San Antonio ISD



759460-22034500CAMPUS LOGISTICS PLAN FOR 2020-2021 ASSESSMENTS CAMPUS NAME: FORMTEXT ?????CTC NAME: FORMTEXT ?????CTC SIGNATURE _____________________________________PRINCIPAL SIGNATURE _________________________________REVIEW/APPROVAL DATE ______________________________Submit to the Testing Department at testingdept@ One week after each assessment E-11 deadline.Table of ContentsKey PersonnelTesting TeamSecure RoomMaterials and ReportsOther Testing MaterialsGeneral LogisticsCommunicationEmergency Evacuation PlanResultsRequired DocumentationKey PersonnelNameExtensionPrincipal FORMTEXT ????? FORMTEXT ?????Campus Test Coordinator (CTC) FORMTEXT ????? FORMTEXT ?????TELPAS CTC FORMTEXT ????? FORMTEXT ?????STAAR ALT CTC FORMTEXT ????? FORMTEXT ?????Counselor FORMTEXT ????? FORMTEXT ?????LPAC Coordinator FORMTEXT ????? FORMTEXT ?????504 Coordinator FORMTEXT ????? FORMTEXT ?????GT Coordinator FORMTEXT ????? FORMTEXT ?????MAP Coordinator FORMTEXT ????? FORMTEXT ?????SPED Campus Contact FORMTEXT ????? FORMTEXT ?????MTSS Coordinator FORMTEXT ????? FORMTEXT ?????Testing TeamYour campus testing team should be designated by the principal. The team should assist in preparing the campus for assessments. Please see the Roles & Responsibilities form for a listing of tasks that may be or are assigned to team members.Team Member NameCampus Position FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ?????Secure RoomWhat is the specific room # and location of where test materials are stored and locked? FORMTEXT ?????What are your procedures to ensure secure materials are always locked with limited access? FORMTEXT ?????The secure room should have limited access. Only the designated CTC and campus principal are allowed key access to the secure room. You must train all front office and custodial staff on immediate communication, protocol, and expectations in locking up test materials when deliveries arrive if the CTC or campus principal are not available.Materials & ReportsWho is authorized to pick up programmatic materials (i.e., WMLS, CBEs, etc.) and hard copy reports (i.e., STAAR CSRs, TAKS CSRs, TELPAS results, CBE results, etc.)?Name of Authorized PersonnelCampus PositionPersonnel has been trained and oathed() FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ?????* State Assessment materials can only be picked up by the designated CTC or the campus principalOther Testing Materials State testing requires the use of other materials that campuses must have in inventory or obtained before testing. The list below is a guide to assist in identifying and securing materials. ItemQuantity NeededQuantity in InventoryAdditionalNeeded#2 Pencils FORMTEXT ????? FORMTEXT ????? FORMTEXT ?????Highlighters FORMTEXT ????? FORMTEXT ????? FORMTEXT ?????Index Cards FORMTEXT ????? FORMTEXT ????? FORMTEXT ?????Post-Its FORMTEXT ????? FORMTEXT ????? FORMTEXT ?????Graphing CalculatorsAlgebra I EOC, 8th STAAR Math FORMTEXT ????? FORMTEXT ????? FORMTEXT ?????Scientific CalculatorsBiology EOC FORMTEXT ????? FORMTEXT ????? FORMTEXT ?????CalculatorsGR 3-8 only if accommodation requirements are metand documented in IEP FORMTEXT ????? FORMTEXT ????? FORMTEXT ?????Batteries FORMTEXT ????? FORMTEXT ????? FORMTEXT ?????ESL/Bilingual Dictionaries FORMTEXT ????? FORMTEXT ????? FORMTEXT ?????Dictionaries FORMTEXT ????? FORMTEXT ????? FORMTEXT ?????Bins/Storage Boxesto sort and distribute materials FORMTEXT ????? FORMTEXT ????? FORMTEXT ?????Envelopes for Supplemental Aids FORMTEXT ????? FORMTEXT ????? FORMTEXT ?????Headsets/Ear Buds FORMTEXT ????? FORMTEXT ????? FORMTEXT ?????Headsets for LEP students (TELPAS) FORMTEXT ????? FORMTEXT ????? FORMTEXT ?????General LogisticsNumber of Computers (No XP Operating Systems)Type of ComputersLocation(Room number) FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ????? FORMTEXT ?????Number of Certified Teachers(to be used as Test Administrators or Relievers) FORMTEXT ?????Number of Paraprofessionals(to be used as hall monitors) FORMTEXT ?????Number of Classrooms(to be used as testing rooms- include computer labs) FORMTEXT ?????The Campus Assessment Plan is to be completed before every test administration. Assessment procedures must be provided to all staff members including the main office personnel prior to the assessment. Plans are due one week after E-11 deadlines. All logistics must be in Test Hound one week prior to each assessment date. Check one Test DateTest AdministrationDue DateFor Parent Communication to be sent out FORMCHECKBOX December 8 - 18EOCHSNovember 9 FORMCHECKBOX January 4 to January 29MAP MOYNovember 9 FORMCHECKBOX January 12 to February 5CIRCLEMOYDecember 14 FORMCHECKBOX January 25 to February 25TSIHS (10th & 9th Gr.)December 14 FORMCHECKBOX February 8 to March 26TELPASJanuary 11 FORMCHECKBOX March 24SATHS (11th)February 22 FORMCHECKBOX March 23-25ACTHS (11th)February 22 FORMCHECKBOX March 29 to April 29ALT 2HS/MS/Academy/ESFebruary 22 FORMCHECKBOX April 6 to May 7(See testing calendar for specifics)EOC (English I & II)HS/MS/Academy (subject based)March 4 FORMCHECKBOX April 6 to May 7(See testing calendar for specifics)STAAR (4/7 Writing)ES/MS/AcademyMarch 4 FORMCHECKBOX April 19 to May 14MAP EOYMarch 15 FORMCHECKBOX April 12 to May 14CIRCLEEOYMarch 15 FORMCHECKBOX May 4 to June 4(See testing calendar for specifics)EOC (US History, Algebra, Biology) MS (8 Science, & 8 Social Studies)HS/MS/Academy (subject based)April 6 FORMCHECKBOX May 11 to June11STAAR (5/8 Math & Reading,3/4, 6/7 Math & Reading,& 5 Science)ES/MS/AcademyApril 13 FORMCHECKBOX June 22 to July 2EOC SummerMay 25Communication – Communication for all assessments must be shared with parents and students one month prior to the dates of testing. How is your campus going to notify parents and students regarding testing information? (Marque Sign & letters home, PENS messages, posted rosters etc.) FORMTEXT ?????Emergency Evacuation PlanIs testing included in your emergency evacuation plan? Yes FORMCHECKBOX No FORMCHECKBOX If you have an emergency evacuation during testing, execute your campus protocol and then call the Testing Department to report the issue.ResultsHow will test results be distributed to students on campus? FORMTEXT ????? How will parents be informed of test results? FORMTEXT ????? Who will verify that results have been filed in the student’s personal cumulative record? FORMTEXT ????? How will you inform all staff members that individual student results are confidential and any scholastic distinctions (i.e. prizes, awards, classroom celebrations) must not be recognized in school or class in front of other students? FORMTEXT ?????Required DocumentationDistricts are required to maintain documentation for 5 years following a test administration. There are specific forms and documents that must be scanned to testingdept@ after each test administration for electronic archive. Documentation retention must be in accordance with the district Required Documentation Binder Checklist.CTC’s InitialsRequirements FORMTEXT ?????Campuses are required by law to retain specific documentation for 5 years, with each test administration in a separate, labeled binder. FORMTEXT ?????File all training materials, notes, and required documentation for each test administration in a clearly labeled binder. FORMTEXT ?????Specific test administration binders will be required to be brought to the Testing Department after an administration to verify all required documents are correctly retained. FORMTEXT ?????Each specific testing binder will have a table of contents page provided by the Testing Department listing required documentation.Provide specific information on required documentation below:Where is the location of the required documentation binders? FORMTEXT ?????Can you account for the binders for the last five years? (to include STAAR, TELPAS and STAAR Alternate) FORMCHECKBOX YES FORMCHECKBOX NOIf no, which years and specific test administration are missing? FORMTEXT ????? ................
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