Making you feel safe at ECOC 2021
left1270004528820topSIMPLE BUILDSPACE ONLY SAFETY FILETO BE COMPLETED BY ALL SPACE ONLY EXHIBITING COMPANIESINCLUDES:STAND MATERIAL FORMBUILD UP AND BREAKDOWN TIMESSAFETY CHARTER FORMSVENUE REGULATIONSRISK ASSESSMENT FORM00SIMPLE BUILDSPACE ONLY SAFETY FILETO BE COMPLETED BY ALL SPACE ONLY EXHIBITING COMPANIESINCLUDES:STAND MATERIAL FORMBUILD UP AND BREAKDOWN TIMESSAFETY CHARTER FORMSVENUE REGULATIONSRISK ASSESSMENT FORM1762125-3175Space Only Stand BuildingDeclaration Form & Safety File00Space Only Stand BuildingDeclaration Form & Safety FileWe the organisers require you the exhibitor to have this form completed by you and your stand builder. This is mandatory, and your stand design will not be approved without this completed PANY NAME:…………………………………………………………………………………………………………………………………………………………STAND NUMBER:…………………………………………………………………………………………………………………………………………………………How is the stand constructed?What material is the stand made from....................................................................................................Are the pieces of the stand wooden or MDF............................................................................................If yes then these items must be pre-cut, sanded (treated) and pre-painted prior to the build upIs it a modular stand with magnetic graphics Yes/ NoWill you supply your own carpet Yes/ NoIf yes what type of carpet will you supplyTiles/RollHow much time is needed to complete the structure of the stand including graphics (Approx)…………………………………………………………………………………………………………………………………………………………………………Do you forsee needing additional hours than stated in the build-up times on page 2…………………………………………………………………………………………………………………………………………………………………………Please confirm the height of your stand:………………………………………………………………………………………………………….Is your stand Complex (over 3.49m dependent on design) or simple:..................................................................Stand builders company name, Email and all contact onsite details required for stand builders and stand fitters:Stand Builder Name: ..................................................Stand Fitter’s Name:...............................................Stand Builders Company Name:………………………………………………………………………………………………Email Address:……………………………………………………………………………………………………………………………………………….Stand Builders Contact Mobile Number:………………………………………………………………………………………………………..Stand Fitter’s Mobile Number On-Site:.......................................................................................................Exhibiting company name, Email and contact details required:Name:..................................................................................................................................................................Company Name:………………………………………………………………………………………………………………………………………………Email Address:……………………………………………………………………………………………………………………………………………….Contact Name:…………………………………………………………………………………………………………………………………..Mobile Number:....................................................................................................................................Poor and problematic building practices are making us the organisers review stands built with MDF/WOOD – we will only accept and approve stand designs on individual cases we are looking to phase out these type of stands. Any stand made from this material will have a waste cart automatically invoiced to themAny MDF stands must be pre-painted, pre-cut and ready to assemble onsite – prior to build up. The main construction of the stands, floor and walling must be completed by 4pm Sunday 6th December and the rest of the time should be used for finishing off and dressing the stand.Carpet and carpet tape for all space only stands must be removed by either your stand builder or by ordering this service through the onsite cleaning company. Only adhesive tape (e.g. PE or PP) may be used and when removed must leave no residues.All space only designs must complete the safety file along with the appropriate risk assessment.All stands must be finished on the back wall to a very good standard and no graphics are allowed on the back wall that is adjoined to another stand.Insurances - All space only exhibiting companies are requested to have;Employer LiabilityPublic/Product LiabilityProfessional Indemnity (if applicable) Build up times & Breakdown times Build upFriday 10th September0800 - 2200Saturday 11th September 0800 - 2200Sunday 12th September 0800 - 2200THESE TIMES MUST BE ADHERED TO. FOR ANY EXHIBITORS THAT EXCEED THE STATED TIMES AN HOURLY COST WILL BE CHARGED. Break DownWednesday 15th September 1600 - 2400Thursday 16th September 0800 - 1500IMPORTANT: By signing this document you are legally agreeing to comply and conform with all the safety regulations in this document and detailed in the online manual – and that you are providing the correct protective equipment for all your staff.EXHIBITOR SIGNATURE:.............................................................................STAND BUILDER SIGNATURE .....................................................................DATE:.............................................................WASTE REMOVAL OF MDF & WOODEN STANDSAND CARPET TAPEOver the last few years we seem to be experiencing on breakdown many space only stand contractors tearing down MDF/Wooden stands and leaving the waste at the venue on the hall floor. We the Organisers are left then trying to contact the companies involved with a limited time left till the end of the breakdown. If you leave you stand as shown below, the exhibiting company will be charged a ?1000 fine and the cost of removing and disposing of the stand. Carpet TapeSome stand contractors are still using the incorrect stand tape for the event, the correct tape is detailed in the online manual and below. Some tapes are too adhesive and damage the hall floor, any exhibiting company will be charged by the venue to remove any tape residue that is left – please see below photographs or tape left; The carpet tape that must be used is: PE or PP AND LEAVE NO RESIDUES1547495180975RISK ASSESMENT FORM FOR SIMPLE EXHIBITION STANDS00RISK ASSESMENT FORM FOR SIMPLE EXHIBITION STANDS Stand Name: Stand Number:Name of person responsible for Health & Safety:Work No:Mobile No:E-mailExhibitor's ResponsibilitiesAn exhibition stand is a workplace covered by Health and Safety legislation. As the exhibitor it is your responsibility to ensure that a suitable and sufficient risk assessment is completed. Failure to do so could lead to delays or ultimately the closure of your stand.The template is for a simple shell scheme exhibition stand which does not require any structural approval from the organiser or the venue. More complex stands will require a more detailed risk assessment and if you are in any doubt you should contact the organiser.Does your stand include any of the following? If so you must complete the attached risk assessment for simple stands:Yes/NoDisplay of anything containing liquid fuel e.g a motor vehicleDisplay of sharp objects, weapons (even replica weapons)Demonstrations of any kindWorking electrical appliances other than simple display lightingFood Service of any kind other than sweets, snacks and soft drinksHeat source of any kind including cookery demonstrations, naked flame or gel burnersPressurised gases Working machinery of any kind even if staticLaser demonstration Any other hazard not identified above which could be a riskNote this is not an exhaustive list. You are responsible for identifying any aspect of your stand which could present a hazard.If you have answered NO to all of the above please sign below. If you have answered YES to any of the above please complete the risk assessment attached.I declare that to the best of my knowledge there are no significant risks relating to this standSigned:Name:Date:RISK ASSESSMENT FOR SIMPLE EXHIBITION STANDSStand Number:Stand No:Risk:Who could be harmed?:Control Measures in Place:To the best of my knowledge the information provided is correct. The control measures in place control risk to an acceptable degree.Signed:Name:Date:PLEASE NOTE:This is a very basic risk assessment format for simple risks only. Multiple or complex risks will require a more detailed risk assessment. MANDATORY REGULATIONS FOR ECOC EXHIBITIONAny exhibiting company leaving any waste on their stand on breakdown will be fined after the event.It is prohibited to leave your stand construction within the hall after the event. Please contact us if you need a quotation for stand removal.Safety Shoes must be wornIf working above 2.5m's you should secure the area around your stand and all stand builders/ staff in the area should wear hard hatsNo cutting MDF/wood panels onsiteDust extractors must be used when sanding down all materialsAll space only back walls must be finished off to a high standard if adjoined to a neighbouring standNo logo's/branding overlooking neighbouring stands is allowedNo photographing is allowed of other peoples stands, if you are caught doing this you will be escorted out of the exhibitionNo smoking is allowed in the hallsAll space only stands must allow 3 centimetres each side of their booth if they have neighbouring booth's this includes if the neighbour is a shell scheme stands. COVID-19 SAFETY MEASURESMaking you feel safe at ECOC 2021The exhibition hall may look a little different this year as we adhere to the latest Government guidance with regards to Covid-19.? Our priority is the health and safety of our visitors, exhibitors and all attendees. Below are just some of the steps we are taking to keep everyone safe at the show.left971500Sanitizing stations around the eventleft31003500Wider Aislesleft70230001.5m distance between each person as stipulated by the French Government (this may be subject to change-6858015845500Advisory signageleft654433000Face masks provided in giveaway bags-119380738695500Contactless scannersleft833009000Contactless payment for catering areas – no cashleft925860500Temperature control at entrance ................
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