Email V-4.0 - 13mca05



HYPERLINK "" Email V-4.0September 4, 2016Darji SahilLeave a commentHi (name)!Hi there, (name)How are you? 4, 11How’s everything going? 23How have you been?It was so nice to hear from you. 27So nice to hear from you. 30I was glad to hear from you. 28It’s always nice to hear from you. 1I hope you are doing fine. 7I hope things are going well with you these days. 26Hope you are well. 2, 9Long time no see. 3Hope all’s well in your world! 3Hi everyone! (to more than two people) 5, 21What’s new?Are you keeping warm/cool these days?Dear (name),Say hi to (third person’s name) for me.(Name) says “hi.”Send my regards to (third person’s name).Give my regards to (third person’s name).Good luck on (your test).Good luck with this!Wishing you the best.I wish you the very best. 30I’m sure you’ll do well.I have confidence that you can… 30You will also do very well. 30Study hard. 30I’ll be thinking about you.Let me know how it goes.Let’s hope it will come out! 6I heard you…(Third person’s name) told me that you…Way to go!Alright!That’s great news!Congratulations!Congratulations on passing the test!I’m happy to hear that you got the job!What do you think?How does that sound?What do you recommend I do?Would you have any ideas about what I should do?I was wondering if you could give me some advice.I have no information… Do you?Please let me know.Please tell me more about it! 19You should…Maybe you ought to…Why not…?If I were you, I’d…Please…Can you…?Would you… 9Could you please…? 2, 4Could I ask a favor of you?Would you mind…?Would you be able to…?I was wondering if … 3, 4, 23If it’s not too much trouble, could you…?If you don’t mind, would you… 10I would like to request that… 22Would it be too much to ask you to… 9I would appreciate it very much if you would… 11Thanks a lot!10Thank you kindly.2It was great meeting you this week! 24I really like the (N).Thank you for (N) 6, 16, 18, 20, 25Thanks for (v-ing) 13It was very kind of you to…Thank you in advance. 11Hang in there!Keep your spirits up!I’m so sorry to hear about (N).I was sorry to hear that…(S)Sorry to let you down.Sorry to trouble you.Sorry about this short notice.First, I have to apologize for… 12I’m afraid I can’t (VP)I’m sorry, but I won’t be able to…I feel guilty about…Let’s try to get together in the near future.案内状We are going to have (N)We hope you…8How about… 8, 15, 21Would you be interested in?Are you interested? 23Would a Sunday be convenient for you? 21Come visit us 20I was wondering if you would like to…I was wondering whether you… 17I would like to invite you to… 22Reply ASAP by e-mail, or call me at home.If you have some free time… 1Why not… 1Let’s… 1Turning Down an InvitationAs kind and inviting as your suggestion is, I regret that I have to decline at this time.21Dear Sirs,Dear (company name)I visited your home page.I would like to…I placed an order for…Please let me know about…Please could you check on this as soon as possible?E-mailの終わりSee ya.CU.See you Saturday, 14Take care! 18, 25, 27, 30Stay in touch. 27Bye for now. 3All the best 3, 8See you later, (other person’s name).Hope to see you soon again. 9That’s all for now. 6I hope you all have a great weekend!　　 (to more than two people) 5Love, (your name) 5, 20, 24, 25I’ll send e-mail again soon. 24I’ll contact you later… 26Looking forward to… 13Looking forward to hearing from you. 22You will always be a welcome visitor in our home. 29Best regards, (your name) 2, 10, 11Kind regards, 15Best wishes, 4, 9Bye now, 16Enjoy studying… 28Keep cool! 23Sincerely, (your name) 1, 7, 26Sincerely yours, (your name)Email V-3.0September 4, 2016Darji SahilLeave a commentMaking more than one request in a letter or emailDear Mr SmithI recently saw an advertisement for your new range of kitchen equipment.I own a small retail shop selling household goods and am interested in buying some of your new products. Could you therefore please send me your price list? [first request]I would also be grateful if you could include details of delivery and postage. [second request, with also]Thank you in advance.Best regards???Please send all the shipping documents for the next batch of drugs.->Kindly send the shipping documents for the next batch of drugsA simple letter of acknowledgement could read:Dear Mr. Williams,Thank you for inquiring about our new email marketing enterprise application. A team member will contact you tomorrow with a detailed explanation of the product that fits your business need.Thanks again for your inquiry.Sincerely,James BurtonHere’s a more detailed letter of acknowledgement:Dear Mr. Gate,Thank you for your order of 25 DVDs. We will send them within the next 3 days.Before we send them however, we need to know the type of package you prefer. Kindly visit your order page and select your preference. If you have any question, call us at +2348035290896. You will be promptly attended to by the customer service team.Thanks again for your order. We look forward to your final instructions.Sincerely,James NoahHere’s a professional response to email inquiries for InformationDear Ms. Abike,Thank you for inquiring about the email software advertised on my blog. Each of the listed software functions uniquely on different platforms. Before I recommend a particular one, I would like to know a bit more about you and your needs:1. What kind of business do you handle? Are you self-employed , manager or a business owner?2. Will you be using the software on a mobile device or computer? Is your computer a Mac or PC?3. What kind of emails do you send most often? Are they replies to customer questions, business-to-business information or just emails for team members?Once again, thank you for your interest in purchasing some of the email software advertised on my site. I hope you will find them suitable for your business needs.Cordially,AyoHere’s a professional email response to Request for MaterialsDear Mr. Kinkar,Find attached the email marketing course you requested. As I said on my website, I’ll keep sending updated versions of the course from time to time. Ensure you carefully study the first chapter of the course. It will provide a solid base on which every other information in the course anchors.I hope your email campaigns are already bringing good results. Let me know if I can be of assistance in any way possible.Yours truly,James BlunEmails V-2.0September 4, 2016Darji SahilLeave a commentReply Email Sample I: Approving an ApplicationDear Mr. Siva,Welcome! Your application to Woculus has been approved. We are proud to have you as one of our editors.Siva, like I said before, our vision at Woculus is to be the one-stop site where business owners, marketers and sales personnel can learn how to use technology profitably for their businesses. Our posts are well-research, practical and rich. As an upcoming blog, we constantly strive to provide the highest quality posts to our readers. If there is a better post about any of our areas of interest on the Internet, we are not doing our job well.Find your login details below:Username: Don SivaPassword: siVA2013The entire Woculus team looks forward to a very professional working relationship with you; and we ready to support you in any way possible to serve our audience better.Yours very truly,Reply Email Sample II: Declining an Application without OffendingMr. Vijay,Thank you for your recent application to become a writer on Woculus. We are very much complimented that you would like to write for Woculus.Your application details will be retained in our files. Currently, we do not have any vacant section; and our writers are on the top of their jobs. We shall, however, contact you as soon as we have an opening.I would appreciate being notified if you wish to cancel your application for any reason.Best regards,Reply Email Sample III: Approving Application for a Different PositionDear Mr. Frank,Thank you for applying for the opening in our company and sending your design samples. I have reviewed your style and thought about the issues you raised during our last discussion, especially your reluctance to create new design samples for our evaluation. Since then, I have received new design samples from more than ten candidates, lending credence to their works.Eventually, I have concluded that your samples are not enough to help me reach a conclusion about you. So, we now have a new Chief Designer for our company. However, I would be happy to work with you on contract basis if you agree to this.Thanks again, Frank, for your interest in our company.Cordially,Reply Email Sample IV: Declining an InvitationDear Miss Sheryl,Pardon the delay in responding to your last email. I have been in the process of setting up my own social network; so I had to resign from Facebook Inc.I very much appreciate your invitation to help evaluate the Facebook App you are developing this time, but this may not be in the best interest of Facebook’s management. You may contact some other editors on Facebook forum.Thank you for understanding.Best regards,Reply Email Sample V: Declining an AppointmentDear Mr. Mohammed,I was flattered by your request to make me a minister in your church branch in Bahamas. Regrettably, I won’t be able to accept this position.I wish you well in BahamasYours truly,Reply Email Sample VI: Reply to request for information about your product or serviceDear Mrs. Thatcher,Thank you for your inquiry about Apple Stores. Find attached herewith some literature on our products including the products in alpha development stage. I have also included a sample username and password for you to try out the products that catch your fancy.Please, do not hesitate to call me if you have further questions. I will be glad to have you as a customer.Sincerely,Reply Email Sample VII: Reply to Request for SamplesDear Mr. Ahsan,I have attached five samples of my original designs to this email. The sixth attachment is a list of designs where I collaborated with other designers including the location (URL) of the designs on the Internet.Thank you for allowing me to send samples to you. I will be pleased to participate in the forthcoming competition and also introduce my services to your team.Kindly notify me should you need any other information.Regards,How to give bad news in a business email exerciseSeptember 4, 2016Darji SahilLeave a commentEmail 1Dear Mrs Ryder,I regret to inform you that due to?a mistake on our computer system, your credit card account with ourselves has been cancelled.?As a result, you will not be able to use the credit card. I apologise on behalf of our company for this situation happening.Unfortunately, due to banking regulations we are not legally able to change your account’s status from cancelled to active.?In order to?change the status to active, you will have to reapply for the credit card account again. Once you have done this, we will re-issue you with a new card as quickly as we can.Please find below a link to the web page to reapply: a way to recompense you for any trouble this has caused, we will credit your account when active with ?35.If you have any questions, please don’t hesitate to contact me by email (on jbeever@) or by phone (on 0242 7433123).Please accept my apologies for any inconvenience this may cause.Yours sincerely,James BeeverCustomer Services AnalystEmail 2Good Afternoon John,I’m afraid I won’t be able to?help you to do the report for the holiday park.Something very important has just come up?and for the next two weeks I’m going to?have to focus all my attention on it.I appreciate that?it’s very late to tell you that I can’t help you and I can only apologise for that.Have you thought about?asking Karen Taylor to help? She has experience of writing these types of reports.Sorry again for?not being able to help you.Regards,EmmaHow to write an email to thank somebody exerciseSeptember 4, 2016Darji SahilLeave a commentEmail 1Dear Mr Trotter,I would like to take this opportunity to thank you for?showing myself and my colleague around your factory on Monday. It was both a very informative and productive visit for both myself and my colleague. I really appreciate that you took time out of your busy work schedule to show us around and meet with us.It was a pleasure to meet with you?and your staff. All of whom?treated us with the utmost kindness and respect?during the whole of our visit.?If you could pass our thanks ontoyour staff, it would be very much appreciated.Once again, thank you for?the visit.Yours sincerely,Eric BannerAccount ExecutiveMerlin Components plcEmail 2Dear all,I would just like to make you aware that?our company has won the contract to supply photocopiers to the American government for the next 3 years.I would like to thank you all for?the hard work you have done over the last four months. The winning of this contract?is a recognition of?all your hard work and dedication that you have made over the years to make our company great.?This wouldn’t have been possible without you.Thank you,Ron LoweCEORunners Ink inc.Email 3Hi Peter,Thanks a lot for?sending me a copy of the report.?It’s really appreciated.Regards,SallyExample & Exercise: Feedback to a colleagueSeptember 4, 2016Darji SahilLeave a commentHi Simon,I hope you are well?As you asked, I’ve been using your new software application for adding customer information for the past couple of days.?Overall, I’ve been very impressed withhow easy it is to learn. Within 5 minutes of opening it, I knew what I had to do. I wish other applications were so easy to learn.Also, I love the design of the application. It looks modern and simple.There are a few things which I think could be improved:I’m not sure that it’s necessary?to have so many input fields for the information. It took me nearly 10 minutes to complete the form for each new customer. I don’t think that it’s necessary to know if the customer is married or what their nationality is. The longer we keep new customers on the phone when adding their personal details to our database,?the less likely they are to return.In addition,?have you thought about?making some of the input fields automatically complete information??You could use?the post/zip code to automatically add the street name, town and country for each customer.?Making the form quicker to complete.A couple of times?I couldn’t see what I had written.?For me, the size of the letters/fonts isn’t big enough.?If I were you, I would consider?making the letters/font bigger.Although I think experienced staff will find it easy to complete the form with customers’ information on the application, new staff may struggle. As you know, new staff often don’t know exactly what information to take from a customer or they complete fields with the wrong type of information.?Can you think of a way to?help new staff complete the form correctly without them having to ask other staff in the call centre?As I said before, overall I think the application is very good. I just think with some minor changes, it could be even better.Contact me if you want to go over what I’ve suggested.?Take care,ChrisExamples & Exercise: Can’t attend a meeting emailsSeptember 4, 2016Darji SahilLeave a commentEmail 1Dear Mr Smith,Thank you for the invitation to the review meeting on the 12 July. Unfortunately,?due to a prior commitment?that I am unable to change, I will not be able to attend the meeting.If you need to contact me, please do not hesitate to do so on my mobile, 6902341899.I apologise for any inconvenience this may cause.Yours sincerely,T BerridgeEmail 2Hi John,I hope that everything’s going well over there?I’m afraid that?I can’t make?tomorrow’s meeting.?Something very important has just come up?and I’m going to be very?busy?tomorrow.I’m sorry for the?short notice, but I just found out this morning.Is there?any chance we can put the meeting back?until Friday?Let me know if that’s OK for you.RegardsWillEmail 3Dear Miss Garland,With reference to the upcoming review meeting on Thursday the 13 November, I am afraid that?due to personal reasons, I will not be able to attend.Would you object if we postponed?the meeting to next week? If this is appropriate,?what day would be convenient for you?If you have any questions, please do not hesitate to contact me on my mobile, 1902341892.Allow me to apologise for?any inconvenience this may cause.I look forward to hearing from you.Yours sincerely,D MitchellExercise & Examples: Emails of invitationSeptember 4, 2016Darji SahilLeave a commentEmail 1Hi Ian,We’re holding?a meeting on the current problems with the computer systems andI’d appreciate it if you could come. Having somebody like yourself there from the legal department is important because of the problems we’ve had with the loss of customer data.The meeting?will take place?next Thursday at 2pm in meeting room 3 in the Corley Building in Leeds.If there’s anything you would like to discuss in the meeting, send it to me by email and I’ll include it in the meeting’s agenda.Let me know as soon as possible?if you can attend.Regards,David MitchellIT Project ManagerEmail 2Dear Mr Smith,My name is Sue Jenkins and?I am writing on behalf of?Reef Technologies plc.We are pleased to announce?that we are sponsoring a series of presentations on the future of renewable energy. The presentations are going to be performed by world-renowned experts in the field (for example Dr Josh Bartlett from MIT and Mrs Jennifer Woods from Clean Future inc.) and will consider future advances in the technology of renewable technology.Due to your company having worked with Reef Technologies plc in the past,?we would like to invite you to?the event.?The event will be held?at the Randalls Conference Centre in Leeds between 3pm and 8pm on the 12 April 2013.?If you require directions to the venue, please let me know.If you would like to attend, please confirm your attendance by?replying to this email by the 18 March 2013.If you have any questions about the event, please don’t hesitate to contact me by email (on sjenkins@) or by mobile/cell (on 07867 7433123).I look forward to receiving your reply.Yours faithfully,Sue JenkinsPR ManagerReef Technologies plcExample & Exercise: A business email of response/replySeptember 4, 2016Darji SahilLeave a commentDear Mr McAdam,With reference to your last email regarding the current situation with the Skipton Airport Project,?I can confirm the following:We successfully completed stage 2 on Monday and?at present?we are preparing to start stage 3.?On the whole, the project is going well. We have not encountered any problems with the machinery but there are still some minor issues with the delivery system.As was pointed out?in our last meeting, the problem with the delivery system isdue to?the software. It is a very common software issue and we just need time to correct the code.Rest assured that?this issue is being looked into and?we are confident that?it will be resolved by the end of the month.Please accept my apologises for not receiving a copy of the updated project report earlier.Please find attached?a copy of the report at the end of email.Concerning?your question about the post-installation support package, I can confirm that we provide both remote and call-out site support 24 hours a day, 365 days a year. This covers remote monitoring, a service every 3 months, service engineer visits and the cost of all parts and labour.With regards to?your request to extend the period of post-installation support from 6 months to 12 months.?May I suggest that?we discuss this?matter?at the next project update meeting?I hope that this answers your questions.If you require any further assistance, please do not hesitate to contact me on my mobile, 07340 7602133.I look forward to hearing from you.Yours sincerely,?David MitchellProject ManagerOpening sentences for formal emailsSeptember 4, 2016Darji SahilLeave a commentI am writing in reference to…This phrase is used when you know or have had contact with the person/people you are writing to before, but it is the first time you’ve either written or spoken to them about what you are asking or informing them about in the email/letter.You would follow this phrase by saying what the topic/subject you are writing to them about (e.g. ‘the current problems with the York’s telephone network’, ‘the Johnson project’ etc…).‘I am writing in reference to next month’s marketing presentation in Seattle.’Following this, you would then explain what the purpose of your email is (e.g. ‘I have a few questions which I hope you could answer for me.’, ‘I would like to make you aware of a recent development.’ etc…).see lessI am writing with regards to…This is basically the same as ‘I am writing in reference to’, in that it is used when you know or have had contact with the person/people you are writing to before, but it is the first time you’ve either written or spoken to them about what you are asking or informing them about in the email/letter.You would follow this phrase by saying what topic/subject you are writing to them about (e.g. ‘the current problems with the York’s telephone network’, ‘the Johnson project’ etc…).‘I am writing with regards to next month’s marketing presentation in Seattle.’Following this, you would then explain what the purpose of your email is (e.g. ‘I have a few questions which I hope you could answer for me.’, ‘I would like to make you aware of a recent development.’ etc…).see lessWith reference to…This phrase is used when you know or have had contact with the person/people you are writing to before and you are responding/replying to either an email/letter they sent or to something they said or ask you to do (either by phone or face-to-face).You would follow this phrase by saying what you are responding/replying to (e.g. ‘your email’, ‘our telephone conversation’ etc…) and the topic/subject of it (e.g. ‘regarding the current problems with the York’s telephone network’, ‘regarding the Johnson project’ etc…).After this, you would say what you have done (e.g. ‘, I have spoken with our sales department’ etc…) or introduce the section in the email/letter where you answer their questions (e.g. ‘, I can confirm the following:’):‘With reference to your email regarding next month’s marketing presentation in Seattle, I can confirm the following:’see lessFurther to…This is basically the same as ‘With reference to’, in that it is used when you know or have had contact with the person/people you are writing to before and you are responding/replying to either an email/letter they sent or to something they said or ask you to do (either by phone or face-to-face).You would follow this phrase by saying what you are responding/replying to (e.g. ‘your email’, ‘our telephone conversation’ etc…) and the topic/subject of it (e.g. ‘regarding the current problems with the York’s telephone network’, ‘regarding the Johnson project’ etc…).After this, you would say what you have done (e.g. ‘, I have spoken with our sales department’ etc…) or introduce the section in the email/letter where you answer their questions (e.g. ‘, I can confirm the following:’):‘Further to your email regarding next month’s marketing presentation in Seattle, I have investigated your concerns with our marketing department.’see lessMy name is Ruth Smith and I work…This phrase is used to introduce yourself. It should be used when you have never had any contact with the person you are writing to before. You would use this when you are making the first contact on the topic/subject you are writing to them about, not responding/replying to them.You should follow this by saying which company/organisation you work for (e.g. ‘at Shell International’), the department and company/organisation you work for (e.g. ‘in the accounting department at Shell International’), or your job title and the company/organisation you work for (e.g. ‘as an accountant at Shell International’). The choice is yours.‘My name is Ruth Smith and I work in the customer services department at HBOS.’You would follow this by explaining what the topic/subject you are writing to them about is. You can use either of the first two phrases on this web page to do this: ‘I am writing with regards to….’/’I am writing in reference…’:‘My name is Ruth Smith and I work in the customer services department at HBOS. I am writing with regards to some issues we have noticed on recent transactions on your credit card.’see lessMy name is Ruth Smith and I am writing on behalf of…This is very similar to the previous phrase in that it is used when you have never had any contact with the person before and you’re introducing yourself. The difference is that it is used when the person in your company/organisation who normally has contact with the person you are writing to is either unable to write to them (e.g. they are on holiday) or has asked you to do it instead (e.g. they are busy).You can use this phrase when you are both making the first contact on the topic/subject you are writing to them about or responding/replying to them on something.You should follow this by saying the name of the person they know and normally have contact with in your company/organisation (e.g. ‘William Smith’) or with both that person’s name and the name of your company/organisation (e.g. ‘William Smith at Shell International’). The choice is yours.‘My name is Peter Clough and I am writing on behalf of William Smith at Shell International.’You would follow this by explaining what you are writing to them about. The choice of phrase you use to do this, depends on whether you are responding/replying to something or not. You can use any of the first four phrases on this web page to do this: ‘With reference to…’/’Further to…’ or ‘I am writing with regards to….’/’I am writing in reference…’.‘My name is Peter Clough and I am writing on behalf of William Smith at Shell International. With reference to your email regarding next month’s marketing presentation in Seattle, I can confirm the following:’see lessEmail of apology exerciseSeptember 4, 2016Darji SahilLeave a commentDear Mr Smith,Further to your email of the 17th December 2009 regarding your order (ref no. 34ED12QP). First of all,?please allow me to apologise for?Peter Taylor not responding to your email. I can confirm that Peter has been on sick leave for the whole of this week. And although this explains the issue, it does not justify it.It transpires?that there was a miscommunication in his department and the person who should have been taking care of this issue, did not. I?have already taken all the necessary measures to ensure?that this does not happen again in the future.Thank you for bringing this matter to my attention.With regards to the issues about your order, I?have taken personal charge?of them. First of all, let me apologise for the late delivery. We should have made you aware about the delay at the time.Regarding the damaged components, I can confirm the following:It is normal policy here that?we do not accept liability for?problems with components if we are not notified within 7 working days of delivery. And due to the fact that you did not notify us until after 15 working days of the delivery, the Customer Service Department followed procedure.But as we?view you as a valuable customer, and we have worked together for over five years,?rest assured that I will sort out this issue as a matter of urgency. I have already spoken to the Production Director here and he will confirm tomorrow when we can send the replacement components to you. I will update you about the situation with the components by the end of tomorrow at the latest.Could you please confirm if this is adequate?I do hope that this situation?has not damaged your confidence in working with us.Once again,?please accept our apologises for any inconvenience caused.If you have any questions, do not hesitate to contact me on mobile 07995 348236.?Yours sincerely,?Mrs Sally BoswellRugger Sales DirectorHow to ask somebody to help you in an email exerciseSeptember 4, 2016Darji SahilLeave a commentHi Simon,I hope you are fine and had a good holiday?We went to Portugal two years ago. It’s a beautiful place and the people are very friendly.I was wondering if you could do me a favour. I’m writing a presentation on ‘changes in modern marketing’ to give at the international marketing conference next week. I’ve nearly finished it and I think it sounds ok. But I think that the PowerPoint slides for the presentation look terrible.I know that you are very good at?creating slides on PowerPoint (your slides always look very professional).?Would you mind?having a look at them?I just need you to?have a look at them and suggest how I can make them look more professional. There are about 12 slides for the presentation.?It shouldn’t take longer thanan hour to do it.?I’d really appreciate it?if you could help me.I would have asked?Kevin in my team to check them for me, but he’s on holiday until after the conference.It’s no problem if you can’t, but could you let me know as soon as you can?Sorry for asking you to do this, but?I wouldn’t ask you if it wasn’t important.Regards,Ian FlynnHow to write an email to make somebody attend a meeting exerciseSeptember 4, 2016Darji SahilLeave a commentEmail 1Hi Jeff,Thanks for getting back to me about the meeting.I appreciate that you’re very busy?at the moment. As I said in the invitation I sent you, in the meeting were going to be looking at the problems we’ve had with the loss of customer data. To be honest, we still don’t know the full extent. We may have lost the data for 1,000 customers or 500,000. In addition, there is also some indications that it could have been stolen.As you can imagine, no matter what the cause, it’s?going to have major consequences on the company. That why we need to be fully prepared for any eventuality.?And that’s the reason why we felt that?your attendance was necessary.If you could reconsider attending the meeting, we’d all appreciate it.Regards,Sue JenkinsEmail 2Hi Dan,Thanks for getting back to me about the meeting.It’s a shame that you can’t attend the meeting on Thursday.?You’ll be the only person invited that won’t be attending?(The director of customer services has also asked to attend).It would have been an excellent opportunity to have all the relevant areas together to see how we can quickly deal with this problem and limit the consequences.It’s highly likely that we’ll have to organise another meeting?when you can be available. I’ll discuss this with the attendees in the meeting and let you know what they think.Regards,Sue JenkinsEmail 3Hi Sally,Thanks for letting me know that you can’t attend the meeting on Friday afternoon.I’ve spoken to the other attendees (Paul Daniels, Keith Richards etc…) and?we’ve all agreed that we can move the meeting?to a time and date which is more suitable for your schedule.Please advise me of a time and a date which is more suitable for your schedule.Regards,Sue JenkinsSample Letters for Medical Leave RequestsSeptember 4, 2016Darji SahilLeave a commentThe three most common reasons to submit a letter to request a medical leave of absence are the need for surgery, diagnosis of a serious illness, or diagnosis with a chronic condition that may require intermittent leave.Medical Leave of Absence Request: SurgeryYour full name, job titleHome AddressCity, State, Zip codeDateMr./Mr. Last Name:I am writing to you to submit a formal request for a medical leave of absence due to my own serious health condition that requires surgery. My doctor has scheduled a surgical procedure for (insert date) and expects that I will need (insert number) of weeks for recovery before being released to return to work. My physician will be happy to provide a formal medical certification document on my behalf.Please let me know the next steps I should take to secure approval for this request. Thank you in advance for your consideration.Sincerely,Your signatureYour typed nameMedical Leave of Absence Request: Serious IllnessYour full name, job titleHome AddressCity, State, Zip codeDateMr./Mr. Last Name:I am writing to you to formally request a medical leave of absence due to a serious health condition that I have been diagnosed with. Due to my illness, my physician has advised me to seek an immediate medical leave from work and expects that I will be unable to return to work for (insert number) weeks or longer, depending on my response to treatment and recovery progress. I will be happy to have my doctor submit a medical certification form to verify the need for leave.Please let me know what additional information is needed in order to process this request. I greatly appreciate your assistance with this important matter.Sincerely,Your signatureYour typed nameMedical Leave of Absence Request: Intermittent LeaveYour full name, job titleHome AddressCity, State, Zip codeDateMr./Mr. Last Name:I am writing to you to submit a formal request for approval for intermittent medical leave as a result of my diagnosis with (insert condition). While this illness does not require me to need an extended leave of absence, there may be times when I am unable to work due to this condition. My physician can provide you with a medical certification documenting this serious medical condition and possible intermittent leave needs associated with it.Please let me know what steps I should complete next to move forward with my leave request. Your assistance with this important matter is greatly appreciated.Sincerely,Your signatureYour typed nameWriting clear emails: Asking somebody to do somethingSeptember 4, 2016Darji SahilLeave a commentRAP stands for:Reference – Introduce why you are writing.Action – Tell them what you need them to do.Polite close – Thank them and say goodbye.Here’s a simple exampleDear Mr. Breuer,I am writing to you about our meeting on Thursday.?(Reference). Please could you send me the latest version of the agenda before the end of the day??(Action)Thanks in advance for your help.?(Polite Close)Best regardsScott?And if you want to ask somebody to do something, explaining the reason why always makes the email even more effective.Dear Mr. BreuerI am writing to you about our meeting on Thursday.?(Reference). Please could you send me the latest version of the agenda before the end of the day? This will help us to make sure everything is prepared in advance.(Action)Thanks in advance for your help.?(Polite Close)Best regardsScott10 helpful phrases to get you started with your first RAP emailReferenceWith reference to…Referring to…I am writing to…I am writing in response to…In response to your inquiry…Polite CloseThank you for your assistance.Thank you in advance for your help.I look forward to hearing from you soon.Please let me know if you have any questions.Please feel free to contact me if you need any further information.RAP stands for:Reference – Introduce why you are writing.Action – Tell them what you need them to do.Polite close – Thank them and say goodbye.Here’s a simple exampleDear Mr. Breuer,I am writing to you about our meeting on Thursday.?(Reference). Please could you send me the latest version of the agenda before the end of the day??(Action)Thanks in advance for your help.?(Polite Close)Best regardsScott?And if you want to ask somebody to do something, explaining the reason why always makes the email even more effective.Dear Mr. BreuerI am writing to you about our meeting on Thursday.?(Reference). Please could you send me the latest version of the agenda before the end of the day? This will help us to make sure everything is prepared in advance.(Action)Thanks in advance for your help.?(Polite Close)Best regardsScott10 helpful phrases to get you started with your first RAP emailReferenceWith reference to…Referring to…I am writing to…I am writing in response to…In response to your inquiry…Polite CloseThank you for your assistance.Thank you in advance for your help.I look forward to hearing from you soon.Please let me know if you have any questions.Please feel free to contact me if you need any further information.A business email of requestSeptember 4, 2016Darji SahilLeave a commentDear Mr Mitchell,I am writing in reference to the current situation with the Skipton Airport Project. We have a number of questions?which we hope you could answer.First of all, could you please provide us with an update on where you are on the Skipton Airport Project. We would also appreciate it if you could?clarify?what the current issues with the delivery system are, and confirm when you expect them to be resolved.In addition, at the end of our last meeting?we requested?a copy of the latest project update report. Unfortunately, we have still not received it.?We would appreciate it if you could forward this to us.Could you also please confirm?whether the post-installation support covers the equipment 24 hours a day? And what is actually included in the support??In particular, we would like to have confirmation if the cost of parts and labour are included in the package?We require?this information as soon as possible.And lastly,?we are considering?extending the period of the post-installation support from your company from 6 months to 12 months.?We would be very grateful ifyou could provide us with a quote for this extension.I would really appreciate it if you could deal with these matters urgently.I look forward to hearing from you.Yours sincerely,Ian McAdamDevelopment ManagerBusiness Emails v-1.0September 4, 2016Darji SahilLeave a commentWhen we make a requestmore formalless formalI would be grateful if you could … .Could you possibly …??I would appreciate (it) if you could … .Could you please …??When we agree to a request someone has mademore formalless formalI would be delighted to … .(delighted?=?very happy)I will be happy to … .?When apologisingmore formalless formalI apologise for the delay in replying.Sorry for the delay in replying.I/We apologise for the inconvenience.Sorry for the inconvenience.I/We apologise for any inconvenience caused.Sorry for any trouble caused.Please accept our/my sincere apologies.I/We are very sorry … .?When giving bad newsmore formalless formalI/We regret that … .Unfortunately … .I/We regret to inform you that … .I am sorry to have to tell you that … .I am afraid that I must inform you of/that … .I am sorry to have to tell you that … .When complainingThe following phrases may be used as the opening line of the letter or email:more formalless formalI/We wish to draw your attention to … .I wanted to inform you about … .I am writing to complain about … .I would like to complain about … .I am writing to express my dissatisfaction with … .[none]The following phrase may be used as the closing line of the letter or email:more formalless formalI would appreciate your immediate attention to the matter.I would appreciate if you could sort it out as soon as possible ................
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