EDUCATIONAL JOURNAL/PLAN



The Oklahoma Indian Missionary Conference

Candidates Manual

for Ministry

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Oklahoma Indian Missionary Conference

Board of Ordained Ministry

June 2012

A LETTER FROM THE BOARD OF ORDAINED MINISTRY

Dear Brother or Sister:

Greetings to you in the Name of Jesus Christ!

This manual has been prepared by the Board of Ordained Ministry for the purpose of providing information on the process of candidacy for ministry in the Oklahoma Indian Missionary Conference. Whether you are at the beginning of your journey or have been serving as a local pastor, whether you are mentoring a candidate for ministry, or are simply seeking information as a lay person, this manual will be useful to you.

The Book of Discipline is the authority that determines the process of candidacy. However, it is important to understand that OIMC is a missionary conference. As a missionary conference, OIMC has the authority to make slight changes that are in alignment with the intent of the Book of Discipline.

Should you have questions about this process, the Board of Ordained Ministry is the conference entity where your questions should be directed. You may call the OIMC Conference Office for contact information on the Board of Ordained Ministry.

May the Creator bless the reading and using of this manual.

The OIMC Board of Ordained Ministry 2012

i.

Table of Contents

Section page

I. Definitions

A. Book of Discipline 4

B. Annual Conference 4

C. Oklahoma Indian Missionary Conference 4

D Bishop 4

E. Cabinet 4-5

F. Conference Superintendent 5

G. District Superintendent 5

H. Lay Speaker 5

I. Lay Missioner 5

J. Local Pastor 5-6

K. Ordination 6

L. Ordained Elder 6

M. Ordained Deacon 6

N. Permanent Local Pastor 6

O. Board of Ordained Ministry 7

P. Itinerant System 7

Q. Candidate/Local Pastor 7

R. Mentor 7

S. Effectiveness 7-8

T. Local Pastors’ Licensing School 8

U. Exiting the Candidacy Process 8

V. Reinstatement to Candidacy 8-9

W. Course of Study School/Seminary Degree 9

X. Extension Ministry 9

II. Flow Chart for beginning ministry 10

III. Requirements for Ordained Ministry/Permanent Local Pastor Track

and Forms 10-16

IV. Continuing process for Ordained Elders/Permanent Local Pastors 17

V. Maximum age timeline for Ordained Elders, Deacons, and Permanent

Local Pastors 18

VI. Annual Evaluations and forms 19-25

VII. Continued Education Requirement 26

IX. Mentors and forms 27-32

X. Acknowledgements 33

I. Definitions

A. Book of Discipline – The Book of Discipline is the instrument for setting forth the laws, plan, polity (form of governance) and process by which United Methodists govern themselves, remains constant. It is the statement of how United Methodists agree to live our lives together. The Book of Discipline sets forth processes and procedures through which clergy may be ordained, laity may be empowered and churches and conferences may be effective. It defines what is expected of laity and clergy who seek to be effective witnesses in the world as a part of the whole body of Jesus Christ. (Book of Discipline, pgs v – vi)

B. Annual Conference – An annual conference is a structure of the UMC made up of a geographical region, the local churches and ministries within that geographical region, and the clergy and laity seeking to fulfill their calling from Creator God within that region. The purpose of the annual conference is to make disciples of Jesus Christ for the transformation of the world by equipping its local churches for ministry and by providing a connection for ministry beyond the local church; all to the glory of Creator God. Each annual conference is assigned a bishop to oversee the ministry of the conference and annually holds a gathering of the annual conference to report and review the ministry completed within that conference over the preceding year. For the Oklahoma Indian Missionary Conference (OIMC), the annual conference gathering typically takes place the second week of June from Thursday through Sunday. (For greater detail on the annual conference see Par 601 – 656).

C. Oklahoma Indian Missionary Conference – One form of the annual conference is called the ‘missionary conference’. A missionary conference exists because of its particular mission opportunities, its limited membership and resources, its unique leadership requirements, its strategic regional or language considerations, and ministerial needs. A missionary conference is organized in the same manner and with the same rights and powers as an annual conference. OIMC is a missionary conference which exists for the purpose of making Native American disciples of Jesus Christ. Because a missionary conference is smaller and has fewer resources than other conferences, some provisions of the Book of Discipline are difficult or impossible for missionary conferences like OIMC to fulfill. However, OIMC has committed, by action of their annual conference, to fulfill the requirements of the Book of Discipline in every way possible. (Par 585, 586.4e, 588)

D. Bishop – Bishops have the responsibility of superintending the United Methodist Church (UMC) throughout the world and serving as spiritual leaders for the global UMC connection. Bishops provide leadership to the Church such that the Church is equipped to share the Gospel of Jesus Christ and to make new disciples for the transformation of the world. Every annual conference has a bishop assigned as its Episcopal leader. Bishops fulfill many vital responsibilities including the making of appointments in consultation with the Cabinet. OIMC shares a bishop with the Oklahoma Conference. (Par 403, 416.1) )

E. Cabinet – The OIMC Cabinet is composed of the Bishop, the Conference Superintendant, and the two district superintendants. The Bishop serves as chair of the Cabinet. The cabinet is the superintending body for the annual conference. It is expected to speak to the conference and for the conference in the matters of spiritual and temporal (worldly) issues that exist within the conference. A primary responsibility of the Cabinet is the making of appointments to provide leadership to the churches of the conference.(For greater detail on the Cabinet see Par 429)

The OIMC Extended Cabinet also meets regularly and includes the Conference Treasurer and Director of Promotion and Interpretation .

F. Conference Superintendent – The conference superintendent is an elder appointed by the bishop to serve as part of the cabinet. He/she acts as head of staff at the OIMC office. The conference superintendent provides leadership in the administration of the conference; recruitment and enlistment of clergy; leadership development for clergy and laity; development of conference-wide strategies and is accessible to the bishop for ongoing consultation and special assignment.

(OIMC Annual Conference Journal)

G. District Superintendent – District superintendents are elders selected and appointed by the bishop to oversee the total ministry of clergy, lay missioners and churches in each district, including the supervision and evaluation of persons under appointment in their district. OIMC has two districts: Northern and Southern. Each district is made up of two regions: Northern District– NE Region and Central Region; Southern District – SE Region and SW Region. (For greater detail on the district superintendant see Par 419 – 422).

H. Lay Speaker – A lay speaker is a professing member of a local church or charge who is active in the support of their local church, who feels called to serve the Church, and who receives specific training to develop their gifts and skills. There are two categories of lay speaking: the local church lay speaker who serves within their own church; and the certified lay speaker who may serve within their own church and additionally may serve outside their own church in another local church, or at the region, district or conference level. Lay speakers serve under the leadership of their Local Pastor. Training for lay speakers is provided annually at lay speaking schools sponsored by the regions. (Par 266, 267, 268)

I. Lay Missioner – OIMC is a missionary conference with a significant number of very small membership churches. Because of the limited membership, some small churches are not able to financially support a clergyperson as their pastor. A lay missioner is a lay person who is willing to provide leadership in these churches by one or more of the following: leading in worship, preaching the Word, serving as the “point of contact” for the congregation, leading in congregational development and/or community ministry. The lay missioner is a certified lay speaker and is willing and required to attend training events sponsored by the conference. The district superintendent is the person who recruits and names the lay missioners. The D.S. serves as supervisor and resource person to the lay missioner. (Par 270, 271)

J. Local Pastor – Local pastors are persons responding to Creator God’s call to pastoral ministry, who have been approved by their local church’s PPRC and charge conference; have attended OIMC’s Local Pastors’ Licensing School and have passed all background checks, physical and/or psychological exams; have submitted to BOM all required statements; have been interviewed and approved by the OIMC Board of Ordained Ministry (BOM); and have been appointed by the Bishop/Cabinet to serve a local church. Local pastors may not do baptisms, receive new members or serve Holy Communion in locations outside their appointment. The local pastor serves under the license of the bishop and may perform all the duties of the pastor within the local church(es) where they are appointed.

The D.S. serves to supervise and evaluate the work of the local pastor. The BOM shall appoint a mentor to work with the local pastor. (For greater detail on the office of local pastor, see Par 315 – 320.)

K. Ordination – Ordination is an action of Christ’s Church throughout the world and is a gift from God to the Church. It is the acknowledgement and authentication of an individual person’s call to serve as either an ordained elder or deacon. While not a perfect system, the process of ordination, as set out for elders and deacons, represents our best efforts to be faithful to Creator God’s call on the lives of God’s servants. The act of ordination commits the person to a covenant community within the church to mutually support, care for, and hold accountable its members for the sake of the life and mission of the church. (Par 301 - 304). (See sections on “Requirements for Candidates” Page 10-12 and “Flow Chart page 10”)

L. Ordained Elder – An ordained elder is a person who has met all the requirements as listed in “K” above. Elders are ordained to a lifetime ministry of Word (preaching, sharing the Gospel, pastoral counseling), Sacrament (officiating Holy Communion and Baptism), Order (Overseeing the worship and life of the local church), and Service (ministry with the community and world). An ordained elder may administer the sacraments of baptism and Holy Communion and receive new professing members in any location throughout the world. In OIMC, elders are appointed to serve local churches or in extension appointments beyond the local church. (For greater detail on the office of elder, see Par 321 – 327).

M. Ordained Deacon – Deacons are persons responding to Creator God’s call to servant ministry. They lead the Church in living out the ministries of love, justice and service. Deacons take part in many aspects of leadership within the local church, but do not administer the sacraments (unless special permission is granted by the bishop). In OIMC, deacons are employed within the local community in positions that embody their calling to ministry. Prior to ordination, the BOM determines if a candidate’s employment qualifies as an appointment for the deacon. After ordination the bishop makes this determination. These appointments are called Extension Ministries. Educational and other requirements for the deacon are similar to that required for an elder. (For greater detail on the office of deacon, see Par 328 – 331.)

N. Permanent Local Pastor – The category of Permanent Local Pastor (PLP), which is referred to in the Book of Discipline as “associate member” represents an alternative to becoming an ordained elder for persons who: (1) do not make themselves available to the itinerant system and/or (2) are not eligible for ordination as an elder due to age limitations (see Maximum age timeline page 18). The requirements and process for the PLP remain the same as that for the ordained elder. The PLP has the same rights and responsibilities as the ordained elder with the following exceptions: (1) the PLP is not guaranteed an annual appointment to a local church – appointments for PLP depends on availability of churches within the limited geographical area where the PLP lives; (2) the PLP is not eligible for election as delegates to the general or jurisdictional conferences; (3) PLP may exercise Sacramental authority for doing baptisms, serving Holy Communion and receiving new professing members only in the local church where they are appointed, under the license of the bishop.

O. Board of Ordained Ministry – Because of the limited number of available elders to serve on conference boards and district committees, OIMC’s Board of Ordained Ministry fulfills the roles and responsibilities of both the Board of Ordained Ministry (Par 635) and the District Committees on Ordained Ministry (Par 665). OIMC’s Board of Ordained Ministry (BOM) serves to examine and recommend on an annual basis those persons going through the process of ordination as deacons and elders, or status as permanent local pastors. For local pastors, only those being recommended by BOM to the bishop and cabinet are eligible for appointment. (Par 635, 665)

P. Itinerant System – The itinerant system is the accepted method of appointment for the UMC. Based on Scriptural accounts of the early Church, itineracy is the belief that clergy are sent by Christ’s Church to be in ministry to the world. The means by which clergy are sent into the world is through the Episcopal system, which uses the offices of bishop and district superintendent to determine the most effective appointments for those persons available to be sent to local churches. The ordination vows for elders include the acceptance of this system and willingness to relocate according to appointment. (Par 338)

Q. Candidate/Local Pastor – A clergy candidate is any person who has responded to the calling of Creator God and has been approved by their local church PPRC and charge conference; has completed OIMC’s Local Pastors’ Licensing School; has passed all background checks and has submitted to the OIMC Board of Ordained Ministry (BOM) all required statements; physical and/or psychological exams; and has been interviewed and approved by the BOM to proceed in the candidacy process. Candidates may be seeking ordination as elder or deacon or status as permanent local pastor.

R. Mentor – Mentors are elders, deacons, permanent local pastors or local pastors who have completed their educational requirements who are selected and designated by the BOM to work with candidates/local pastors who are in the process of becoming elders, deacons or permanent local pastors. Mentors offer a safe place for reflection and growth, answer questions and communicate on a regular basis with their mentoree as they go through the candidacy process. Mentoring represents a distinct relationship that is different from evaluation and supervision which is the responsibility of the D.S. and cabinet. (Par 349)

The Board of Ordained Ministry has the responsibility to assign mentors and mentorees. Occasionally, there is not a good “fit” between these persons. The mentoree and/or the mentor may request an alternative assignment through the conference superintendent.

S. Effectiveness – Effectiveness in carrying out the responsibilities of being a local pastor, deacon, permanent local pastor or elder is a cornerstone of the UMC. Effectiveness in carrying out the responsibilities of these offices is considered the “fruit” of a pastor’s ministry and will be used by the PPRC, D.S. and bishop in the process of evaluation. The Pastoral Evaluation form (page 20-25), which is completed each year by the PPRC, is based upon pastoral effectiveness in fulfilling the Disciplinary description of the responsibilities of elders and licensed pastors.(Par 340)

The description in Par 340 includes preaching and teaching, pastoral counseling, officiating weddings and funerals, home visitation, administering the sacraments of baptism and Holy Communion, serving as administrative officer of the church, giving pastoral leadership and much more. Maintaining confidentiality is a vital aspect of the responsibility of the pastor. The only exception to confidentiality is in cases of suspected child abuse and/or neglect or in cases where mandatory reporting is required by civil law.

Licensed pastors/candidates and elders should read, review and be familiar with the description of duties and responsibilities contained in Par 340. This is essentially the “job description” for local pastors, permanent local pastors and elders serving local church(es).

T. Local Pastors’ Licensing School – This school is designed to introduce new and exploring pastoral candidates to basic issues for first-time pastors. OIMC’s LPLS introduces topics unique to Native American churches as well as general topics. LPLS is required before a candidate may be appointed to serve a local church. In order to accommodate work schedules of prospective students, OIMC schedules its annual LPLS on a series of weekends in the spring.

U. Exiting the Candidacy Process – Some candidates may discover, during the process of candidacy, that they need to step out of the process either permanently or temporarily. It is understandable that occasionally a candidate/local pastor, through prayer and discernment, may come to the decision that their calling is not to the pastoral ministry as a local pastor, elder or deacon. In this situation, the district superintendant will work with the candidate to determine the best course of action, taking into consideration the needs of the church and local pastor.

It is also understandable that occasionally, circumstances may dictate the need for a candidate/local pastor to temporarily step out of the candidacy process. These circumstances might include family needs, financial hardship, health issues, or a variety of other circumstances. In this situation, the candidate/local pastor should work with the district superintendant to determine the best course of action, taking into consideration the needs of the church and local pastor. These persons shall also provide a letter to the Board of Ordained Ministry describing the circumstances and requesting to temporarily step out of the candidacy process.(Par 313, 320)

It is important that the former candidate return to active membership within a United Methodist Church as a lay member. The license of a local pastor is to be returned to the superintendent once he/she has exited the process.

V. Reinstatement to Candidacy – Persons seeking reinstatement shall provide evidence to the district superintendant that they have been members of a local United Methodist church for at least one year prior to their request for reinstatement, and a recommendation shall be provided from the charge conference where membership is held. These persons shall also provide a letter to the Board of Ordained Ministry describing how circumstances have changed/improved and requesting to re-enter the candidacy process. The Board of Ordained Ministry shall consider the information provided by the district superintendant, the letter and an interview with the former local pastor/candidate before making a determination of reinstatement.

Persons reinstated to candidacy, will pick up the process where they left off at the time of their earlier exit, subject to the approval of the Board of Ordained Ministry.

W. Course of Study School/Seminary Degree – Candidates/local pastors must complete either the Course of Study or a graduate seminary degree as part of their educational requirements.

Course of Study School (COSS) is a highly structured series of classes designed to provide the foundational education necessary for clergy to be effective. These classes are offered both on-campus and at satellite locations of United Methodist seminaries and theological schools. Persons attending COSS full time can complete the required classes in five years. Those attending COSS half-time can complete the required classes in ten years. This requires students to be on campus for four weeks (full time) or two weeks (half time). The OIMC Conference Superintendant serves as the Registrar for COSS and maintains the records for all candidates. The Board of Ordained Ministry reviews the candidate’s progress in COSS on an annual basis in order to ascertain that the educational requirements are being met in a timely way.

The annual conference pays the expenses for persons to attend Course of Study, except for travel.

A seminary degree is an avenue to meet educational requirements. Seminary degrees are graduate degrees – either a Masters Degree in Divinity, Masters in Theological Studies, or equivalent. Typically these degrees may be completed in 3 years if full time, and 6 years if part time. The Board of Ordained Ministry reviews the candidate’s progress in seminary on an annual basis in order to ascertain that the educational requirements are being met in a timely way. Most OIMC seminarians attend one of the three closest seminaries: Perkins School of Theology in Dallas, St Paul School of Theology in Kansas City or Oklahoma City, or Phillips Theological Seminary in Tulsa. Each of the schools will offer good scholarships and full time students are eligible for the Native American Ministry Sunday scholarship offered through The General Board of Higher Education and Ministry.

X. Extension Ministry - Elders/Deacons in effective relationship may be appointed by the Resident Bishop to serve in ministry settings beyond the local church United Methodist church in the witness and service of Christ’s love and justice. Elders in these appointments remain in the itineracy, and both elders and deacons shall be accountable to the annual conference. Their effectiveness shall be evaluated in the context of the specific setting in which their ministry is performed. Elders/Deacons desiring an appointment extending the ministry of the United Methodist church or change of appointment shall consult with their bishop and/or district superintendent prior to any interviews relative to such an appointment. (Such appointments in our conference may be found listed in the OIMC Annual Conference Journal)

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This circle is a simple representation of how to begin the process of ministry candidacy and how the church connection is an integral part of the candidates beginning journey. If followed, it should introduce the candidate to all of the conference connections, which will be a part of the candidates journey until Ordained as an Elder/ Deacon or Commissioned by the Conference to be a Permanent Local Pastor.

III. Requirements for Ordained Ministry/Permanent Local Pastor Track

In the Oklahoma Indian Missionary Conference and Forms

Within the church there are persons who respond to God’s call by offering themselves in leadership through the process of Ordination. The early church through the laying on of hands set apart these persons for the specific ministry of ordination. Ordination is fulfilled in the leadership of people of God through the ministry of the elder in service, word, sacrament, and order, and the deacon in word and service. The permanent local pastor, while not ordained, is also accountable to these standards. Persons answering the call of God through ordained ministry are entrusted with the primary responsibility for maintaining standards of education and preparation as set forth by OIMC and the Book of Discipline. It is understood that these requirements are minimum requirements only.

1. Hearing the Call of God and responding by talking with the Pastor. 

2.  Must be an active member of a Local Church for two years and have one year of leadership in the church.

3. The pastor will set a Pastor Parish Relation Committee meeting and present

the candidate as an inquiring candidate.

 

4. The PPRC will interview for approval to recommend candidate to the Charge

Conference, PPRC shall inform candidate of their decision for approval or denial.

 

5.  The PPRC will write a letter to the District Superintendent. (see sample letter

Page 13)

 

6. The Candidate will write a letter to the District Superintendent expressing

desire for seeking ministry.

 

7.  Candidate will be presented by the Pastor Parish Relation Committee to the

regularly scheduled Charge/Church Conference in the fall or the DS may call a

Special Church Conference for candidate to be presented and approved by the

local church

 

8.   The District Superintendent will be in contact with the Conference

Superintendent and the Conference Superintendent will contact the candidate. 

Providing required forms and documentation . These will include:

• Copy of diploma, transcript, certification of high school graduation or GED

• Biographical information (page 14)

• Physical Examination (page 15)

• Background Check through the Trak-1 (which is a national check page 17)

       

9.  The Conference Superintendent will provide completed documentation to the

Board of Ordained Ministry (BOM) who will schedule an interview with the candidate.

(candidate is subject to other background checks such as Psychological Exam,

Credit Check, etc as directed by BOM)

 

10.  The Board of Ordained ministry will vote to recommend for continuation of

of candidacy (subject to your attending Local Pastors Licensing School and

Clergy Vote at Annual Conference).

 

11. The DS will present and recommend candidate to the cabinet

 

12.  The Cabinet will consider candidate for appointment IF an appointment is

available (subject to clergy vote at annual conference).

 

13.  Candidate will attend Annual Conference for the vote of the Clergy Session.

 

14. Upon approval of the Clergy Session, the candidate will be ready to begin fulfilling their call through the direction of the cabinet.

 

15. Upon receiving an appointment, the candidate will be assigned a mentor by the Board of Ordained Ministry.

16. Requirements for Continuation on Track:

• ALL CANDIDATES FOR ORDAINED MINISTRY MUST ATTEND COURSE OF STUDY OR SEMINARY, THERE ARE NO EXCEPTIONS

• Complete a minimum of 60 undergraduate college hours before requesting Ordination or Permanent Status (candidate is responsible for the cost of college hours)

• Successfully complete Course of Study or Seminary annually. (Successful completion means “C” or better).  Any student who receives a grade below a “C: will be responsible for reimbursing the conference for cost associated with failure to achieve credit. 

• COURSE OF STUDY STUDENTS - Full time candidates are required to attend four courses a year, part time candidates are  required to attend two courses a  year.  Full-time candidates are expected to complete COSS with five years and part time candidates in 10 years. 

      

Students attending COSS,  with course work not completed in advance will be responsible for reimbursing the conference for costs associated with COSS. Any Student who attends COSS and receives no credit for courses, or drops the course while at school or after the deadline, will be responsible for costs associated with COSS.

This includes students who come to COSS without course work prepared and not allowed to attend the class. Students who enroll late will be responsible for payment of late fees.

The conference no longer provides mileage to school.  Upon completion of the following requirements a “completion bonus” will be provided: a) Complete prior enrollment at COSS; b) attend orientation; c)obtain books before leaving school or order early if new candidate; d) complete all assignments before deadlines; e) successful completion of classes (a grade of “C” or better)

 

17. All OIMC clergy under appointment are required to take continuing education courses each year.  The conference sets the criteria for the number hours required.  At present the requirement is 30 hours for full time, and 15 hours for part time. Clergy members who do not fulfill Continuing Education requirements will not be eligible for tenure credits. (Board of Ordained Ministry to CF&A 2006) Failure to get Continuing Education credits will also affect current and future appointments for both part-time and full-time appointments. (Board of Ordained Ministry recommendation, 2006) (further information on page 26 under Continued Education Requirement section)

18. Candidates will be evaluated each year by the local church PPRC where appointed (greater detail in Annual Evaluation section page 21.)

19. Candidates will meet with the Board of Ordained Ministry for an annual evaluation.

        

Sample letter for PPRC

Date:

To: ( Rev. Name) District Superintendent

( District)

Re: PPRC interview with (candidate name)

The Pastor Parish Relation Committee of the (Churches Name UMC) met on (Date) to receive the name of (candidates Name) as a candidate for Ministry.

The committee approved/disapproved his/her request. (if the request was disapproved a reason must be documented).

He/she will be presented at our Fall Charge Conference

OR

Please set a date for a Special Called Charge Conference.

Respectfully Submitted,

Name,

PPRC Chair

Church Name

Biographical Information

BIOGRAPHICAL INFORMATION

CANDIDACY PROGRAM – THE ORDAINED MINISTRY

OKLAHOMA INDIAN MISSIONARY CONFERENCE

Name Birthdate

Married Single Social Security No.

Mailing Address

Telephone Number ( )

Local Church membership

District

Tribal Affiliation/Enrollment

Applicant for Candidacy must be a high school graduate or possess a GED. If you are a high school graduate give name of school.

And date of graduation

Or give program where you attained a GED

And date of completion

Higher Education Completed (College, Business School, Vo-Tech, etc.)

Years Work

School Attended Completed

1.

2.

3.

4.

Bachelor Degree:

Name of Institution:

Date Awarded:

Masters Degree:

Name of Institution:

Date Awarded:

It is assumed that applicants for the candidacy program are actively involved in the local church. Give a brief description of how you are presently involved in your local church and include your district and/or conference activities also.

Have you always been a member of The United Methodist Church?

Yes No

What other denomination(s) have you been a member of or worked with?

How would you describe the religious experience and/or training, which you received in your home as a child and adolescent?

1. Outstanding

2. Very good

3. Adequate, maybe neutral

4. Inadequate

5. Negative or harmful

As you were growing up (elementary through high school) how active were your parents (or guardian(s)) in the church?

1. Very active, were leaders

2. Participated, but not particularly a leader

3. Occasionally participated

4. Not active at all

As you were growing up (elementary through high school) how active were you in the church?

1. Very active, was a leader

2. Participated, but not particularly a leader

3. Occasionally participated

4. Not active at all

How would you describe the religious experience and/or training which you have received from your local church?

1. Outstanding

2. Adequate

3. Neutral

4. Negative or harmful

What do you consider your physical health to be?

1. Excellent

2. Good

3. Fair

4. Poor

Do you have any physical conditions that might limit or handicap your activities, studies, and/or work in a career?

1. Vision; hearing

2. Physical mobility (wheelchair, etc.)

3. Internal physical condition (heart, lungs, etc.)

4. Difficult to concentrate; unable to work long at tedious tasks

5. Other

6. None

Please attach a statement interpreting (a) your call to ministry and (b) what are your future plans for ministry in The United Methodist Church and specifically, the Oklahoma Indian Missionary Conference?

Medical History and Exam

THE UNITED METHODIST CHURCH

MEDICAL REPORT OF MINISTERIAL CANDIDATE

To the Board of Ordained Ministry:

1. Indicate which laboratory tests your board requires for completion of the medical examiner=s report.

2. Indicate to the physician the address of the board officer who will receive this report.

Part I: MEDICAL HISTORY REPORT To be completed by the candidate.

Name ____________________________________________________________ Date of Birth _____________________

Address ___________________________________________________________________________________________

Street City State Zip

E-mail ____________________________________________________________________________________________

Marital Status:

Single, never married _____

Married, in first marriage _____

Married, in second or more _____

Widowed _____

Separated _____

Divorced _____

Number of children ____________

1. Check if you have ever had:

Arthritis

Diabetes

High blood pressure

Poliomyelitis

Asthma

Epilepsy

Kidney trouble

Rheumatic fever

Cancer

Heart trouble

Peptic ulcer

Tuberculosis

2. Check if any member of

Arthritis

Diabetes

High blood pressure

Poliomyelitis

your family has ever had:

Asthma

Epilepsy

Kidney trouble

Rheumatic fever

Cancer

Heart trouble

Peptic ulcer

Tuberculosis

Explain ___________________________________________________________________________________________

3. What vaccinations or inoculations have you had? Give dates. _______________________________________________

__________________________________________________________________________________________________

4. Have you ever had an electrocardiogram? If so, give date and attending physician: ______________________________

__________________________________________________________________________________________________

5. Have you ever had a serious accident or operation? Explain. ________________________________________________

__________________________________________________________________________________________________

6. Have you any impairment of sight? Yes No Hearing? Yes No

7. If your weight has changed in the past two years, state approximate loss/gain. __________________________________

8. Have your ever been rejected for life insurance? Yes No

9. Have your ever received treatment for alcohol or drug habit? Yes No

10. Do you smoke? Yes No If yes, how long? ____________ How much? ________________________________

11. Have you ever been under observation or treatment in any hospital or sanitarium for a physical or nervous condition? Yes No Explain ____________________________________________________________________________

The above statements are true and accurate to the best of my knowledge.

Signature __________________________________________________Date ____________________________

Form 103/2009

PART II: MEDICAL EXAMINER=S REPORT To be completed by the physician.

1. General Appearance ______________________________________________________________________________

2. Personal Hygiene ________________________________________________________________________________

3. Height ______________________ Weight _______________________

4.

Temperature _______

Pulse _______

Blood Pressure ______________

(Give readings before

Temperature _______

Pulse _______

Blood Pressure ______________

and after exercise)

5. Vision _________________________________________________________________________________________

6. Hearing ________________________________________________________________________________________

7. Condition of mouth and throat: _____________________________________________________________________

Pharynx ______________________________ Tonsils _____________________

Mucous Membranes ____________________ Teeth ______________________

Tongue _______________________________ Gum _______________________

8. Evidence of goiter, enlarged glands, or other tumors _____________________________________________________

__________________________________________________________________________________________________

9. Evidence of varicosity __________________________________ Hernia ____________________________________

10. Evidence of disease or abnormalities of: ______________________________________________________________

Heart ______________________________________________________________________________________

Lungs______________________________________________________________________________________

Thorax_____________________________________________________________________________________

Spine______________________________________________________________________________________

Genitalia____________________________________________________________________________________

11. Evaluate nervous and mental condition _______________________________________________________________

__________________________________________________________________________________________________

Laboratory Tests (required)

Pap Smear (for all women) ___________________

Mammogram __________________

PSA (for men over 50) ______________________

Cholesterol ____________________

Fasting Blood Sugar ________________________

SUMMARY OF FINDINGS AND RECOMMENDATIONS

__________________________________________________________________________________________________

__________________________________________________________________________________________________

__________________________________________________________________________________________________

Name of physician (Type or print) _______________________________________________ Date ___________________

Address ___________________________________________________________________________________________

Street City State Zip

Signature of Physician ________________________________________________________________________________

OFFICIAL FORM FROM DIVISION OF ORDAINED MINISTRY, GBHEM

BOM Handbook,

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IV. Continuing Process Differences between LP and Ordained Elders/Deacons

Any local pastor may choose to remain in a local relationship with the annual conference upon having completed the five year Course of Study and requirements by the conference and Discipline.

A. CRITERIA FOR PERMANENT LOCAL PASTORS

Local pastors NOT falling within the required age limit (page 18) OR those persons choosing to stay in a local relationship having completed ALL educational/Discipline/OIMC requirements are eligible to apply for the status of Permanent Local Pastor.

Candidates on the Permanent Local Pastors track…

1. …will continue to meet each year with the Board of Ordained Ministry

2. …will not be expected to itinerate

3. …will receive an appointment if an appointment is available. However, full time appointment consideration will be given first to ordained elders and those on the ordained elder’s track.

4. …may give sacraments in their appointed local church only under the license of the Bishop. This status will remain in effect even after commissioned as a Permanent Local Pastor.

B. CRITERIA FOR ORDAINED ELDERS/DEACONS

Local Pastors falling within the age limitations (page 18) and having completed ALL educational/Discipline/OIMC requirements, are required to serve three years of full time service for a full time candidate and six year of service for a part time candidate before requesting ordination.

Candidates for ordination as elders track:

1. …are required to Itinerate

2. …will be given first consideration for a full time appointment.

3. …during candidacy the candidate may give sacraments in their appointed local church under the license of the Bishop, but are granted full sacramental authority following ordination.

4. …must complete all educational requirements.

5. …are supervised by District Superintendent/Cabinet.

6. …will abide by Disciplinary standards for ministry.

7. …will continue to be reviewed by the Board of Ordained Ministry

8. … must submit a letter in writing to the Board of Ordained Ministry by Dec 31 requesting to be ordained at the next annual conference. The Board of Ordained Ministry will respond in writing to the candidate with specific directives which the candidate must provide to the Board prior to the interview (for example, written sermon, written responses to historical questions, etc.) Final approval for ordination by Board of Ordained Ministry is based on previous interviews with BOM, ordination interview with BOM, PPRC Evaluations, District Superintendent Evaluation, Conference Superintendant input and Mentors input. (further evaluation information on page 19)

(Criteria for consideration for Permanent Local Pastors and Ordained Elder/Deacon Orders as recommended by OIMC 2012 BOM approved by OIMC Clergy Session 2011)

V. MAXIMUM AGE ORDINATION TRACK TIMELINE :

A. FULL TIME - to complete the Ordination Tract and required service commitment to the Conference, the full time candidate must begin candidacy by the maximum age of 50 and barring no hindrance to delay the time to complete requirements.

AGE 50 First year under appointment is getting acquainted with the church, region, district, conference as a Local Pastor. Generally one year is served before attending Course of Study.

AGE 51-55 Complete 5 year Course of Study in 5 years In addition, must complete a minimum of 60 undergraduate college credit hours

AGE 56-58 Completed education requirements and serve three years probation in a fulltime position as Local Pastor by age 58 to be eligible to request consideration for Elders Orders by December 31 of that year.

AGE 59 Requests for Elders Orders are submitted once each year (by December 31) and be interviewed before Annual Conference of the following year, (persons requesting Elders Orders are not automatically approved upon first request).

AGE 60 Approval at Annual Conference of Elders Orders by age 60 allows at least five years of services as an Elder in the OIMC with benefits of an Elder in pension and health care by retirement age 65.

Those persons not eligible for the Ordination tract timeline by virtue of age are eligible for Permanent Local Pastor Status in the Oklahoma Indian Missionary Conference

B. PART TIME - to complete the Ordination Tract and service commitment to the Conference, the candidate must begin candidacy by the maximum age of 42 years (barring no hindrance to delay the time to complete requirements).

AGE 42 First year under appointment is getting acquainted with the church, region, district, conference as a Local Pastor. Generally one year is served before attending Course of Study.

AGE 43-52: Complete 5 year Course of Study in 10 years. In addition, must complete a minimum of 60 undergraduate college credit hours

AGE 53-58: Must have completed educational requirements and 6 year probation in a part time position as Local Pastor by age 58 to be eligible to request consideration for Elders Orders by December 31 of that year.

AGE 59: Requests for Elders Orders are submitted once each year (by December 31) and will be interviewed before Annual Conference of the following year. (Persons requesting Elders Orders are not automatically approved upon first request)

AGE 60: Approval at Annual Conference of Elders Orders at age 60 allows five years of services as an Elder in the OIMC with benefits of anElder in pension and health care by retirement age 65.

Those persons not eligible for the ordination tract timeline by virtue of age are eligible for Permanent Local Pastor Status in the Oklahoma Indian Missionary Conference

VI. Annual Evaluations and Forms

Our covenant calls us to be accountable to God, to each other, and to the Church. One of the ways we are held accountable is through continued evaluations.

The following evaluation resources help the Board of Ordained Ministry assist and encourage candidates to continue toward Ordination, to seek permanent local pastors status OR to help the candidate seek other avenues of ministry.

1. Pastor Parish Relationship Committee - The Pastor Parish Relationship Committee Evaluation Form (page 20-25) is based on Par 340 of the Discipline which specifies responsibilities and duties of elders and licensed pastors. Appointments take into account the unique needs of a charge and the gifts and evidence of God’s grace of a particular pastor and their faithfulness to the commitment to an open itineracy.

To achieve an effective match of charges and pastors, criteria must be developed.

Pastor’s profiles reflect the pastor’s gifts, evidence of God’s grace, professional experience and expectations, and also the needs and concerns of the pastor’s spouse and family. These profiles are reviewed and updated when appropriate to include: a) personal faith, call and commitment to ordained ministry, work through the institutional church, integration of vocation with personal and family well-being, lifestyle. b) Skills and abilities: in church administration, leadership development, worship and liturgy, preaching and evangelism, teaching and nurturing, interpreting and promoting the connectional giving system, counseling and group work, ability to work in cooperation, ability in self-evaluation, and other relational skills. d) the ability of the pastor to relate effectively to his or her community setting e) Family situation.

2. District Superintendent - The DS’s knowledge of the community and church profile give him/her the bases on which to evaluate the pastor/local church relationship and fit, inclusive of academic and career background, and nature of theological stance. The DS also keeps an ongoing profile of the candidates continuing education, professional experience, record of performance such as attendance at pastor’s meeting, conference, district, and region events. Not only attendance but participation in such events

3. Mentor’s Input -Though the Mentor DOES NOT evaluate the candidate’s ministry, there is a reasonable expectation of the mentor providing their perspective of the candidate’s willingness to meet with the mentor, whether or not the candidate has asked questions and sought help when needed, as well as the candidate responding to calls, texts, emails, and following suggested procedure, and if the mentor and mentoree’s relationship is working. The mentor is assigned to assist, support, guide and encourage the candidate, as well as be an advocate for the candidate to the Board of Ordained Ministry through the District Superintendent.

4. Board of Ordained Ministry

The BOM will consider the above evaluation resources as well as be in conversation with each candidate annually. The conversation shall include the ministry of the local church, the candidates understanding of their ministry within the local church and their connection to the conference through participation in region, district, and conference events. The evaluation of the self-care of the candidate (physically, mentally, emotionally, and spiritual) is of primary concern, as well as evaluation of the continuing process of required educational/Disciplinary and conference criteria.

PASTOR-PARISH RELATIONS COMMITTEE

DIRECTIONS FOR ANNUAL REVIEW AND USE OF ATTACHED EVALUATION FORM

The attached Pastoral Evaluation Form has been developed by the OIMC Board of Ordained Ministry to be used for clergy under appointment to local churches.

The content of the form for sections I-IV comes from The Book of Discipline (par. 340). The content for sections V-VI comes from criteria set by the OIMC Board of Ordained Ministry.

The following are directions to PPR Committees for effective use of this evaluation form:

1. The PPRC is to meet at least quarterly each year.

2. According to The Book of Discipline (par. 259. 2(e) the PPRC meets with the pastor present, except when the pastor voluntarily excuses him or herself; or if the PPRC meets with the D.S.

3. For the purpose of completing this evaluation, the Board of Ordained Ministry has directed that the PPRC meet without the pastor (that the pastor be asked to voluntarily excuse him/herself from this meeting),

4. and that the PPRC hold a followup meeting at which the pastor is present. During the follow up meeting, the results of the evaluation form are shared with the pastor. The pastor is given the opportunity to respond both verbally at the time of the meeting, and in writing (which may be done at a later time). The written response of the pastor to the evaluation is attached to the form and mailed to the OIMC office by February, 20___.

4. The Board of Ordained Ministry emphasizes that the work of the PPRC is intended to be supportive and strengthening to our pastors and their families. The expectation is for the work of the PPRC and pastor to be cooperative, and not adversarial. One of the most important tasks of the PPRC is to evaluate the effectiveness of ministry within the local church and to address barriers that are preventing effective ministry.

5. The Pastoral Evaluation Form and the pastor’s written response to the evaluation are both mailed to the Board of Ordained Ministry at the OIMC Office. The Board of Ordained Ministry will send copies to the District Superintendents. Both the Board and the Cabinet are part of the supervisory system within the United Methodist Church.

6. The work of the Board of Ordained Ministry and Cabinet in regard to pastors under appointment is of a confidential nature. Written evaluation forms and pastor’s written responses will be kept in confidence.

Pastoral Evaluation Form

for Annual Review by Pastor Parish Relations Committee

(Book of Discipline Par.350.1) “...The pastors in local churches shall participate annually in an evaluation with the committee on pastor-parish relations for use in an ongoing effective ministry and for identifying continuing educational needs and plans, using criteria, processes, and training developed by the board of ordained ministry and the cabinet.”

Church/Charge ________________________ Pastor __________________________

Please list names of PPRC Members:

1._________________________________ 4._________________________________

2._________________________________ 5._________________________________

3._________________________________ 6._________________________________

I. Preaching and Leadership

Please evaluate the work of your pastor on the following items,

using the rating system: 4=excellent 3=good 2=fair 1=poor.

Place the appropriate number after each item.

(Make additional comments on any of these items in the space provided.)

1. Ability to preach the Word of God in sermons. ___

2. Knowledgeable of the Holy Scriptures. ___

3. Provides leadership in worship services. ___

4. Provides a good example of discipleship. ___

5. Is involved in evangelistic outreach. ___

6. Provides counseling to those in need, including grief and premarital counseling. ___

7. Is involved in visitation within the church and community. ___

8. Is able to maintain confidentiality. ___

Any additional comments on the above items (write on the back if more space is needed): ________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

II. Administering the Sacraments

1. How often does your pastor administer Holy Communion in your church? _______

2. Does your pastor regularly explain the meaning of Holy Communion? _______

3. Does your pastor use lay members to serve Communion elements? ________

4. Does your pastor instruct parents, sponsors and church members concerning the significance of baptism and their responsibilities to the baptized child? _______

5. Does your pastor encourage persons baptized as children to become professing adult members of the church? ______

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Any additional comments on the above items (write on the back if more space is needed):

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

III. Order

Please evaluate the work of your pastor on the following items,

Using the rating system: 4=excellent 3=good 2=fair 1=poor.

Place the appropriate number after each item.

(Make additional comments on any of these items in the space provided.)

1. Provides support, guidance and training to the lay leadership of the church. ___

2. Is involved in the Christian education program of the church. ___

3. Encourages the use of United Methodist resources. ___

4. Is responsible to lead the church in planning, setting goals and evaluation. ___

5. Seeks out and counsels those interested in going into ministry. ___

6. Uses the Book of Discipline in conducting church administration. ___

7. Provides pastoral reports to the charge conference. ___

8. Provides leadership for fundraising efforts of the church. ___

9. Serves as a faithful example of stewardship and tithing, and encourages giving as a

spiritual matter. ___

10. Leads the congregation in paying full apportionments. ___

11. Leads the congregation in keeping accurate church records and submits accurate

reports to the annual conference. ___

12. Participates in opportunities for training and improvement of pastoral skills. ___

13. Participates in regional, district, and conference events. ___

Any additional comments on the above items (write on the back if more space is needed): ________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

4. In what ways has your pastor led the church to be involved in community, ecumenical,

and inter-religious efforts beyond the four walls of your church?__________________

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V. Effectiveness with the Unique Needs of OIMC

Please evaluate the work of your pastor on the following items,

Using the rating system: 4=excellent 3=good 2=fair 1=poor.

Place the appropriate number after each item.

(Make additional comments on any of these items in the space provided.)

1. Respects their own tribal heritage. ___ (write N/A if pastor is nonIndian)

2. Respects the tribal heritage of all Native persons (within the church and in the outside

community). ___

3. Understands and teaches church members about the unique history of OIMC. ___

4. Has knowledge of tribal/Native American entities within the immediate

community. ___

5. Works cooperatively with tribal entities within the community. ___

6. Is able to provide counseling to persons regarding traditional/tribal beliefs and/or is

able to make referrals to an appropriate resource person. ___

7. Understands the limited financial capability of OIMC churches and uses good

stewardship in caring for and maintaining the church parsonage. ___ (If pastor does

not live in church parsonage, write N/A.)

Any additional comments on the above items (write on the back if more space is needed):

_______________________________________________________________________

_______________________________________________________________________

VI. Recommendations

1. Please list the areas of study and/or improvement you recommend for your pastor:

(a) ___________________________________________________________

(b) ___________________________________________________________

(c) ___________________________________________________________

IV. Service

1. Does your pastor serve as an example of servant leadership within your church? _____

2. In what ways does your pastor demonstrate the teachings of Jesus within his/her

leadership style?________________________________________________________

_____________________________________________________________________

3. In what ways has your pastor led the church in caring, giving and outreach to the

community and the world? _______________________________________________

_____________________________________________________________________

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2. Please list the areas in which you feel your pastor is especially gifted and/or gives

outstanding service:

(a) ______________________________________________________________

(b) ______________________________________________________________

(c) ______________________________________________________________

3. How can the PPRC assist your pastor with improving his/her work? ______________

_____________________________________________________________________

_____________________________________________________________________

4. How can the PPRC show appreciation to your pastor for areas of outstanding service?

_____________________________________________________________________

_____________________________________________________________________

____________________________________ __________________________________

Signature of PPRC Chairperson Date

Signatures of PPRC Members Present for Completion of this Form:

____________________________________ __________________________________

____________________________________ __________________________________

____________________________________ __________________________________

Please mail this completed form to: Board of Ordained Ministry, 3020 S. Harvey St., OKC, OK 73109

This form is due in the OIMC Office by February 1, 20_____.

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PASTOR’S RESPONSE TO PPRC EVALUATION

In the space below, cite the section and number of each item to which you would like to respond. Your response is important, both in acknowledging areas of positive evaluation and in areas where improvement is needed. While BOM encourages pastors to provide a written response to their annual evaluation, it is not required. We do require that you sign this form to acknowledge you have met with the PPRC to receive your evaluation.

________________________________________________________________________

Section – Number Response

I have met with the PPRC from ___________________________ Church/Charge to receive my annual evaluation.

Signed: ________________________________________________________________

Pastor Date

VII. The Importance of Continuing Education

Continuing education is a vital part of effective clergy preparation for the ministry of OIMC. As in other professions, clergy need ongoing learning experiences that continue to educate, challenge and expand the possibilities of our calling.

In OIMC, continuing education credits are calculated as contact hours. Contact hours are defined as the number of hours spent in an organized continuing education experience under responsible sponsorship, capable direction, and qualified instruction. All persons under full time appointment are responsible to attend at least 30 contact hours of continuing education per year. Those persons in less than full time appointments are responsible to attend at least 15 contact hours per year. Documentation of continuing education should be provided to the district superintendant at the time of charge conference.

Continuing education credits may be obtained by attending events such as the UMW School of Mission, the OIMC fall retreat, the Native American Comprehensive Plan trainings, events offered by the Oklahoma Conference and events sponsored by United Methodist boards, commissions and agencies. Additionally, there are educational opportunities available through tribes and tribal organizations, community colleges and universities, other churches and denominations, area hospitals and vo-tech schools. The important criteria to bear in mind is that the training should enhance, expand and/or build up clergy skills and knowledge for ministry.

IX. Mentors:

As the Board of Ordained Ministry evolved it recognized the need for guidance and encouragement for candidates during the candidacy process. In early 2000 the committee began implementing the assignment of mentors. Since that time much has been learned and the BOM will strive to improve this endeavor.

Mentoring represents a distinct relationship with candidate who have experienced the journey with its difficulties and joys. Clergy mentoring begins when a person receives an appointment as a local pastor . In assigning mentors, consideration will be given to common education background and experiences, etc.

The conference Board of Ordained Ministry may assign one mentor to work either with one individual or with a group of local pastors and/or provisional members. Persons transferring from other denominations will also be assigned a clergy mentor

ill also be assigned a clergy mentor

1. MENTOR RESPONSIBILITES

• Mentor shall have contact with the mentoree at least once a month. Communication may be by phone, e-mail , texting, or in person. Mentors shall meet in person with the mentoree at least once every three months (in- person meetings may occur at pastors meeting and at conference, district, and region events, as well as specifically planned meetings.)

• Mentors will document (Mentors Communication Documentation page 32) times of contact with assigned candidate. This will provide a record of communication and assist the mentor in scheduling routine communication with the candidate.

• MAINTAIN confidentiality! The mentor is assigned to assist the candidate, this may include the art of listening and being a sounding board for the candidate.

As with all pastoral relationships, confidentiality is of the utmost importance!!

• At the beginning of the mentoring relationship, the mentor shall clarify with the mentoree the limits of confidentiality as pertaining to cleric legal responsibility; such as child abuse, neglect, elder abuse, etc.

• If the Mentor determines a situation of concern that is extremely detrimental to the ministry of the candidate, the mentor will ask permission to contact the DS or ask the candidate to speak to the DS. The mentor shall set a reasonable time frame (dependant on the urgency of the issue) in which there will be a follow-up with the candidate and the DS.

• The mentor will assist the candidate in making an education timeline plan (page 31) and shall periodically review the progress of that plan, as well as reviewing CEU’s and plans for ordination.

• The mentor is to help the candidate develop faithful discipleship with a calling to ministry but is not there to supervise their actions

• As a mentor, you are called to accountability by the Board of Ordained Ministry to provide leadership in pastoral ministry and to be a steward of the Conference.

If there is a lack of connection or conflict between the Mentor and Mentoree, both or either parties should contact the DS, The Chair of the BOM, and/or the CS for reassignment.

2. MENTORS TIME WITH MENTOREES

Candidates assigned to mentors will be in one of these three phases of process

Phase 1. Time frame: Beginning with the certification of the Candidate through 30 hours of College Credit, first and second years of Course of Study or Seminary. OIMC Course of study registrar will certify when requirements are complete.

A. Getting Aquainted

Mentors will find ways to connect with mentoree. Plan a first visit time to sit down with your mentoree and discuss availability and ways to get together. Learn background, history, current family status, appointment location, etc. Set a time for ongoing communication.

Information to be shared with candidate during this time:

• The importance of knowing where they are in the Maximum age timeline (page 18)

• Encourage the candidate to use the Educational Timeline Plan (page 31) and bring it at least twice a year for review and discussion.

• Review the PPRC evaluation (page 20-25) and paragraph 341 in the Book of Discipline concerning Responsibilities and Duties of Elders and Licensed Pastors

• The importance of attending, Region, District, Conference events, especially Pastor’s meetings and keeping current with CEU’s

• Importance of Self-care: mind, body and spirit. Ask direct questions concerning the way they care for themselves in each of these areas, such as “Do you have regular Drs. appointments ?”, “What ways do you and your family relax?” etc. Encourage family care, working with PPRC in setting weekly days off and scheduled vacation time.

• Provide resources for “Survival Skills” for COSS and Seminary, such as a tutor, study groups,etc.

• Share resources for Worship, Sacraments, etc. ie: books, cd’s, dvd’s, internet sites for lectionary, hymns, GBOD lectionary planning, etc. Encourage planning, especially multiple charges.

• Encourage candidate to share the church schedule and ongoing activities

• What to expect at Board of Ordained Ministry interviews

• Encourage them to ASK QUESTIONS!!

• Provide your contact information, times that you will be available etc.

• If candidate has not previously gone to college, help them to seek information about schools nearby or go to the school and look around.

Phase 2. Time frame: Completion of 30 College level hours and 2nd year of COSS/Seminary through 60 hours College level hours and completion 3rd through 5th your of COSS, or last year of Seminary. OIMC, Course of study registrar will certify when requirements are complete.

Focus on being the encourager, cheerleader, and listener during the last part of educational requirements. Recognizing the commitment in ‘surviving’ this far, both in required education and in school. For some it will be 5 or six year, for others it will have been 10 or 12 years depending on whether they are full time or part-time.

Information to be shared with candidate during this time:

• The importance of knowing where they are in the Maximum age timeline (page 18) Especially, if decisions need to be reassessed due to the age time limit.

• Plan a specific meeting to review Educational timeline Plan (page 31) Have their expectations been met or will recalculations need to be made? Especially for those who are working on undergraduate hours.

• Specifically address how appointments have impacted on their families (jobs, schools, friends, moving trauma)? How is the family adjusting and caring for each other? How has the candidate and family addressed these issues?

• Other questions may now be relevant such as; Part time VS Full time, retirement from outside job? Health plans? Ordained Ministry as a vocation. Ordination VS Permanent Local Pastor

• Continue to stress importance of self-care: mind, body and spirit. Continue direct questions concerning the way they care for themselves in each of these areas.

• Review again the PPRC evaluation (page 20-25) and paragraph 340 in the Book of Discipline concerning Responsibilities and Duties of Elders and Licensed Pastors. How would they evaluate themselves if they had to fill out their PPRC Evaluation?

Phase 3. Time Frame: Completion of 60 college hours and Course of Study Probationary time 3 years for fulltime, 6 years for part time, through Ordination or Commissioned as a Permanent Local Pastor

The relationship should at this point be celebrated as professional colleagues. Both should be recognizing growth and change in this covenant relationship.

A plan for preparing the candidate for requesting Ordination should be made at this time. It would be beneficial for both parties, Mentor and Mentoree, to develop a plan of action for things to work on together. This will allow the candidate to question themselves and to verbalize questions

During this probationary time, though an official form for Mentor Evaluation has not been established, the probationary member should provide to the Board of Ordained Ministry an evaluation of the role of the Mentor and its effectiveness in their journey.

Information to be shared with candidate during this time:

• Final evaluation of the Maximum age timeline (page 18) Especially if decisions need to be reassessed due to the age time limit or other extenuating circumstances.

• Review BOM requirements for Interview and all other requirements

• Encourage Candidate to read the Questions in the Discipline for qualification of ordination and be able to bring questions concerning the questions.

Provide opportunities for the candidate to articulate, in oral and in written form,

their theology concerning these questions, so that their answers when

interviewed by the BOM would reflect a personal and grounded theology.

• Encourage the Candidate to be proactive in their health, since it is an ongoing issue that has financial and quality leadership implications.

• What would be their assessment of their attendance at region, district, and conference events, and pastors meetings during their candidacy? If the candidate was in the congregation, what would be different about this assessment?

• Remind the candidate to be in ongoing conversation with their DS, who also must make a recommendation for Ordination and Commissioning as PLP.

• Have the candidate evaluate their historical record of CEU requirements

• Reviewing their past years of service, would they recommend themselves to be ordained or commissioned as a PLP in the conference?

• As an Ordained Elder/Deacon or Permanent Local Pastor what gifts do they bring to the conference?

Celebrate the ending of the relationship between Mentor and Mentoree and the beginning of the relationship of being colleagues as you witness and affirm their Ordination or Commissioning!!!

4. MENTOR REQUIRED RESOURCES

Current Book of Discipline

Current Oklahoma Indian Missionary Conference Journal

Current Oklahoma Indian Missionary Conference Candidates Manuel for Ministry

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X. ACKNOWLEDGEMENTS

The Board of Ordained Ministry wishes to thank all persons, including all members of the previous Boards of Ordain Ministry, who helped with the creation of this manual. It is our hope that this manual would continue to be updated and evolve as our Conference evolves.

Resources: Book of Discipline 2008,, Clergy Requirements 2011,

OIMC Information provided in the Local Pastor’s Licensing School, OIMC Journal 2011

Approval of the Manual supersedes all OIMC requirements and directions concerning the Candidacy Process for the Ordained Ministry.

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