Based Upon Percentage of Block - California Courts



Attachment 5Submission Form for Technical & Cost Proposal(Full Service)Proposer’s name, address, telephone and fax numbers, email and federal tax identification number. Firm (Legal Name):Address:Address Line 2:City, State, Zip CodeContact:Title:Phone Number:Email Address:Federal Tax ID Number:Web Site:Hotel Check-in TimeHotel Check-out TimeGuest Room Reservation Cancellation PolicyPlease indicate which date(s) you are offering for the programDatesYesNo1st Choice: March 6-9, 20182nd Choice: March 13-16, 20183rd Choice: March 11-14, 2018Billing YesNoDoes the property accept direct billing (master account)? Daily Amount TotalWhat is the amount held for incidentals upon check-inEstimated Meeting and Function Room Block: Propose Meeting and Function Rooms schedule, including the date, time, and a description of the set is detailed below. Please add the Function room name, square footage, noting dimensions, any odd shapes, angles, pillars and other salient characteristics). Enter “n/a” for any items that are not applicable. TimeFunctionSet UpExpected AttendanceRoom NameSq. FootageDate 112:00pm-24 hoursCJER Office1 round, 4 6’ tables for materials512:00pm-24 hoursAV 1 6’ table for 22Date 224 hoursCJER Office1 round, 4 6’ tables for materials524 hoursAV 1 6’ table for 227:00am-24 hoursFaculty RoomConference67:00am – 5:00pmRegistration2 6’ tables, 2 chairsflow6:00am – 24 hoursGeneral SessionCrescent Rounds of 5, riser with head table for 31856:00am – 24 hoursBreakout #1Crescent Rounds of 5, head table for 3606:00am – 24 hoursBreakout #2Crescent Rounds of 5, head table for 3606:00am – 24 hoursBreakout #3Crescent Rounds of 5, head table for 3406:00am – 24 hoursBreakout #4Crescent Rounds of 5, head table for 340Date 324 hoursCJER Office1 round, 4 6’ tables for materials524 hoursAV 1 6’ table for 2224 hoursFaculty RoomConference624 hoursGeneral SessionCrescent Rounds of 5, riser with head table for 318524 hoursBreakout #1Crescent Rounds of 5, head table for 36024 hoursBreakout #2Crescent Rounds of 5, head table for 36024 hoursBreakout #3Crescent Rounds of 5, head table for 34024 hoursBreakout #4Crescent Rounds of 5, head table for 34011:30am-1:00pmLunch (no speaker)Rounds of 8-90185Date 424 hours-2:00pmCJER Office1 round, 4 6’ tables for materials524 hoursAV 1 6’ table for 2224 hours-1:00pmFaculty RoomConference624 hours-2:00pmGeneral SessionCrescent Rounds of 5, riser with head table for 318524 hours-2:00pmBreakout #1Crescent Rounds of 5, head table for 36024 hours-2:00pmBreakout #2Crescent Rounds of 5, head table for 36024 hours-2:00pmBreakout #3Crescent Rounds of 5, head table for 34024 hours-2:00pmBreakout #4Crescent Rounds of 5, head table for 340Date 424 hours-10:00amAV 1 6’ table for 22Are Meeting and Function Rooms compliant with American Disabilities Act (ADA)?YesNoCan the Program use its own audio-visual equipment at no additional charge?YesNoPlease include an audio-visual price list sheet with this proposal for the Program.Propose Meeting and Function Room Rates. Please note the maximum Meeting Room Rental as indicated on the RFP in Section 2.Based Upon Percentage of BlockInclusive Meeting Room Rental RatesIf the total sleeping rooms occupied equals 80-100% of the total sleeping rooms plimentaryIf the total sleeping rooms occupied equals 70–79% of the total sleeping rooms blocked.If the total sleeping rooms occupied equals 60–69% of the total sleeping rooms blocked.If the total sleeping rooms occupied equals 59% or less of the total sleeping rooms blocked.Propose Termination Fee and corresponding Effective Deadline Date. Please note the maximum Termination Fee as indicated on the RFP in Section 2:Item NumberTermination Effective Deadline DateInclusive Termination Feesa.Effective on or before:b.Effective on or before:c.Effective on or before:d.Effective on or after:Propose Food and Beverage schedule, including specific menus provided for the unit price indicated on the Form for Submission of Cost Pricing. Type of Group MealFood and Beverage MenuEstimated Number of MealsInclusive Price per personDate 3Breakfast Buffet 200AM Coffee Service200Lunch200Date 4Breakfast Buffet 200AM Coffee Service200Propose Sleeping Room schedule. Enter “n/a” for any items that are not applicable. DateType of Sleeping RoomEstimated Number of Sleeping RoomsConfirm number of rooms able to provideConfirm daily room rate (w/o taxes & surcharges)Confirm daily individual room rate w/ surcharges and/or tax (if applicableDate 1Single Occupancy6Date 2Single Occupancy137Date 3Single Occupancy137Date 4 Single Occupancy2Date 5Check-outCheck outAre Sleeping rooms compliant with American Disabilities Act (ADA)?YesNoPropose the cut-off date for reservations:__________________Check either “yes” or “no” beside each of the items listed below. If applicable, propose the rate(s) for tax and/or surcharge below:Item NumberTypeYesNoPercentageRate Dollar Amounta.Hotel/motel transient occupancy tax waiver (exemption certificate for state agencies)b.Occupancy Tax rate:$c.Tourism, State Tax or Surcharge:$d.Tourism, State Tax or Surcharge:$Propose Parking price schedule, number of parking passes, discounted passes and parking rate inclusive of any service charges, gratuity, and/or sales tax. Enter “n/a” for any items that are not applicable. Parking RateNumber of Complimentary parkingValet Parking Rate Self Parking Rate Oversize vehicles/SUV In/Out PrivilegesComplimentary parking Discounted Parking Group RateNormal Hotel Parking RatePropose High speed internet connection pricing. What are the daily charges for an individual computer connected to the Internet in meeting rooms? __________________What are the daily charges for computer connection for individual guests? __________________Are there additional charges for multiple computers connected to the Internet where the client provides the necessary networking hardware? Yes No . If yes, how much per day? _____________(Please propose the lowest package rate possible)Other Program Needs (identify if included in other proposed pricing):Item No.DescriptionApproved (please note if approved)Alternative plimentary Registration area telephone2.(5) Complimentary easels3.(4) Complimentary Wireless Internet for Registration and Offices4.Staff Office and AV storage area on total lock out – complimentary lock out and 2 keys each for plimentary room policy – please indicate how many booked rooms will earn 1 complimentary room.plimentary riser & podiumAdditional concessions:Propose options for transportation to the hotel on public transportation Discuss the various means of transportation to local airports.Discuss the approximate distance from major freeways.OFFER PERIODA Proposer's submission is an irrevocable offer for ninety (90) days following the proposal due date. In the event a final contract has not been awarded within this ninety (90) day period, the Judicial Council of California reserves the right to negotiate extensions to this period.L. Signature (must be completed by proposer): Signed this _________ day of _______________________, 20________.By:SignaturePrint NameTitle: ................
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