NEW POSITION JUSTIFICATION FORM - Brockport



POSITION REQUEST FORMInstructions: Complete this form to provide the organizational justification for filling a vacant position or to create a new position. Submit this form with a proposed job description form, organizational chart, advertising plan, and position advertisement. All requests to fill non–instructional temporary positions should be submitted using the Temporary (Non-Instructional) Position Request Form. Position requests are reviewed quarterly by President’s Cabinet. For timely consideration, all requests must be submitted to all levels of supervisory review by the deadline dates listed below:Due Dates:**If the due date falls on a holiday or weekend, the deadline will be the next workday.January ReviewApril ReviewJuly ReviewOctober ReviewSupervisor submit to Department Head/Chair by:December 1March 1June 1September 1 Dean/AVP submit to Vice President/Provost by:December 9March 9June 9September 9Vice President/Provost submit to Human Resources by:December 17March 17June 17September 17Human Resources submit to President’s Cabinet by:January 2April 1July 1October 1 DEPARTMENT INFORMATIONDepartment Name:? FORMTEXT ?????? ????? Division: FORMTEXT ?????????? ????????? POSITION/ BUDGET INFORMATION FORMCHECKBOX Create New Position FORMCHECKBOX Replacement Request and/or Modification to Position - Replacement for: FORMTEXT ????? Incumbent’s Salary: FORMTEXT ?????Local Title (Campus Title): FORMTEXT ?????Proposed Salary: FORMTEXT ?????SUNY Budget Title: FORMTEXT ?????Salary Grade (For Professional & Classified Only): FORMTEXT ?????Is this position vacant? FORMCHECKBOX No FORMCHECKBOX Yes, it has been vacant for FORMTEXT ????? FORMDROPDOWN Anticipated Start Date: FORMTEXT ?????Was the position previously requested? FORMCHECKBOX No FORMCHECKBOX Yes If yes when? FORMTEXT ?????How is the position funded? FORMCHECKBOX PSR FORMCHECKBOX Temp Service FORMCHECKBOX IFR FORMCHECKBOX DIFR FORMCHECKBOX Const. Fund FORMCHECKBOX Grant Line Number: FORMTEXT ????? FORMCHECKBOX Full Time FORMCHECKBOX Part Time (FTE %): FORMTEXT ?????Account Number: FORMTEXT ?????POSITION JUSTIFICATIONSERVICE LEVEL INFORMATIONProvide a description of the services or academic specialty provided by the position and include a statement on whether the position is the only provider of that specific service or academic specialty. (Attach the original job description.) FORMTEXT ?????Provide an assessment of the effect on the department’s operation if the position is left unfilled. Please include any quantitative impact on internal and external customer and/or student service levels and an assessment of the impact of discontinuing the work altogether. FORMTEXT ?????Provide a description of any changes within the past 12 months in the departmental workload (increase or decrease) that would affect the need for this position. FORMTEXT ?????Provide a description of changes, such as increased automation, increased regulations, assessment and accreditation requirements or reporting requirements that have impacted the department and/or the position within the past 12 months. FORMTEXT ?????ORGANIZATIONAL INFORMATIONExplain how any federal, state, or local law mandates or accreditation requirements are related to the services provided by this position. FORMTEXT ?????List any particular licensure or certification which would be required in this position that are not commonly found among other positions within the department. FORMTEXT ????? Describe any staff reductions the department has sustained in the last five fiscal years. FORMTEXT ?????Describe the department’s efforts to accomplish this work via other positions. What are the advantages and disadvantages of having other positions perform the work? FORMTEXT ????? How would filling this position impact the workload of current full-time and part-time employees in the office or department? FORMTEXT ?????If the request is for a managerial or supervisory position:Provide the number of subordinates who report directly to the position. FORMTEXT ?????What position would the subordinates report to if the position is left unfilled? FORMTEXT ?????Provide the number of other managers or supervisors in the division and explain the effect on their span of control if the position were to remain unfilled. FORMTEXT ?????BUDGETARY INFORMATIONProvide a statement regarding the department’s ability to provide adequate space and other resources (i.e. administrative support, technology resources, and professional development support) for the position. FORMTEXT ?????NOTE: For non-instructional positions please stop here and submit for approvals. FOR INSTRUCTIONAL POSITIONS ONLYEstimate the start-up costs associated with hiring this position in addition to salary (e.g., laboratory equipment). FORMTEXT ?????Describe the additional cost. FORMTEXT ?????2. Demonstrate curricular impact/importance of the position to the department by completing this table. Course #Required (R)Elective (E)General Education (GE)Course titleFrequencyMost RecentFall EnrollmentMost Recent Spring EnrollmentGraduate Course (Grad)Clinical Course (Clinical) FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ?????APPROVALS_____________________________________________________________Assistant Director/Supervisor Date______________________________________________________________Director/Department Head/Chair Date______________________________________________________________Dean/AVP Date______________________________________________________________Vice President or Equivalent DateSend original documents to Human Resources Technical Review_______________________________________________________________Director of Classification, Compensation & Payroll Date_______________________________________________________________SUNY HR Date_______________________________________________________________AVP for Human Resources Date________________________________________________________________Budget Date________________________________________________________________Recruitment Coordinator/Affirmative Action Officer Date_____________________________________________________________President’s Cabinet DatePresident’s Cabinet will notify the department head and Human Resources of the approval or denial of the request to fill on or before the last day of the month in which the review takes place. Review MonthNotification Due to Department Head and Human Resources JanuaryJanuary 31 AprilApril 30 JulyJuly 31 OctoberOctober 31 ................
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