School Health and Safety Policy - Edmonton County School



|[pic]Standard Operating Procedure |Health and Safety Policy |

|Owner |G Georgiou |

|Effective Date |September 2018 |

|Review Date |July 2019 |

This policy supplements and should be read in conjunction with the London Borough of Enfield, Schools Health Safety Framework Policy. It lays down the local organisation and arrangements established by the governing body to implement that policy.

Edmonton Academy Trust has overall responsibility for the estate contained in the lease granted when the school converted to an Academy in September 2016.

The Academy Trust is committed to high standards of health, safety and wellbeing and will take all reasonable steps to ensure the Education Children’s Services & Leisure Health and Safety Framework Policy, and its health and safety procedures e.g. Health and Safety Manuals, Fire Log Book, Responsible Persons Premises Log etc. are implemented. In view of this, the school’s own safety policy has been devised to complement that of the Local Authority and provide those details that a Local Authority policy cannot.

The Academy Trust has assigned a member of the Local Governing Body to take responsibility, on behalf of the Board of Governors, for Health and Safety. The responsibilities are set out in Appendix A.

The Board of Governors recognises its responsibilities as set out in the Local Management of Schools Scheme and in H&S legislation. The Board of Governors endeavour to ensure the Education Children’s Services & Leisure department's Framework policy is implemented with regard to:

1. a safe and healthy working environment with adequate control of health and safety risks arising out of the school's activities

2. an effective local organisation to implement the policy

3. full consultation with staff on matters affecting their health and safety

4. effective communication throughout the school on health and safety matters

5. provision of information, instruction and supervision

6. ensuring staff are competent to carry out their work and meet their health and safety responsibilities; and the provision of adequate training and development

7. obtaining competent advice when that is not available within the school

8. risk assessments are undertaken and the necessary controls implemented

9. the effective management of contractors

10. effective monitoring and review of the implementation of the policy and health and safety performance adequate resources to implement this policy

Responsibilities

Executive Headteacher

The Executive Headteacher is responsible for the overall implementation of this policy throughout the school. This includes day-to-day responsibility for maintenance and development of safe working practices and conditions for all staff, pupils, visitors and any other person using the premises or undertaking activities under the school's control. In particular, the Executive Headteacher will:

(a) nominate a senior manager as health and safety coordinator (this is George Georgiou, School Business Manager)

(b) ensure subordinate managers meet their health and safety responsibilities

(c) ensure the arrangements for consultation with staff are implemented.

(d) ensure effective communication of health and safety matters

(e) ensure requirements with regard to staff competence are met

(f) ensure health and safety standards, school health and safety procedures/codes of practice are implemented

(g) ensure risk assessments are carried out

(h) undertake risk assessments in relation to directly managed staff (e.g. stress risk assessments)

(i) ensure health and safety monitoring is undertaken, including:

(i) incident reporting and investigation

(ii) specific equipment & premises inspections

(iii) termly inspections

(iv) implementing the school’s annual monitoring checklist

(v) health and safety in staff appraisals

(vi) ensuring an annual report is provided to the Board of Governors

(vii) make recommendations to the Board of Governors in relation to external independent audits

(viii) report to the Board of Governors any health and safety issues that cannot be resolved.

Other managers

(Including heads of faculty and departments, managers of non-teaching staff.)

Managers are responsible for implementing this policy in their area of control. This includes:

a) ensuring staff meet their health and safety responsibilities

b) consulting with staff on matters affecting their health and safety

c) communicating health and safety information to staff

d) assessing staff competence and ensuring appropriate training and development

e) ensuring school-wide health and safety standards, and school health and safety procedures/codes of practice, are implemented

f) ensuring risk assessments are carried out

g) ensuring safe working procedures and codes of practice are prepared for activities under their control

h) undertaking risk assessments in relation to directly managed staff

i) implementing monitoring arrangements, such as:

i. incident reporting and investigation

ii. specific equipment and premises inspections

iii. termly inspections

iv. the schools annual monitoring checklist

v. including health and safety in staff appraisals

j) reporting any health and safety issues which cannot be resolved to the health and safety coordinator.

All members of staff

All members of staff are responsible for:

a) Taking care of their own health and safety and the health and safety of others affected by their actions

b) Co-operating with the Board of Governors by following the schools safe working procedures and meeting responsibilities laid down in this policy

c) Reporting health and safety hazards and any inadequacies they identify in health and safety procedures to their line manager or the school health and safety coordinator

d) undertaking any health and safety training/development identified as necessary

e) Using work equipment in accordance with safe working procedures, instructions and training

f) Not making unauthorised or improper use of equipment

g) Ensuring a risk assessment is undertaken when carrying out projects or new activities

h) Reporting health and safety incidents, and near misses, in accordance with the schools reporting procedures.

A H&S report is included in the School Business Manager’s report to the FA&P committee.

Health and Safety Procedures

The Education Children’s Services & Leisure Health has drawn up health and safety procedures and arrangements covering school-wide issues. These include the Health and Safety Framework Policy, Health and Safety Policies and health and safety guidance and procedures as drawn up in the Health and Safety Manuals (Volume 1 and 2), Fire Log Book (volume 3), Responsible Persons Premises Log etc. These are available in hard copy and from the school’s extranet.

Further procedures following required control measures for the school are drawn up locally following risk assessment.

Educational visits

The role of the educational visits coordinator, arrangements for seeking approval - both within the school and where appropriate from the LA, risk assessments, pre-visits, staff ratios, etc is covered in the ‘Requirements for Educational Visits 2008 guide issued by the LA and the Trust’s standard operating policy on organizing trips and visits.

Fire and emergency procedures

The roles of all staff; how the evacuation will be conducted; arrangements for ensuring everyone has left the building etc are derived from risk assessment and follow from guidance in the Fire Log Book. This procedure is included in the Staff Handbook.

Entering and Exiting the Premises

All staff are issued with a card that enables them to gain access to the school. All staff must use this card to ‘swipe’ on entering and exiting the school. The Trust holds data on staff movements that are available on request to an individual.

Risk Assessments

The health and safety procedures referred to above were drawn up on the basis of an assessment of the risks. Some require further detailed assessment of the activity (e.g. display screen equipment, educational visits); in these cases, the relevant member of staff must undertake the assessment. Others are generic risk assessments and where activities comply with the assessment there is no need to record a separate assessment. Where an activity differs from the generic assessment, the person responsible for the activity must ensure there is a re-assessment to account for these variations. Where this is minor it may be no more than adding a simple local variation to the generic assessment.

Heads of faculty and department and other line managers are responsible for ensuring risk assessments are drawn up and implemented for activities carried out under their area of control. For many such activities, line managers should arrange for a departmental health and safety procedure to be drawn up as a generic assessment, although, again, local variations may be needed when it is necessary to deviate from the generic assessment.

Formats for general risk assessment are available from the school’s policy and guidance on risk assessment and includes specific guidance and advice e.g pupil risk assessment is available from the Schools Health and Safety Manual.

Evaluation

This SoP will be reviewed annually.

Appendix: Individuals with Specific Responsibilities in the Policy and Access to Information on Health and Safety

|Responsibility |Name |

|Executive Headteacher |Dr Susan Tranter |

|Senior management team |Paul Miller DHT |

| |Stephen Kinson DHT |

| |Erini Franciosa DHT |

| |Maria Panayi DHT |

| |George Georgiou SBM |

| |Insiya Alibhai AHT |

| |Paul Maloney AHT |

| |Mahmuda Hasnath-Karim AHT |

| |Nadia Chambi AHT |

| |David Bucho AHT |

| |Chris Flack AHT |

| |Fiona Philippou AHT |

|Health and safety coordinator |George Georgiou |

|Other managers (include heads of department, |• Paolo Ribecca – senior site services manager |

|non-teaching managers such as the bursar, | |

|specialists such as premises manager and |• Luis Blanco – Technicians |

|educational visits coordinator) | |

| |Maria Panayi – Evolve |

| | |

|First aiders |See appendix |

|Appointed persons | |

|Location of first-aid boxes |School offices, prep rooms |

|Name and address and telephone number of nearest hospital |North Mid, N18 1QX |

| |0208 887 2000 |

|Fire Safety manager/evacuation officer |Site managers |

|Location of fire log |Site Managers Office |

|Fire assembly point |Playgrounds |

|Time of weekly fire alarm tests |Friday 3pm |

|Asbestos- appointed person (for AMS access) |G Georgiou |

|Procedures reporting hazards (name or other | |

|contact arrangements) |LA Schools Health and Safety team |

|Legionella trained person | |

| Premises Manager | Paolo Ribecca |

|Site manager | |

Documents relating to this Policy are listed below along with the locations in which they can be found:

|Document |Location |

| |(eg office, web address) |

| Fire Log Book | Site Managers offices |

| School Policies | Shared area school intranet |

| Asbestos Register | Site managers office |

| SH St Training Programme | School Office |

| First Aid Book |School Office s(under Accident) |

| COSHH Assessments | Cleaners cupboard/kitchens/site managers office |

| Accident /Incident Reporting Guide (IR1) | School Offices |

| Risk Assessments | Shared area |

|Safety Manuals volumes 1&2 |SBM office |

| |Site managers office |

|Responsible Persons Premises Log |SBM office |

| |Site managers office |

|Educational visits guide |Shared area |

|Legionella Risk Assessment |SBM office |

| |Site managers office |

Appendix A

[pic]

Job Description for the Governor responsible for health and safety

As the governor responsible for health and safety, you will play an essential role in ensuring children and staff in this school are kept safe from harm. The health and safety governor plays an important role in ensuring oversight and scrutiny of health and safety policy, procedure and practice on behalf of the full governing body.

It is recognized that Governors are volunteers and generously give of their time, interest and expertise to the ultimate benefit of children in our schools but it should not be underestimated that your role is that of a ‘senior manager’ of a school with accountability befitting such a significant responsibility

It is a matter for the governing body and Executive Headteacher to plan its own guidelines on the role that it expects the H&S governor to undertake. A good working relationship between the Executive Headteacher (or designated member of staff for H&S) and the H&S governor will enhance the success of this initiative.

As a model, the H&S governor, in support of the Executive Headteacher should ensure that the school has procedures for meeting all relevant health and safety legislation including undertaking risk assessments (statutory responsibility according to OFSTED).

Generally, the Executive Headteacher will be responsible for the day to day management of the school’s health and safety policy and the communication of its requirements. The governing body has the responsibility to monitor the policy and, if necessary, to require additional actions.

Your role as Nominated Governor for H&S is to:

• Act as a ‘critical friend’ to the school, in order to ensure that the appropriate systems and procedures are in place to cover all aspects of the safeguarding agenda and all statutory governing body responsibilities are met.

• Monitor appropriate policies, including the safeguarding and whistle blowing policies.

• Ensure there is a suitably qualified, trained and supported senior member of staff who has responsibility for responding to and overseeing safeguarding issues.

• Ensure that the Executive Headteacher adequately supervises and supports the work, development and wellbeing of the senior staff to whom they may delegate safeguarding responsibilities in order that there exist clear lines of accountability.

• Ensure there is a robust system for recording, storing and reviewing child welfare concerns.

The H&S Governor should;

Work with the school health and safety representative to ensure that the school;

• Has a health and safety policy and have arrangements to implement and monitor it.

• Decides the appropriate health and safety procedures and practices to be undertaken by the school

• Works with the school’s health and safety representative to make regular termly health and safety inspections of the school premises

• Ensures that all staff with Health and Safety responsibilities are trained and competent to carry them out.

• Ensures that risk assessments are in place and reviewed regularly.

• Maintains an ‘audit track’ showing delegated responsibilities for all Health and Safety tasks.

• Considers budget implications on implementing the responsibilities identified above.

The H&S Governor should;

• Conduct without-notice inspections of the Fire Folder, Asbestos Register, risk assessment folder, Accident Book and any other documentation that relates to H&S in the school.

• Keep the governing body informed of health and safety issues

• Provide an annual report to the full governing body to include, amongst other relevant items, detail pertaining to training, themes, issues, number of H&S assessments led by school, breaches of H&S and good practice identified.

It should be noted that this is a suggested outline only and not an exhaustive list of ‘duties’.

................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download