Monitoring & Evaluation Strategy and Action Plan
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Strategy and Action Plan MMOONNIITTOORRIINANANGNGNNU&U&AALELEPVPVRRAOAOGLGLRURUAAAMAMTTIMIIMIOOPPLNLNEEMSMSETETNRNRTTAAAATTTTIEOIEONGNGYY
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HEALTH, POPULATION AND NUTRITION SECTOR DEVELOPMENT PROGRAM (HPNSDP)
July 2011 - June 2016
MONITORING & EVALUATION (M&E) STRATEGY
AND ACTION PLAN
PROGRAM MANAGEMENT & MONITORING UNIT (PMMU) PLANNING WING
MINISTRY OF HEALTH AND FAMILY WELFARE GOVERNMENT OF THE PEOPLE'S REPUBLIC OF BANGLADESH
December 2014
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TABLE OF CONTENTS
PREFACE........................................................................................................................................................... III EXECUTIVE SUMMARY .................................................................................................................................. 1 CHAPTER 1. INTRODUCTION ...................................................................................................................... 3
1.1 PURPOSE OF M&E STRATEGY................................................................................................................. 3 1.2 GOAL AND OBJECTIVES OF THE M&E STRATEGY.......................................................................... 3 1.3 PROCESS OF DEVELOPING M&E STRATEGY..................................................................................... 4 1.4 ORGANIZATION OF THE REPORT ......................................................................................................... 5 CHAPTER 2. M&E FRAMEWORK FOR HNP SECTOR PROGRAM ...................................................... 6 2.1 M&E FRAMEWORK FOR HPNSDP.......................................................................................................... 6 2.2 M&E TOOLS FOR HPNSDP ........................................................................................................................ 7 2.3 SOURCES OF DATA FOR HPNSDP MONITORING ......................................................................... 10 2.4 DISSEMINATION OF HPNSDP MONITORING DATA.................................................................... 12 CHAPTER 3. STRATEGY TO GUIDE M&E PROCESSES IN THE HNP SECTOR PROGRAM ........15 3.1 STRATEGIC ISSUES AND ACTIONS FOR STRENGTHENING M&E IN HPNSDP ................. 15 3.2 M&E REVIEW RESPONSIBILITIES AND ACTION BY LEVELS .................................................. 22 CHAPTER 4. PLANS FOR IMPLEMENTATION OF STRATEGIC ACTIONS......................................24 4.1 AIM OF M&E ACTION PLAN FOR HNP SECTOR PROGRAM...................................................... 24 4.2 KEY INTERVENTIONS UNDER M&E STRATEGY........................................................................... 26 4.3 CAPACITY BUILDING PLAN................................................................................................................... 34 4.4 DATA QUALITY PLAN .............................................................................................................................. 35 4.5 DATA UTILIZATION PLAN ..................................................................................................................... 36 ANNEXURES ....................................................................................................................................................38 ANNEX.1 MOHFW NOTIFICATION ON M&E STRATEGY AND ACTION PLAN TWG ................. 39 ANNEX.2 DOCUMENTS CONSULTED ........................................................................................................... 41 ANNEX.3 INDICATIVE TIMETABLE FOR SURVEYS (FOR RFW UPDATE)..................................... 46 ANNEX.4 DATA QUALITY ASSESSMENT CHECKLIST AND TOOLS.................................................. 47 ANNEX.5 MOHFW NOTIFICATION ON PMMU.......................................................................................... 50 ANNEX.6 ASSESSMENT OF EXISTING M&E MECHANISM OF HPNSDP ......................................... 52 ANNEX.7 M&E SYSTEMS IN PREVIOUS AND CURRENT HNP SECTOR PROGRAMS ................. 62 ANNEX.8 HNP SECTOR MONITORING OUTSIDE MOHFW .................................................................. 65
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PREFACE
The Health, Population and Nutrition Sector Development Program (HPNSDP) is being implemented in Bangladesh since July 2011 with the strategic objective of improving access to and utilization of essential health, population and nutrition services, particularly by the poor. Based on the lessons learned from the previous HNP sector programs, HPNSDP focused on systems strengthening including monitoring and evaluation (M&E). This Strategy for Bangladesh's HNP sector program, in particular to HPNSDP, has been prepared in response to recommendations from the 2012 and 2013 Annual Program Reviews (APRs) of HPNSDP that the Ministry of Health and Family Welfare (MOHFW) will develop an M&E Strategy to ensure that key MISs are able to operate complimentarily. It is intended to provide a strategic framework for the MOHFW to strengthen and streamline the M&E processes with institutional responsibilities towards a harmonized information system for the HNP sector. The preparation and finalization of the M&E Strategy and Action Plan is a joint effort of the MESAP Technical Working Group, comprising different stakeholders and partners. Without their sincere efforts, support and cooperation the review and finalization process could not have been possible on time. The Planning Wing also recognizes the role of the MIS and Planning Units of DGHS and DGFP as well as that of the members of the Program Management and Monitoring Unit (PMMU) in preparing this Strategy and Action Plan. The support provided by the PMMU Technical Assistance Support Team (TAST) members (from MEASURE Evaluation and ICDDR,B) is duly appreciated. I hope that the Report would be found relevant and useful by the Government, the Development Partners and other stakeholders working in Bangladesh's HNP sector.
............................................ Niru Shamsun Nahar Joint Chief (Planning)
Ministry of Health and Family Welfare Government of the People's Republic of Bangladesh
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ABBREVIATIONS & ACRONYMS
ADP Annual Development Program
IRT Independent Review Team
AIDS Acquired Immunodeficiency Syndrome
IST In-Service Training
APIR Annual Program Implementation Report ITN Insecticide treated nets
APR Annual Program Review
LCG Local Consultative Group
BDHS Bangladesh Demographic and Health
LD Line Director
Survey
LMIS Logistical Management Information System
BHFS Bangladesh Health Facility Survey
MCRAH Maternal Child and Reproductive Health
BMMS Bangladesh Maternal Mortality Survey
MCWC Maternal and Child Welfare Center
CC Community Clinic
MDG Millennium Development Goal
CDC Communicable Disease Control
M&E Monitoring & Evaluation
CHCP Community Health Care Provider
MIS Management Information System
CPR Contraceptive Prevalence Rate
MMR Maternal Mortality Ratio
CSBA Community Skilled Birth Attendant
MNCAH Maternal Neonatal, Child and Adolescent
DAAR Disbursement for Accelerated Achievement
Health
of Results
MOF Ministry of Finance
DFID UK Department for International
MOHFW Ministry of Health and Family Welfare
Development
MOPA Ministry of Public Administration
DGHS Director General of Health Services
MTBF Medium Term Budget Framework
DGFP Director General of Family Planning
NASP National AIDS/STD Program
ECNEC Executive Committee of the National
NGO Non-Governmental Organization
Economic Council
NIPORT National Institute of Population Research
EmOC Emergency Obstetric Care
and Training
EPI Expanded Program of Immunization
NIPSOM National Institute of Preventive and Social
FP Family Planning
Medicine
FWA Family Welfare Assistant
OP Operational Plan
FWV Family Welfare Visitor
PAD Project Appraisal Document
FY Fiscal Year
PBF Performance Based Financing
GOB Government of Bangladesh
PER Public Expenditure Review
HA Health Assistant
PIP Program Implementation Plan
HEF Health Economics and Financing
PME Planning, Monitoring and Evaluation
HEU Health Economics Unit
PMR Planning, Monitoring and Research
HIS & eH Health Information System and E-Health PW Planning Wing
HIV Human Immunodeficiency Virus
RFW Results Framework
HNP Health Nutrition and Population
SACMO Sub-Assistant Community Medical Officer
HNPSP Health Nutrition and Population Sector
SBA Skilled Birth Attendant
Program
SWAp Sector Wide Approach
HPSP Health and Population Sector Program
SWPMM Sector Wide Program Management and
ICDDR,B International Centre for Diarrhoeal
Monitoring
Disease Research, Bangladesh
TRD Training, Research and Development
ICT Information and Communication
UESD Utilization of Essential Service Delivery
Technology
UHC Upazila Health Complex
IEDCR Institute of Epidemiology and Disease
UH&FWC Union Health and Family Welfare Center
Control Research
UHFPO Upazila Health & Family Planning Officer
IMCI Integrated Management of Childhood
UN United Nations
Illnesses
USAID United States Agency for International
IMED Implementation Monitoring and Evaluation
Development
Division
WHO World Health Organization
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EXECUTIVE SUMMARY
Simple, implementable monitoring and evaluation (M&E) plans that adhere to field practicalities and a set of accepted best practices are crucial to continually improve program performance. Particularly for sector-wide approaches in complex sector like health, nutrition and population (HNP), M&E processes can assist the public sector in evaluating its performance and identifying the factors which contribute to its service delivery outcomes.
From July 2011, the Ministry of Health and Family Welfare (MOHFW) has launched the Health, Population and Nutrition Sector Development Program (HPNSDP) for 2011-2016, which emphasized on strengthening overall health system and governance by establishing a sustainable M&E system as one of the key drivers. In response to recommendations from the 2012 and 2013 Annual Program Reviews (APRs) of HPNSDP that the Ministry of Health and Family Welfare (MOHFW) will develop an M&E Strategy to ensure that key MISs are able to operate complimentarily, this M&E Strategy and Action Plan (MESAP) has been developed. The main purposes of the MESAP are to (i) outline various roles and responsibilities regarding M&E with a view to tracking progress and demonstrating results, (ii) use it as a tool for monitoring progress both in physical and financial terms and (iii) use it as a communication tool for documenting the M&E mechanisms. Specifically, MESAP will allow the MOHFW to effectively assess the program performance and initiative specific steps and tools for strengthening M&E systems in the HNP sector. This elaborates an M&E framework for the ongoing HNP sector program that comprises a range of indicators at various levels to measure, monitor and evaluate both implementation and impact of HPNSDP ? this framework is primarily based on the RFW approach, with the idea that achieving specific results at different levels would lead to desired health impact.
The development of MESAP has largely been informed by lessons from the Annual Program Reviews (APRs) of the current and the previous HNP sector programs in Bangladesh and assessments conducted by development partners (DPs) as well as technical agencies during the last few years. The technical approach and methodology followed for development of the MESAP was highly consultative and participatory in nature ? a Technical Working Group (TWG) was responsible for overseeing its development, and it was finalized through stakeholder consultations involving MOHFW agencies, DPs, Civil Society, private sector and academia working in the HNP sector in Bangladesh.
The key strategic pillars of MESAP to help accelerate MOHFW's efforts in strengthening M&E system by addressing major limitations identified in Annex 6 are: 1) coordination and harmonization; 2) incentives for contribution to results; 3) standardized and streamlined data collection and reporting; 4) capacity building; and 5) resource allocation for M&E activities. Based on an overall situational assessment of the existing M&E mechanism and practices, the MESAP formulated two action plans outlining transitional adjustments required during HPNSDP and medium- to long-term activities to have an effective and sustainable M&E systems instituted in Bangladesh's HNP sector. In order to develop the activity package in the M&E Action Plan for HNP sector programs including HPNSDP, following key interventions were identified: a) strengthen M&E coordination within HNP sector program; b) carry out
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