Introduction



How to Use EpisurveyorA Manual for Field Staff and SurveyorsCreated By Alexandra Brown, GPEI30 August 2012 TOC \o "1-3" \h \z \u Introduction PAGEREF _Toc334737305 \h 3Who can use this guide PAGEREF _Toc334737306 \h 3How to use this guide PAGEREF _Toc334737307 \h 3Technological requirements PAGEREF _Toc334737308 \h 3Mobile Phones PAGEREF _Toc334737309 \h 3Opening Episurveyor on Your Mobile Phones PAGEREF _Toc334737310 \h 4Inputting Information PAGEREF _Toc334737311 \h 5Filling out a survey on your mobile phone PAGEREF _Toc334737312 \h 5Instructions for Completing Form: Nigeria_LQAS_XMONTH PAGEREF _Toc334737313 \h 5Sending Data PAGEREF _Toc334737314 \h 11Transmitting the data you collected to the central server PAGEREF _Toc334737315 \h 11IntroductionWho can use this guideThis step-by-step manual can be used by staff in the field for:Signing in to Episurveyor on mobile phoneAccessing LQAS surveys on mobile phoneCompleting surveys on mobile phoneSending completed data from mobile phone in the field to central server at country office How to use this guideThis manual should be used as an operational tool for the use of Episurveyor for LQAS data collection. This document focuses on the use of Episurveyor in the field and does not contain instructions on how to complete LQAS in the field. This manual is arranged sequentially, from accessing a saved form on the mobile phone to completion of the form and uploading of data to the central server. Technological requirementsEpisurveyor-compatible mobile telephones preloaded with Episurveyor application and pertinent LQAS formsLocal SIM cards with enough credit to send surveys from the fieldMobile PhonesPhones provided to field staff should have Episurveyor already installed and the forms that are to be used loaded into the application. Surveyors should not need to load forms. This manual is to be used with an Android operating system-based smart phone. As of March 19, 2012, WHO has been using the Samsung Mini Galaxy for mobile LQAS completion. Below is the Samsung Mini Galaxy. Other Samsung models might be used in the future, but the basic functions of the Android system are similar, if not identical.2286000762000HOME00HOME34290002019300BACK00BACK8001002019300MENU00MENU22860001104900003086100190500000683895190500000The phone's "HOME" button is used to get back to the main screen of your mobile telephone from any application. Home screens are customizable, but most should appear as a list of commonly-used applications and icons that link to settings, address book, and telephone. The phone's "MENU" button is used to access menus for settings, etc. within applications that are in use. This button is often useful for logging-out of applications. The phone's "BACK" button is used to go back one page or one screen from that which is currently in use. In Episurveyor, if you want to leave a survey, you can hit the "BACK" button. Field staff should not be required to log-out of the program, but if necessary, click the menu button of your phone, and at the bottom of the screen, the choice to "log-out" should appear. Click that option to log-out of the program. To exit Episurveyor, click your phone's HOME button.DO NOT PRESS THE HOME BUTTON WHILE FILLING OUT A SURVEY. YOU WILL LOSE ALL YOUR DATA AND HAVE TO BEGIN FROM THE START OF THE CLUSTER!!!!!!! IF YOUR PHONE SCREEN GOES BLACK DURING A SURVEY, USE THE ON/OFF SWITCH ON THE RIGHT SIDE OF THE PHONE TO REACH THE UNLOCK SCREEN AND UNLOCK THE PHONE. EPISURVEYOR SHOULD OPEN UP TO WHERE YOU LEFT OFF.TO PAUSE A SURVEY WHILE MOVING HOUSEHOLDS, PRESS THE ON/OFF SWITCH TO LOCK YOUR PHONE. THEN PRESS AGAIN WHEN READY TO FILL OUT THE FORM.These phones automatically lock if the screen shuts off. To unlock, slide the lock to the right with your finger. 388257134837700Opening Episurveyor on Your Mobile PhonesOn the phone's homescreen, click on the "Episurveyor" application to enter the programIf the application is not located on your homescreen, you should find it under the blue box on the bottom right Applications Episurveyor1417320104521000Inputting InformationFilling out a survey on your mobile phoneEach form on Episurveyor has different questions, each of varying type. Episurveyor forms may have questions where you must type in names, dates, or number values, and other questions where you may have to choose one or more options from a drop down list. Below are the step-by-step instructions for filling out the following forms:Nigeria_LQAS_MarchInstructions for Completing Form: Nigeria_LQAS_XMONTHOn the Episurveyor home screen, click on "Enter New Data"125730043878500Click on the "Nigeria_LQAS_Month Form" to begin This is the beginning of the survey. Check the name to make sure you are in the correct form. Swipe your finger across the screen, from right to left, in order to get to the next question652361605299Tap your finger inside the blue box to enter text. ?Use the on screen keyboard to enter the name, then swipe your finger across the screen to get to the next questionPlease enter your FULL name125730033718500 Tap on the circle that corresponds to your state268986021844000When you have correctly tapped on a circle, it will turn green A matching list of LGAs will appearTap on the circle that correctly responds to the questionthen swipe your finger across the screen to get to the next questionEnter your lot numberThis number is provided in your LQAS packet. If you have any questions, contact your LQAS supervisorEnter your ward name in the blue boxLike your lot number, this is provided in your LQAS packetTap on the circle to the left of your cluster numberThis is provided in your LQAS packet also.Enter the name of the settlement you are starting in hereThis name has been decided on ahead of time and is in your LQAS packetONLY use the name in your LQAS packet, not any local/community names you find out on-sitePay attention to the wording.Tap on the circle next to ‘yes’ only if settlement has LESS than 20 housesTap on the circle next to ‘no’ if there are MORE than 20 housesHOUSES, NOT HOUSEHOLDS!Read the instructions on the screen; be sure to follow these instructions when completing your forms.?Under 20 houses = skip 1 houseOver 20 houses = skip 2 housesSwipe your finger across the screen to get to the next questionClick on the "Capture Location" button in order to record your location in the form.?Be patient!?Try to get accuracy under 200mDo not wait more than 60 seconds for an answer. When your latitude and longitude appear under your button, it means you have registered your location107442055880000 Remember: this is the number of children you see who belong to the household – not visitorsIf there are 10 children in the house, and 5 belong to the household, then you will put 5. Do not put 10.Tap on the circle to select the age group of the ‘selected child’When the circle is green, swipe your finger across the screen to move to the next question0-6 = children up to 6 months6-12 = children 6 mos up to 12 monthsTap on the circle that correctly responds to the sec of the ‘selected child’then swipe your finger across the screen to get to the next questionAsk the caregiver about the child’s OPV historyEnter the number of doses of OPV the child has had DURING SIAs, since birth. This should include all the times they have received vaccine. If they say ‘never’, then enter 0Finger markings are ONLY acceptable on the little (pinky) finger of the child’s LEFT handNo other markings are acceptable (even markings on toes for children of non-compliant fathers/compliant mothersIF YOU ANSWERED NO, THE CHILD IS NOT FINGER MARKED FOR OPVYou will answer the question to the rightAsk the household caregiver if they were aware of the polio campaign before it occurredMark down their responseIF YOU ANSWERED YES, THE CHILD IS FINGER MARKED FOR OPVYou will move on to the next questionOnce the OPV question has been answered, you will move on to this information screen. You have completed 1 house in the clusterContinue until you complete all 10 houses for the clusterThere are 3 GPS questions in total on this form:Before house 1After house 5After house 10Complete these questions all the same way After completing all 10 houses in the cluster, this screen will show upSwipe your finger across to get to the final survey questionYou will have kept a tally of all houses you visited to find 10 eligible childrenEnter that number hereScroll down in the screen if you need to tap the blue boxComments can be very helpful to the programPlease enter your comments here, as many as are valuable for improving campaignsSometimes, surveyors have to visit more than 1 settlement to find 10 eligible childrenEnter ALL the settlements you visited (INCLUDING THE FIRST ONE YOU ALREADY LISTED) hereIf you only visited 1, rewrite the name of that 1You have completed the survey. Press the "Save as Complete" button to save your data in the form6455184233371188720102171500Sending DataTransmitting the data you collected to the central serverAfter you have completed your forms, you must upload the data to a main server so it can be analyzed. When you are ready to submit the data you have gathered to the server, go to the Episurveyor home screen and click on "Send Completed Data"118872097790000Check the data form from which you wish to upload data. If you want to upload multiple data forms, click on all those you wish to upload-1127193242Nigeria_LQAS00Nigeria_LQAS1226820-571500 To send data to the server, click on "Send Selected Files." The data will be sent and you will be returned to the home screen.-1905187960Nigeria_LQAS00Nigeria_LQAS1226820118173500This completes the requirements for field staff using the Episurveyor application to record and submit data. ................
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