Monitoring & Evaluation Strategy and Action Plan

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HEALTH, POPULATION AND NUTRITION SECTOR DEVELOPMENT PROGRAM (HPNSDP)

July 2011 - June 2016

MONITORING & EVALUATION (M&E) STRATEGY

AND ACTION PLAN

PROGRAM MANAGEMENT & MONITORING UNIT (PMMU) PLANNING WING

MINISTRY OF HEALTH AND FAMILY WELFARE GOVERNMENT OF THE PEOPLE'S REPUBLIC OF BANGLADESH

December 2014

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TABLE OF CONTENTS

PREFACE........................................................................................................................................................... III EXECUTIVE SUMMARY .................................................................................................................................. 1 CHAPTER 1. INTRODUCTION ...................................................................................................................... 3

1.1 PURPOSE OF M&E STRATEGY................................................................................................................. 3 1.2 GOAL AND OBJECTIVES OF THE M&E STRATEGY.......................................................................... 3 1.3 PROCESS OF DEVELOPING M&E STRATEGY..................................................................................... 4 1.4 ORGANIZATION OF THE REPORT ......................................................................................................... 5 CHAPTER 2. M&E FRAMEWORK FOR HNP SECTOR PROGRAM ...................................................... 6 2.1 M&E FRAMEWORK FOR HPNSDP.......................................................................................................... 6 2.2 M&E TOOLS FOR HPNSDP ........................................................................................................................ 7 2.3 SOURCES OF DATA FOR HPNSDP MONITORING ......................................................................... 10 2.4 DISSEMINATION OF HPNSDP MONITORING DATA.................................................................... 12 CHAPTER 3. STRATEGY TO GUIDE M&E PROCESSES IN THE HNP SECTOR PROGRAM ........15 3.1 STRATEGIC ISSUES AND ACTIONS FOR STRENGTHENING M&E IN HPNSDP ................. 15 3.2 M&E REVIEW RESPONSIBILITIES AND ACTION BY LEVELS .................................................. 22 CHAPTER 4. PLANS FOR IMPLEMENTATION OF STRATEGIC ACTIONS......................................24 4.1 AIM OF M&E ACTION PLAN FOR HNP SECTOR PROGRAM...................................................... 24 4.2 KEY INTERVENTIONS UNDER M&E STRATEGY........................................................................... 26 4.3 CAPACITY BUILDING PLAN................................................................................................................... 34 4.4 DATA QUALITY PLAN .............................................................................................................................. 35 4.5 DATA UTILIZATION PLAN ..................................................................................................................... 36 ANNEXURES ....................................................................................................................................................38 ANNEX.1 MOHFW NOTIFICATION ON M&E STRATEGY AND ACTION PLAN TWG ................. 39 ANNEX.2 DOCUMENTS CONSULTED ........................................................................................................... 41 ANNEX.3 INDICATIVE TIMETABLE FOR SURVEYS (FOR RFW UPDATE)..................................... 46 ANNEX.4 DATA QUALITY ASSESSMENT CHECKLIST AND TOOLS.................................................. 47 ANNEX.5 MOHFW NOTIFICATION ON PMMU.......................................................................................... 50 ANNEX.6 ASSESSMENT OF EXISTING M&E MECHANISM OF HPNSDP ......................................... 52 ANNEX.7 M&E SYSTEMS IN PREVIOUS AND CURRENT HNP SECTOR PROGRAMS ................. 62 ANNEX.8 HNP SECTOR MONITORING OUTSIDE MOHFW .................................................................. 65

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PREFACE

The Health, Population and Nutrition Sector Development Program (HPNSDP) is being implemented in Bangladesh since July 2011 with the strategic objective of improving access to and utilization of essential health, population and nutrition services, particularly by the poor. Based on the lessons learned from the previous HNP sector programs, HPNSDP focused on systems strengthening including monitoring and evaluation (M&E). This Strategy for Bangladesh's HNP sector program, in particular to HPNSDP, has been prepared in response to recommendations from the 2012 and 2013 Annual Program Reviews (APRs) of HPNSDP that the Ministry of Health and Family Welfare (MOHFW) will develop an M&E Strategy to ensure that key MISs are able to operate complimentarily. It is intended to provide a strategic framework for the MOHFW to strengthen and streamline the M&E processes with institutional responsibilities towards a harmonized information system for the HNP sector. The preparation and finalization of the M&E Strategy and Action Plan is a joint effort of the MESAP Technical Working Group, comprising different stakeholders and partners. Without their sincere efforts, support and cooperation the review and finalization process could not have been possible on time. The Planning Wing also recognizes the role of the MIS and Planning Units of DGHS and DGFP as well as that of the members of the Program Management and Monitoring Unit (PMMU) in preparing this Strategy and Action Plan. The support provided by the PMMU Technical Assistance Support Team (TAST) members (from MEASURE Evaluation and ICDDR,B) is duly appreciated. I hope that the Report would be found relevant and useful by the Government, the Development Partners and other stakeholders working in Bangladesh's HNP sector.

............................................ Niru Shamsun Nahar Joint Chief (Planning)

Ministry of Health and Family Welfare Government of the People's Republic of Bangladesh

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ABBREVIATIONS & ACRONYMS

ADP Annual Development Program

IRT Independent Review Team

AIDS Acquired Immunodeficiency Syndrome

IST In-Service Training

APIR Annual Program Implementation Report ITN Insecticide treated nets

APR Annual Program Review

LCG Local Consultative Group

BDHS Bangladesh Demographic and Health

LD Line Director

Survey

LMIS Logistical Management Information System

BHFS Bangladesh Health Facility Survey

MCRAH Maternal Child and Reproductive Health

BMMS Bangladesh Maternal Mortality Survey

MCWC Maternal and Child Welfare Center

CC Community Clinic

MDG Millennium Development Goal

CDC Communicable Disease Control

M&E Monitoring & Evaluation

CHCP Community Health Care Provider

MIS Management Information System

CPR Contraceptive Prevalence Rate

MMR Maternal Mortality Ratio

CSBA Community Skilled Birth Attendant

MNCAH Maternal Neonatal, Child and Adolescent

DAAR Disbursement for Accelerated Achievement

Health

of Results

MOF Ministry of Finance

DFID UK Department for International

MOHFW Ministry of Health and Family Welfare

Development

MOPA Ministry of Public Administration

DGHS Director General of Health Services

MTBF Medium Term Budget Framework

DGFP Director General of Family Planning

NASP National AIDS/STD Program

ECNEC Executive Committee of the National

NGO Non-Governmental Organization

Economic Council

NIPORT National Institute of Population Research

EmOC Emergency Obstetric Care

and Training

EPI Expanded Program of Immunization

NIPSOM National Institute of Preventive and Social

FP Family Planning

Medicine

FWA Family Welfare Assistant

OP Operational Plan

FWV Family Welfare Visitor

PAD Project Appraisal Document

FY Fiscal Year

PBF Performance Based Financing

GOB Government of Bangladesh

PER Public Expenditure Review

HA Health Assistant

PIP Program Implementation Plan

HEF Health Economics and Financing

PME Planning, Monitoring and Evaluation

HEU Health Economics Unit

PMR Planning, Monitoring and Research

HIS & eH Health Information System and E-Health PW Planning Wing

HIV Human Immunodeficiency Virus

RFW Results Framework

HNP Health Nutrition and Population

SACMO Sub-Assistant Community Medical Officer

HNPSP Health Nutrition and Population Sector

SBA Skilled Birth Attendant

Program

SWAp Sector Wide Approach

HPSP Health and Population Sector Program

SWPMM Sector Wide Program Management and

ICDDR,B International Centre for Diarrhoeal

Monitoring

Disease Research, Bangladesh

TRD Training, Research and Development

ICT Information and Communication

UESD Utilization of Essential Service Delivery

Technology

UHC Upazila Health Complex

IEDCR Institute of Epidemiology and Disease

UH&FWC Union Health and Family Welfare Center

Control Research

UHFPO Upazila Health & Family Planning Officer

IMCI Integrated Management of Childhood

UN United Nations

Illnesses

USAID United States Agency for International

IMED Implementation Monitoring and Evaluation

Development

Division

WHO World Health Organization

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EXECUTIVE SUMMARY

Simple, implementable monitoring and evaluation (M&E) plans that adhere to field practicalities and a set of accepted best practices are crucial to continually improve program performance. Particularly for sector-wide approaches in complex sector like health, nutrition and population (HNP), M&E processes can assist the public sector in evaluating its performance and identifying the factors which contribute to its service delivery outcomes.

From July 2011, the Ministry of Health and Family Welfare (MOHFW) has launched the Health, Population and Nutrition Sector Development Program (HPNSDP) for 2011-2016, which emphasized on strengthening overall health system and governance by establishing a sustainable M&E system as one of the key drivers. In response to recommendations from the 2012 and 2013 Annual Program Reviews (APRs) of HPNSDP that the Ministry of Health and Family Welfare (MOHFW) will develop an M&E Strategy to ensure that key MISs are able to operate complimentarily, this M&E Strategy and Action Plan (MESAP) has been developed. The main purposes of the MESAP are to (i) outline various roles and responsibilities regarding M&E with a view to tracking progress and demonstrating results, (ii) use it as a tool for monitoring progress both in physical and financial terms and (iii) use it as a communication tool for documenting the M&E mechanisms. Specifically, MESAP will allow the MOHFW to effectively assess the program performance and initiative specific steps and tools for strengthening M&E systems in the HNP sector. This elaborates an M&E framework for the ongoing HNP sector program that comprises a range of indicators at various levels to measure, monitor and evaluate both implementation and impact of HPNSDP ? this framework is primarily based on the RFW approach, with the idea that achieving specific results at different levels would lead to desired health impact.

The development of MESAP has largely been informed by lessons from the Annual Program Reviews (APRs) of the current and the previous HNP sector programs in Bangladesh and assessments conducted by development partners (DPs) as well as technical agencies during the last few years. The technical approach and methodology followed for development of the MESAP was highly consultative and participatory in nature ? a Technical Working Group (TWG) was responsible for overseeing its development, and it was finalized through stakeholder consultations involving MOHFW agencies, DPs, Civil Society, private sector and academia working in the HNP sector in Bangladesh.

The key strategic pillars of MESAP to help accelerate MOHFW's efforts in strengthening M&E system by addressing major limitations identified in Annex 6 are: 1) coordination and harmonization; 2) incentives for contribution to results; 3) standardized and streamlined data collection and reporting; 4) capacity building; and 5) resource allocation for M&E activities. Based on an overall situational assessment of the existing M&E mechanism and practices, the MESAP formulated two action plans outlining transitional adjustments required during HPNSDP and medium- to long-term activities to have an effective and sustainable M&E systems instituted in Bangladesh's HNP sector. In order to develop the activity package in the M&E Action Plan for HNP sector programs including HPNSDP, following key interventions were identified: a) strengthen M&E coordination within HNP sector program; b) carry out

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