(2019/20 school year) Education Bureau

School Administration Guide

September 2023 edition Education Bureau

Points to Note

This Guide is applicable to aided schools.

The term "School Management Committee" (SMC) in this Guide covers the Incorporated Management Committee (IMC).

Schools should also make reference to the Education Ordinance, Education Regulations, Codes of Aid and the relevant legislations in Hong Kong.

Aided IMC schools should read this Guide in conjunction with the "Supplement to the School Administration Guide".

The Education Bureau circulars/ circular memoranda mentioned in the various chapters of this Guide are highlighted in RED. The relevant circulars/ circular memoranda can be searched and retrieved via the "Circular" section in "About EDB" at EDB homepage.

Hyperlinks provided in this Guide are highlighted in BLUE.

Contents

CHAPTER 1 SCHOOL-BASED MANAGEMENT ................................................. 1

1.1 BACKGROUND .........................................................................................................1 1.2 OBJECTIVES.............................................................................................................2 1.3 KEY ELEMENTS ........................................................................................................4 1.4 PARAMETERS...........................................................................................................5 1.5 MAJOR REGULATIONS AND REQUIREMENTS FOR SCHOOL OPERATION ...............6

CHAPTER 2 LEARNING AND INSTRUCTIONAL MATTERS......................... 16

2.1 SCHOOL-BASED CURRICULUM PLANNING ............................................................16 2.1.1 Introduction......................................................................................................16 2.1.2 Learning Goals................................................................................................17 2.1.3 Guiding principles..........................................................................................18 2.1.4 Learning experiences....................................................................................19 2.1.5 Life-wide learning ...........................................................................................19

2.2 WHAT IS TO BE LEARNT IN THE SCHOOL CURRICULUM .......................................21 2.2.1 Components of the school curriculum.....................................................21 2.2.2 Key Learning Areas .......................................................................................21 2.2.3 Generic skills ...................................................................................................21 2.2.4 Values and attitudes ......................................................................................22

2.3 ENHANCING STUDENTS' LEARNING ......................................................................24 2.3.1 Principles of facilitating learning and teaching .....................................24 2.3.2 Meaningful Assignment................................................................................28 2.3.3 Flexible use of learning time .......................................................................30 2.3.4 Selection of textbooks and learning and teaching resources ...........31 2.3.5 Weight of school bags ..................................................................................35

2.4 DEVELOPMENT STRATEGIES TO SUPPORT SCHOOLS AND TEACHERS ...............37 2.4.1 Curriculum support materials .....................................................................37 2.4.2 Teacher development programmes...........................................................37

2.5 THE ROLES OF THE FACILITATORS OF SCHOOL DEVELOPMENT..........................39 2.5.1 School heads ...................................................................................................39 2.5.2 Primary school curriculum leaders ...........................................................39 2.5.3 Senior teachers and panel heads...............................................................40 2.5.4 Teachers ...........................................................................................................40 2.5.5 Teacher-librarians ..........................................................................................40

Appendix 1 School days and suggested lesson time allocation for primary, junior secondary and senior secondary levels .......................................................42

CHAPTER 3 STUDENT MATTERS ...................................................................... 47

3.1 INTRODUCTION.......................................................................................................47 3.2 ADMISSION, ATTENDANCE AND ABSENCE, DROPOUT, TRANSFER ......................48

3.2.1 Admission.........................................................................................................48 3.2.2 Attendance and absence..............................................................................49 3.2.3 Dropout .............................................................................................................51 3.2.4 Transfer .............................................................................................................52 3.3 RECORDS, PROMOTION, REPETITION AND PROGRESSION...................................53 3.3.1 Records .............................................................................................................53 3.3.2 Promotion and repetition .............................................................................53 3.3.3 Progression of students in special schools ...........................................55 3.4 SAFETY MATTERS ..................................................................................................56 3.4.1 Safety precautions and guidelines ............................................................56 3.4.2 Handling accidents and medical emergency..........................................57 3.4.3 First aid .............................................................................................................59 3.4.4 School bus services ......................................................................................60 3.4.5 Flag days...........................................................................................................60 3.4.6 Insurance ..........................................................................................................61 3.5 HEALTH MATTERS..................................................................................................63 3.5.1 Healthy learning environment.....................................................................63 3.5.2 Points to note ..................................................................................................63 3.5.3 Health services................................................................................................65 3.5.4 Handling incidents of communicable diseases .....................................67 3.5.5 Healthy meal ....................................................................................................70 3.6 DISCIPLINE .............................................................................................................73 3.6.1 General principles ..........................................................................................73 3.6.2 School rules .....................................................................................................73 3.6.3 Reinforcing positive behaviour ..................................................................74 3.6.4 Handling misbehaviour.................................................................................74 3.7 SERIOUS STUDENT BEHAVIOURAL PROBLEMS.....................................................79 3.7.1 Student suicide cases ...................................................................................79 3.7.2 Drug taking and trafficking ..........................................................................81 3.7.3 Sex related problems.....................................................................................83 3.7.4 Pornographic materials ................................................................................84 3.7.5 Gambling...........................................................................................................84 3.7.6 Bullying .............................................................................................................86 3.7.7 Gang activities.................................................................................................87 3.7.8 Suspected student illegal behaviour.........................................................88

3.8 SUPPORT SERVICES ..............................................................................................89 3.8.1 Counselling and guidance services ..........................................................89 3.8.2 School Social Work service for secondary schools .............................90 3.8.3 Life planning education and career guidance for secondary schools.............................................................................................................. 90 3.8.4 Support for students with special educational needs..........................93 3.8.5 Support for gifted students .........................................................................95 3.8.6 Support services for newly-arrived children and returnee children 96 3.8.7 Support for non-Chinese speaking students..........................................96 3.8.8 Student financial assistance schemes .....................................................99 3.8.9 Handling of child maltreatment cases ....................................................100

Appendix 1 Checklist of Student Safety and Health Measures ......................................106 Appendix 2 Report on Serious/Life-threatening Accidents involving Boarders in

Boarding Sections of Aided Special Schools ............................................116 Appendix 3 Recommended list of first aid items ............................................................119 Appendix 4 Medical history of student (sample)..............................................................120 Appendix 5 Health Protection Measures for Prevention of Communicable Diseases in

Schools .........................................................................................................122 Appendix 6 Government and professional organisations promoting anti-drug

education .....................................................................................................127

CHAPTER 4 HOME-SCHOOL-COMMUNITY PARTNERSHIP ..................... 133

4.1 INTRODUCTION.....................................................................................................133 4.2 ROLES AND RESPONSIBILITIES OF PARENTS .....................................................134 4.3 HOME-SCHOOL PARTNERSHIP ............................................................................135

4.3.1 Policy and opportunities for parental participation ............................135 4.3.2 Means of effective communication..........................................................136 4.3.3 Parent education programmes .................................................................138 4.4 STRATEGIES FOR HANDLING COMPLAINTS.........................................................139 4.4.1 Guidelines on handling complaints.........................................................139 4.4.2 Dealing with the media and public bodies.............................................141 4.5 DISTRICT AND COMMUNITY RESOURCES ............................................................143 4.5.1 Regional Education Offices .......................................................................143 4.5.2 Government departments/ organisations ..............................................143 4.5.3 Non-Governmental Organisations ...........................................................149

CHAPTER 5 PLANNING, SCHOOL SELF-EVALUATION AND BUDGETING..................................................................................... 150

5.1 INTRODUCTION.....................................................................................................150

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