprentice Certification/Correspondence4Labor Standards Interview (SF 1445 / SF 1446)5Labor Investigation Correspondence6Notice of Assignment7Invoices/Receiving Reports/Paid Vouchers8Funds Control RegisterCONTRACT NUMBER:_______________________CONTRACT TITLE: ________________________________REMARKS:SECTION F – DRAWINGS, SPECIFICATIONS, PLANS SUBMITTALSITEMNO.DOCUMENTINFILEPD2 FILE NAME1Drawings2Specifications/Statement of Work3Shop Drawings4Contractor Plans5Material Approval SubmittalsCONTRACT NUMBER:_______________________CONTRACT TITLE: ________________________________REMARKS: ................
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