D1.1A People for Ecosystem-based Governance Project ...

PEGASO / 06 Deliverable 2010-12-23

Pegaso Project People for Ecosystem-based Governance in Assessing Sustainable development of Ocean and coast

Founded by the European Union within FP7 ? ENV.2009.2.2.1.4 Integrated Coastal Zone Management

Specific Programme FP7 Collaborative Projects Large scale integrating Project

Grant agreement n?: 244170

D1.1A

Project Management Plan

1.2

Dissemination level*

PU

PP

RE

CO

Project acronym / number PEGASO

244170

Project title

People for Ecosystem-based Governance in Assessing Sustainable development of Ocean and coast.

*PU: Public; PP: Restricted to other programme participants (including the Commission Services); RE: Restricted to a group specified by the Consortium (including the Commission Services); CO: Confidential, only for members of the Consortium (including the Commission Services).

Authorisation

Prepared by

Gloria Salgado Gispert (UAB)

Approved by

Fran?oise Breton

Approved for released by Fran?oise Breton

Date

January 31, 2010

Disclaimer and copyright information The information in this document is subject to change without notice.

Project coordination Universitat Aut?noma de Barcelona UAB / Spain

pegasoproject.eu

Document Information

Project

Project Acronym

PEGASO

Grant agreement n? 244170

Full project title Funding scheme

People for Ecosystem-based Governance in Assessing Sustainable development of Ocean and coast

Collaborative large-scale integrating project

Project start date

February 1, 2010

Project duration

48 months

Call topic

ENV.2009.2.2.1.4 Integrated Coastal Zone Management

Web site

pegasoproject.eu

Document

Deliverable number

D1.1A

Due date 30/11/2010

Submission date 14/02/2011

Deliverable title

Project Management Plan

Authors

Gloria Salgado (UAB)

Reviewers Work Package

Fran?oise Breton (UAB); Gonzalo Malvarez (UPO); Emilia Guisado (UPO); Julien Le Tellier (Plan Bleu); Ann-Katrien Lescrauwaet (VLIZ)

WP1 Management

Work Package Leader

Fran?oise Breton (UAB)

Lead beneficiary

UAB

Dissemination level

Public

Nature

Report

N? of pages (incl. cover) 28

Pegaso/D1.A/UAB/100131-L-1.2

2

Contents

List of tables ...........................................................................................................................................................4 List of figures..........................................................................................................................................................4 Executive Summary ...............................................................................................................................................5 1. Introduction ........................................................................................................................................................6

1.1. Purpose and scope .....................................................................................................................................6 1.2. Document overview, how to read the document .........................................................................................6 1.3. Reference documents .................................................................................................................................6

1.3.1. Internal documents ...............................................................................................................................6 1.3.2. External documents ..............................................................................................................................6 1.4. Definitions and/or glossary, acronyms and/or abbreviations .......................................................................7 2. Pegaso organisation ..........................................................................................................................................8 2.1. Management responsibilities .......................................................................................................................8 2.1.1. The coordinator (UAB) ..........................................................................................................................8 2.1.2. The project manager and scientific/technical coordinator.....................................................................9 2.1.3. The management support team............................................................................................................9 2.1.4. The work package leaders....................................................................................................................9 2.1.5. The champion participatory coordinator (CPC)...................................................................................10 2.1.6. The data and information exchange coordinator (DIEC) ....................................................................10 2.2. IPR management.......................................................................................................................................12 2.3. Decision-making ........................................................................................................................................12 2.3.1. The General Assembly (GAs) .............................................................................................................12 2.3.2. The Steering Committee (SC).............................................................................................................12 2.4. Consultative bodies ...................................................................................................................................13 2.4.1. The End-User Committee (EUC) ........................................................................................................13 2.4.2. The Scientific Advisory Panel .............................................................................................................14 2.4.3. The Pegaso observers........................................................................................................................14 2.5. Pegaso calendar .......................................................................................................................................15 3. Pegaso work plan ............................................................................................................................................16 3.1. ID1.1.1 Pegaso work plan and info data base...........................................................................................16 4. Pegaso internal processes...............................................................................................................................17 4.1. Work plan internal monitoring....................................................................................................................17 4.1.1. Progress reporting ..............................................................................................................................17 4.1.2. Incidents and corrective actions .........................................................................................................18 4.1.3. Project meetings .................................................................................................................................18 4.1.3.1. Meeting principles ............................................................................................................................18 4.1.3.2. Responsibilities of the meeting participants.....................................................................................19 4.1.3.3. Minutes of the meeting.....................................................................................................................19 4.1.4. Performance indicators reporting........................................................................................................19 4.2. Quality control............................................................................................................................................20 4.2.1. Deliverable management process ......................................................................................................20 4.3. Document management ............................................................................................................................21 5. Pegaso management tools ..............................................................................................................................23 5.1. Pegaso Intranet .........................................................................................................................................23 5.1.1. What to expect ....................................................................................................................................24 5.1.1.1. Post it consortium and Events .........................................................................................................25 5.1.1.2. Forum...............................................................................................................................................25 5.1.1.3. Document manager .........................................................................................................................25 5.1.1.4. Project manager...............................................................................................................................25 5.2. Pegaso Web Portal....................................................................................................................................26 5.2.1. Pegaso Wiki ........................................................................................................................................27 5.3. Pegaso visual identity................................................................................................................................27 6. Appendix 1: Internal templates ........................................................................................................................28

Pegaso/D1.A/UAB/100131-L-1.2

3

List of tables

The following tables appear along the document:

Table 1: General Assembly operation procedures. Table 2: Steering Committee operation procedures. Table 3: Pegaso calendar. Table 4: Pegaso work plan.

List of figures

The following figures appear along the document:

Figure 1: Pegaso organisation. Figure 2: Structure for communication with the End-Users Committee. Figure 3: Pegaso Intranet. Figure 4: Pegaso Intranet tools. Figure 5: Pegaso Web portal.

Pegaso/D1.A/UAB/100131-L-1.2

4

Executive Summary

The Pegaso project management plan (PMP) describes the project management organisation and processes, which are meant to facilitate teamwork within the consortium and assure the quality of the work carried out. The PMP proposals will ease the collaborative work of the partners, and it may therefore be considered key for the overall success of the Pegaso project. In addition, it will ensure that the consortium meets all the requirements related to the contract with the European Commission (EC).

The project management process includes four main deliverables to be set out before the kick off meeting and reviewed iteratively along the work process. These are: 1) the project definition and organisation, 2) the project work plan, 3) the project management processes and 4) the project management tools.

The Pegaso project has focused on this PMP from the beginning of the project, with the whole consortium working on its definition. This deliverable is the result of a ten-month process within the Pegaso team to deliver the following:

The Pegaso organisation. Everybody needs to know from the beginning of the project about the consortium bodies, which govern the different aspects of the project and their objectives, functions and responsibilities.

The Pegaso work plan. A detailed work plan (subtask level) has been prepared in order to be able to exercise management control over the research project.

The Pegaso internal processes. The project management processes describe how the project will be managed effectively to coordinate the different tasks and to communicate results and incidents to the project team.

The Pegaso management tools. To facilitate the collaborative work within the Pegaso project, the use of various time and cost-saving tools and standards has been implemented.

Pegaso/D1.A/UAB/100131-L-1.2

5

 ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download