Converting Accessible MS Word documents to Accessible PDF



Converting Accessible MS Word documents to Accessible PDFMS-Windows VersionAssuming you have the latest version of MSO365, are connected to the web, and have Adobe Acrobat Pro DC installed, the following steps will lead to an accessible PDF:Start with an accessible Word document making sure you use:HeadingsAlternative Descriptions for Images/PicturesTables that have proper HeadingsImages are “in line”Test your documents using the MS Accessibility Checker for a final check. Fix what needs to be fixed.In Word, choose File>Save As Adobe PDF [This will only work if you have Adobe Acrobat Pro installed]Save the file and it will open up in Adobe Acrobat Pro.Test your PDF with Adobe Accessibility Checker. Note that there is a bug in the system and you will see an “error” that the document does not have a title. You can ignore this or edit it and fix it. Mac Version of MS OfficeAssuming you have the latest version of MSO365 for Mac, are connected to the web, and have Adobe Acrobat Pro DC for Mac installed, the following steps will lead to an accessible PDF:Start with an accessible Word document making sure you use:HeadingsAlternative Descriptions for Images/PicturesTables that have proper HeadingsImages are “in line”Test your documents using the MS Accessibility Checker for a final check. Fix what needs to be fixed.In Word, Save/Export the document in PDF format to your desktop/folder.Open Adobe Acrobat Pro and open the PDF fileTest your PDF with Adobe Accessibility Checker. Note that there is a bug in the system and you will see an “warning” that the document does not have a title. You can ignore this.Revised: 2/13/2018 ................
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