INTEGRATED SAFETY MANAGEMENT SYSTEM

INTEGRATED SAFETY

MANAGEMENT SYSTEM

DESCRIPTION

U.S. DEPARTMENT OF ENERGY

Office of Environmental Management Headquarters

May 2008

Preparation:

Braj K. sin&

Occupational Safety and Health Manager

Office of Safety Management

Date

Concurrence:

p/-g

Chuan-Fu wu

Director, Offlce of Safety Management

Deputy Assistant Secretary for

safe& Management andoperations

Operations Officer for

Environmental Management

Approval:

Environmental Management

1

Date

TABLE OF CONTENTS

ACRONYMS................................................................................................................................................................v

EXECUTIVE SUMMARY .........................................................................................................................................1

INTRODUCTION .......................................................................................................................................................2

1.0

PURPOSE AND OBJECTIVE.....................................................................................................................2

2.0

INTEGRATED SAFETY MANAGEMENT SYSTEM (ISMS) OVERVIEW ........................................3

2.1

2.2

2.3

2.4

SAFETY MANAGEMENT GUIDING PRINCIPLES .............................................................................................3

SAFETY MANAGEMENT CORE FUNCTIONS ..................................................................................................5

RESPONSIBILITIES FOR SAFETY MANAGEMENT ...........................................................................................5

IMPLEMENTATION OF SAFETY MANAGEMENT .............................................................................................5

3.0

EM MANAGEMENT COMMITMENTS AND EXPECTATIONS.........................................................6

4.0

SAFETY PERFORMANCE OBJECTIVES, MEASURES AND COMMITMENTS ............................7

5.0

ROLES AND RESPONSIBILITIES ...........................................................................................................8

6.0

IMPLEMENTATION OF ISM AT EM....................................................................................................12

6.1

APPROACH FOR EXECUTING ISM PRINCIPLES ...........................................................................................13

6.1.1

Principle 1: Line Management Responsibility for Safety ..................................................................18

6.1.2

Principle 2: Clear Roles and Responsibilities ...................................................................................19

6.1.3

Principle 3: Competence Commensurate with Responsibilities ........................................................20

6.1.4

Principle 4: Balanced Priorities........................................................................................................22

6.1.5

Principle 5: Identification of Safety Standards and Requirements....................................................24

6.1.6

Principle 6: Hazard Controls Tailored to Work Being Performed....................................................26

6.1.7

Principle 7: Operations Authorization ..............................................................................................27

6.1.8

Supplemental Safety Culture Principle 1: Individual Attitude and Responsibiliy for Safety..........29

6.1.9

Supplemental Safety Culture Principle 2: Operational Excellence...............................................30

6.1.10 Supplemental Safety Culture Principle 3: Oversight for Performance Assurance.........................31

6.1.11 Supplemental Safety Culture Principle 4: Organizational Learning for Performance

Improvement .......................................................................................................................................33

6.2

IMPLEMENTATION OF THE FIVE CORE FUNCTIONS ...................................................................................34

6.2.1

Core Function 1: Define Scope of Work.............................................................................................35

6.2.2

Core Function 2: Analyze the Hazards..............................................................................................36

6.2.3

Core Function 3: Develop and Implement Hazard Controls..............................................................37

6.2.4

Core Function 4: Perform Work within Controls...............................................................................38

6.2.5

Core Function 5: Provide Feedback and Continuous Improvement ..................................................39

7.0

INTEGRATION OF EMS AND QA INTO ISM......................................................................................41

7.1

7.2

8.0

ENVIRONMENTAL MANAGEMENT SYSTEM ................................................................................................42

QUALITY ASSURANCE ...............................................................................................................................43

STATUS OF INTEGRATION ...................................................................................................................44

8.1

8.2

8.3

REVIEW OF EM-HQ ISMSDS ....................................................................................................................44

REVIEW OF FIELD ISMSDS .......................................................................................................................45

EM ISMSD COMPARISON TO DOE M 450.4-1 REQUIREMENTS ................................................................46

APPENDIX A EM MANAGEMENT SYSTEM, PERFORMANCE MEASURE AND COMMITMENT,

AND RESPONSIBLE ORGANIZATION CROSSWALK....................................................................................48

APPENDIX B REFERENCES ................................................................................................................................50

iii

Figures

FIGURE 1: ISMS COMPONENT HIERARCHY ....................................................................................................................3

FIGURE 2: ISMS GUIDING PRINCIPLES AND CORE FUNCTIONS.......................................................................................4

FIGURE 3: EM-HQ SAFETY RESPONSIBILITIES ...............................................................................................................9

FIGURE 4: EM INTEGRATED ISMS MODEL ..................................................................................................................13

FIGURE 5: CORE FUNCTIONS AND APPLICABLE PRINCIPLES .........................................................................................35

TABLES

TABLE 1.

TABLE 2.

TABLE 3.

TABLE 4.

EM-HQ SAFETY MANAGEMENT SYSTEMS TO EXECUTE ISM PRINCIPLES ...................................................17

CORRELATION OF EMS AND QA TO ISM .....................................................................................................42

EM-HQ ISMS ACTION PLAN .......................................................................................................................45

EM FIELD ISMS ACTION PLAN ....................................................................................................................45

iv

ACRONYMS

ALARA

AMEM

CAIRS

CD

CFR

CIH

CHP

COO

COOP

CSP

DART

DAS

D&D

DEAR

DNFSB

DOE

DPO

DSA

ECP

EM

EMAAB

EMS

ES&H

FEOSH

FR

FRA

FRAM

FTCP

HQ

HR

IDP

IPP

ISM

ISMS

ISMSD

LFRG

LL

LM

MIMS

MOA

NEPA

OPI

OS/IH

ORPS

As Low as Reasonable Achievable

Assistant Manager for Enviroronmental Management

Computerized Accident Incident Reporting System

Critical Decision (document)

Code of Federal Regulations

Certified Industrial Hygienist

Certified Health Physicist

Chief Operations Officer

Continuity of Operations

Certified Safety Professionals

Days Away Restricted or on Job Transfer

Deputy Assistant Secretary

Decontamination and Decommissioning

U.S. Department of Energy Acquisition Regulation

Defense Nuclear Facilities Safety Board

U.S. Department of Energy

Differing Professional Opinion

Documented Safety Analysis

Employee Concerns Program

U.S. Department of Energy Office of Environmental Management

EM Acquisition Advisory Board

Environmental Management System

Environment, Safety, and Health

Federal Employee Occupational Safety and Health

Facility Representative

Functions, Responsibilities, and Authorities

Safety Management Functions, Responsibilities, and Authorities Manual

Federal Technical Capabilities Program

Headquarters

Human Resources

Individual development plan

Individual performance plan

Integrated Safety Management

Integrated Safety Management System

Integrated Safety Management System Description

Low-Level Waste Disposal Facility Federal Review Group

Lessons Learned

Office of Legacy Management

Manifest Information Management System

Memorandum of agreement

National Environmental Policy Act

Office of Primary Interest

Occupational Safety/Industrial Hygiene

Occurrence Reporting and Processing System

v

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