Format of the Proposal Document (Sample)



Format of the Proposal Document (Sample)China Three Gorges South Asia Investment Ltd<Subject of Procurement>Proposal Document(Original)Procurement Ref. No.: ＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿Vendor’s Name: ＿＿＿＿＿＿＿＿Date: ＿＿＿＿Cover LetterWith reference to your request for proposal for <Subject of Procurement>, on behalf of our Company, the representative (name, position) is duly authorized and submits the original proposal mainly as below:Quotation SummaryQuotation BreakdownTechnical Deviation FormCommercial Deviation FormPower of AttorneyTechnical ProposalTraining ScheduleList of Similar ProjectsQualification documentsList of Key PersonnelHereby, we declare our commitment as follows:The total price of the proposal submitted and delivered as specified is ________.Contractual responsibilities and obligations will be fulfilled in accordance with the terms of the RFP.The RFP has been reviewed in detail, including (supplementary documents, etc.) and there is no confusion to this. The validity of Proposal is _______ calendar days from the date of bid opening and maybe extended on the request of Purchaser. Agree to provide all data or information related to the proposal that may be required.All official correspondence related to this Proposal should be sent at:Vendor Name: ＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿Address: ＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿Fax: ＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿Phone: ＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿E-mail: ＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿Proposal (Authorization) Representative Signature: ＿＿＿＿＿＿＿Vendor company (Official Seal): ＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿Date: ＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿Annex I Quotation SummaryQuotation SummaryProcurement: ＿＿＿＿＿＿＿＿ S #DescriptionAmount Remarks12 457TotalDescription:1. All items are quoted in (mention Currency) and are accurate to a single digit.Legal Representative or Authorized Representative Signature: ＿＿＿＿Vendor Company (Seal): ＿＿＿＿Date: ＿＿＿＿Annex II Quotation BreakdownQuotation BreakdownProcurement: ＿＿＿＿＿＿＿＿ SnoDetailUnit PriceQuantityTotalTaxTotal Incl. TaxGrand TotalLegal Representative or Authorized Representative Signature: ＿＿＿＿Vendor Company (Seal): ＿＿＿＿Date: ＿＿＿＿Annex III Technical Deviation FormTechnical Deviation FormProcurement: ＿＿＿＿＿＿＿＿ Serial #RFP request Proposal section Deviation description 123456789…Legal Representative or Authorized Representative Signature: ＿＿＿＿Vendor Company (Seal): ＿＿＿＿Date: ＿＿＿＿Annex IV Commercial Deviation FormCommercial Deviation FormProcurement: ＿＿＿＿＿＿＿＿ Serial # RFP requestProposal sectionDeviation description 1234567891011...Legal Representative or Authorized Representative Signature: ＿＿＿＿Vendor Company (Seal): ＿＿＿＿Date: ＿＿＿＿Annex V Power of AttorneyPower of Attorney & Proof of Legal representativeLegal Representative or Authorized Representative Signature: ＿＿＿＿Vendor Company (Seal): ＿＿＿＿Date: ＿＿＿＿Annex VI Technical proposal and work schedule; Technical Proposal and Work Schedule (Including Manpower Configuration, Plan and schedule, Milestone and main works, etc.)Legal Representative or Authorized Representative Signature: ＿＿＿＿Vendor Company (Seal): ＿＿＿＿Date: ＿＿＿＿Annex VII Training ScheduleTraining ScheduleLegal Representative or Authorized Representative Signature: ＿＿＿＿Vendor Company (Seal): ＿＿＿＿Date: ＿＿＿＿Annex VIII List of Similar ProjectsList of the Projects Completed Since _______________Serial # Project Name Scale/Cost Completion time Operating status Project unit contact phoneLegal Representative or Authorized Representative Signature: ＿＿＿＿Vendor Company (Seal): ＿＿＿＿Date: ＿＿＿＿Annex IX Qualification DocumentsLegal Representative or Authorized Representative Signature: ＿＿＿＿Vendor Company (Seal): ＿＿＿＿Date: ＿＿＿＿Annex X List of Key Personnel & their Qualification Legal Representative or Authorized Representative Signature: ＿＿＿＿Vendor Company (Seal): ＿＿＿＿Date: ＿＿＿Annex XI Business Partner Compliance Commitment Letter China Three Gorges South Investment Limited Business Partner Compliance Commitment Letter[Vendor Name]:China Three Gorges South Asia Investment Limited (hereinafter referred to as CSAIL) adheres to a business philosophy consistent with best commercial practices, and strictly complies with applicable laws, regulations, and ethical standards. For the business cooperation between [Vendor Name] (hereinafter referred to as “Your Company”) and CSAIL, CSAIL looks forward to establishing an efficient and mutually beneficial cooperative relationship with the Your Company. Meanwhile, to ensure that CSAIL remains in compliance with applicable laws and its own ethical standards, CSAIL expects all suppliers and their Relevant Entities (hereinafter referred to as “Business Partners”) to comply with these standards, and by signing this Compliance Commitment Letter, demonstrate their acknowledgment and commitment. CTGI calls upon all of its business partners to agree and comply with the following provisions:1. Continuously and strictly comply with all applicable laws, regulations, regulatory requirements, and industry management codes, and have not performed and will not perform any actions that may cause legal liabilities on CSAIL;2. Understand the ethical requirements of integrity adopted by CSAIL, and will conduct relevant business cooperation with CSAIL in accordance with such requirements;3. Any commercial bribery, unfair competition, money laundering, terrorism financing, unfair trade, and other actions in violation of applicable laws and regulations or triggering economic sanctions are strictly prohibited;4. Inform CSAIL immediately in the event that it is investigated, punished, or sued by competent authorities for violation of applicable laws and regulations, or if it is (or may be) sanctioned or controlled by any regulatory body or international organizations, and shall actively communicate and negotiate regarding the solution or alternative solutions;5. Agree to cooperate with CSAIL or the intermediary entrusted by CSAIL to conduct compliance due diligence and provide the necessary assistance and replies in a timely manner when necessary;6. Due to breach of the above commitments, Business Partners shall remedy such breach in an appropriate way accepted by CSAIL, and shall bear the liability of such breach.HerewithChina Three Gorges South Asia Investment Limited Acknowledged and Committed Party: (Company Seal)Signed by Legal Representative or Authorized Representative: ___________ Date: [MM/DD/YY] ................
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