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Great Hearts Academies 2017-2018 Funding Year: E-Rate Bid Information Form 470 | Category 2 Background: Bids and proposals are for two separate schools, one pre-existing and another new site. Both are included as separate bid scenarios herein as follows:BEN 17007996 is to identified as school A-North Phoenix PrepBEN 17007997 is to be identified as School B-Archway Classical Academy-North Phoenix. Both Schools are on the same physical site and share the same physical mailing address but are considered as separate and distinct entities. North Phoenix 17007996 32nd St and Hearn Rd, Phoenix, AZ 85032Archway N. Phoenix 17007997 32nd St and Hearn Rd, Phoenix, AZ 85032Category 2:Internal ConnectionsEquipment to be utilized at new location and existing location. The school reserves the right to adjust quantities prior to purchasing to meet the needs of the school.Equipment listed or compatible to:WAPsUAP-AC-PRO Wireless Access Point, PRO series, 2.4GHz and 5GHz, 50 user capacity, 300ft clear-field range, 802.3af PoE. or equivalent Configuration & InstallationManagementCloud managed devices are preferred. All proposals must include pricing for eligible licenses, software, installation, taxes, and freight. Please provide pricing in Table 1 - Network Infrastructure.Bidder Requirements:? Bids must be submitted via email to erate@ ? Bids are due by 4:00pm MST on Friday, April 21, 2017. ? Bids must reference the SLD Form 470 number and Service Provider Identification Number (SPIN). ? Bidders must fully complete the Pricing Worksheet(s) for the project(s) on which they are bidding. ? All taxes, including sales taxes, must be identified separately. Sales tax will not be included in the competitive evaluation of the quote but will be included in the E-Rate Funding Application. ? Bidders must agree to comply with the rules and regulations of USAC and the E-Rate program. Bidders must be familiar with the billing methods and timelines specified by USAC.Bidders should provide at least 1 reference with contact information. Quotes must: ? Separate ineligible services and equipment from eligible services and equipment ? Include installation, configuration and testing of equipment ? Provide warranty information ? Provide information on scalability and management capabilities ? Provide reliability information to assist in evaluating long-term performance of equipment ? Provide manufacturer, model name or number, and SKU of each device ? Provide separate detail describing what is included in the installation and maintenance costAdditional Information: ? Questions and proposals may be submitted via email to, erate@. Answers to questions may be shared with other vendors if necessary to provide clarification to the RFP process. If you wish to receive copies of the questions and respected answers, you need to declare this interest with us via email communication so we know where to route the Q & A.? Multiple year maintenance contracts are encouraged. Please itemize any price differences associated with a multi-year contract.? Great Hearts Academies retains the option to increase and/or add additional service locations as well as to remove locations due to closures or re-organization requirements, as deemed necessary by Great Hearts Academies. We may elect not to open any or all additional resource centers identified herein. Failure to meet the above specifications may result in disqualification of bid. Great Heart Academies reserves the right to reject any or all bids. Bid Evaluation: The winning bid will be the most cost-effective bid based on a number of weighted factors. Price will be the most heavily-weighted factor in the evaluation of the bids; however, other factors such as thoroughness of bid response, vendor experience, customer service and ability to interoperate with the Great Hearts environment. Please address these factors in your bid proposal. Great Hearts Academies reserves the right to award the services requested herein to the best-qualified bidder(s).Pricing Worksheet Pricing Worksheet Table 1- Network Infrastructure (per site)Item QtyPurchasePrice/unitSales Tax Shipping Installation / ConfigurationMaint - MRCWarrantyWarranty Descr.WAP50Table 2 – Management of Internal Bandwidth (MIBs)You are welcome to submit pricing in 1 of 2 ways.Option 1 – price per equipment:Specify the monthly recurring cost for management of each piece of equipment in Table 1. Specify the monthly recurring cost for management of existing equipment shown in the following list. Option 2 – price per schoolIf your pricing model is priced per site independent of the equipment quantities, then you are welcome to price by school, indicating that the price is by facility independent of the number of switches, firewalls and UPS units installed. This pricing must be by school, not by campus.List of equipmentMonthly recurring costORList of schoolsMonthly recurring cost ................
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