Samuel W - Duval County Public Schools



Samuel W. Wolfson High School

Inter-Club Council

ORGANIZATION OFFICERS

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Samuel W. Wolfson High School

Inter-Club Council

MEMBER ROSTER

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Samuel W. Wolfson High School Inter-Club Council

CLUB REPORT OF A SERVICE ACTIVITY

This form is to be completed for every project performed by a club or organization. The form serves as a permanent record of the project. It is also used in the determination of the “Club of the Year” and “Most Improved Club” which are recognized at Awards Day at the end of the year. The form is completed after the project is concluded.

Organization: _________________________________________

Number of members participating in this activity: _____________ _

Type of activity: ___ School Service, ____ Community Service, ___ Other

Date this activity was completed: _______________________________

Description of the activity:

Director of the activity: ____________________________________

Address and phone number of director (for verification):

To receive club or organization credit for a project, at least thirty percent of the membership must participate. If possible, please attach a note or letter from the project director to verify the actual completion of this project.

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Signature of Club President Signature of I.C.C. President

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Signature of Sponsor Date Received/Verified/Filed

Samuel W. Wolfson High School Inter-Club Council

Signature Sheet

GUIDELINES AND RULES GOVERNING ORGANIZATIONS AND ACTIVITIES

Name of Organization: _______________________________________________

By our signatures below, we acknowledge receiving a copy of the “Guidelines and Rules Governing Organizations and Activities” at Wolfson High School. We further acknowledge that these have been reviewed with members of our organization and our sponsor. Furthermore we, as representatives of the organization named above, agree to follow these guideline as stated.

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Signature of Sponsor Date

SAMUEL W. WOLFSON HIGH SCHOOL GUIDELINES AND RULES GOVERNING ORGANIZATIONS AND ACTIVITIES

Article VI – Inter-Club Council

Clubs and organizations are an integral part of any well-balanced comprehensive high school. These organizations give students the opportunity to developed social and leadership skills and provide a forum for placing into practice many of the skills, practices, and ideas learned in the classroom.

The following guidelines were developed to ensure that the clubs and organizations at Wolfson High School are well balanced and serve a meaningful purpose. They promote specific purposes for each club and organization, develop organizational and citizenship skills, promote academics, social skills, and service to school and community.

All extracurricular activities must be sponsored by a full-time certificated member of the Wolfson faculty. Teachers desiring to sponsor an activity will notify the Director of Student Activities in the spring or the beginning of the school year that they wish to sponsor a certain group. Once the school year has begun groups may still organize if a sponsor can be found. As a matter of courtesy, students should not solicit teachers to sponsor an organization.

Organizations must have a minimum of 15 members to exist. Exceptions to this rule are made for certain interest groups and honor societies, which do not need to raise funds or complete, service projects. Organizations may not have more than 45 members, including mascots, so that proper supervision and administration of the group may be maintained.

Section 1 Rules for Organizing A club. How to Become A Chartered Organization

A. All students organizations affiliated with Wolfson High School must be chartered through the Inter-Club Council.

B. Once a group has been organized, the following items must be submitted yearly to the Student Activities Director.

1) Constitution – serves as the basic law of the organization. The constitution should be up-dated as necessary to reflect any changes in policy and procedure. Constitutions should contain a method of revision. Sponsors and officers may not arbitrarily make change. Process is important!

2) Membership Roll and Officer Roster

3) An “Activity Information Sheet” which identifies current information about the group including meeting times, place of meetings, goals for the year, and major planned activities.

4) A signed statement indicating the organization officers and sponsor have read and are familiar with all organizational guidelines.

Section 2 Community and School Service Points

A. At least one school service project and one community service project must be completed by every service club and all clubs wishing to compete for “Club of the Year” during each (quarter) nine-week grading period.

B. All service projects need the approval of the club sponsor prior to implementation.

C. A minimum of thirty percent membership participation is required for each service project. Therefore if a club has 45 members 14 must participate in each service project.

D. A “Service Project Form” is to be completed after the service project has been performed. The organization president and sponsor must sign the form. It should contain some form of verification that the service project was accomplished. (Most groups receive thank you notes, which may be copied and turned in as verification of completion.)

E. Any organization that has not completed the required service projects at the end of a nine-week (quarter) period will be placed on immediate probation. If service projects are not completed within three weeks of being notified of probation the organization will be disbanded and its charter revoked.

Section 3 Rules For Planning Club Activities

A. Organization activities may not be planned without the full knowledge, support, and advice of the sponsor.

B. Written approval is required on an “Activity Request Form for all organization activities including; meetings, socials, roast, fund raising, etc. The appropriate form may be obtained from the Student Activities Office.

C. The sponsor must be present at all organization activities from the beginning of the activity until every member has left the activity. Without the sponsor’s presence for the entire time the event cannot take place.

D. All activities should be planned in advance so that the proper notification can be given to members, all appropriate paper work completed, and if appropriate, the entire student body informed in the daily bulletin or over WOLF.

Section 4 How to Receive Approval For Club Activities

A. Pick up the appropriate form from the Student Activities Office (forms can also be found on the share folder)

B. Calendar Request Form (used for meetings socials, etc.)

C. Fund Raising Request Form (used for any activity that involves money collection)

D. Request for a Special Activity (used for any meetings at individual homes, roasts, socials etc.)

E. Field Trip Request Form (used to take trips such as Disney World, Six Flags, Museums, etc.)

F. The organization president or designated officer should complete the form. The organization sponsor and president must sign the form. No form is to be signed by a sponsor if the sponsor cannot be present for the entire activity.

G. Completed forms are submitted to the Director of Student Activities.

H. Do not implement any plans until the sponsor receives a signed copy of request with signatures of the Director of Student Activities, Bookkeeper, and Principal indicating approval.

I. Request must be made two weeks prior to the planned activity.

Section 5 Rules Governing Specific Club Activities

A. All roast and new member functions, just as with any other activities, must receive prior approval.

B. All organizations are to develop specific criteria for club membership. This criteria is to be submitted yearly in writing, to the Director of Student Activities prior to the selection of new members.

C. Prospective members and perspective mascots may not be subject to any crude, vulgar, or humiliating questions or requirements. Sponsors must be present at all times to insure that this does not happen.

D. New member functions must be planned well in advance with the sponsors knowledge, advice, and concurrence.

E. New member functions may not take place until all appropriate forms have been submitted and written approval received from the Director of Student Activities, Bookkeeper, and Principal.

F. ALL FORMS OF HAZING (physical and/or mental abuse) INITIATIONS ARE PROHIBITED IN CLUBS AND ORGANIZATIONS AFFLIATED WITH THE DUVAL COUNTY PUBLIC SCHOOLS OR ANY PUBLIC HIGH SCHOOL IN THE STATE OF FLORIDA.

NO INIATIONS SHALL TAKE PLACE, WHICH BRING CRITICISM TO THE ORGANIZATION, ITS MEMBERS, THE DUVAL COUNTY SCHOOL BOARD OR THAT ARE DEGRADING TO ANY STUDENT.

THE RULES AND REGULATIONS OF WOLFSON HIGH SCHOOL AND THE DUVAL COUNTY CODE OF STUDENT CONDUCT ARE IN EFFECT AT ALL EXTRACURRICULAR ACTIVITIES.

G. Organizations are not to participate in any water related activities such as swimming, boating, etc.

H. Failure to comply with any of the above requirements is a failure to comply with the rules and policies of the Duval County School Board and shall result in the organization being placed on immediate probation and may result in the revocation of the organization’s charter.

Section 6 Inter-Club Council

A. The Inter-Club Council exists to foster good communication and respect among all Wolfson student organizations. The ICC is also responsible for chartering all new organizations.

B. Every student organization affiliated with Wolfson High School is to be represented on the Inter-Club Council.

C. The president, Editor, Captain or group leader is the official representative to the ICC. The vice president, etc, is the alternate representative.

D. Inter-Club Council meetings are held monthly during the school year. Attendance at each meeting is compulsory. Every group must be represented.

E. At least two-thirds of the total membership of this organization must be present at any regular meeting in order to legally conduct business.

F. Every organization in ICC. Must pay $20.00 dues by October 1 of the School year. Dues may be transferred from organization internal accounts to the ICC. By completing a “transfer of funds form” available from the bookkeeper. Dues are used for a variety of purposes including: yearbook, help defray cost of Club Night, Homecoming, and to recognize students during Leadership Week and at Awards Day.

G. In addition to dues, members may be asked to participate in one fund raising activity during the year for some specific cause. The membership decides this each year.

Section 7 Additional Requirements

A. Every organization chartered must have a certified full-time faculty sponsor.

B. Organizations must structure membership criteria to include a wide variety of students.

C. Membership is limited to a total of 45 students including members, mascots and honorary members. Exceptions to this rule are limited to band, chorus, world language groups, and honor societies.

D. All organizations shall establish criteria for and standards of membership. These must be on file in the Student Activities office by September 15th of each year.

E. Students may hold only one major office in the school per year. Major office is defined as: President, Vice President, Secretary, Treasurer or Editor of Yearbook and Paw Print, Cheerleader Captain, etc.

F. Cross membership in organizations is limited. Students may belong to only one service club and two interest group. Membership in academic groups is not restricted.

G. All fundraising activities for organizations are strictly scrutinized. Groups must have a performance of service to school or community, etc.

H. The Director of Student Activities welcomes any questions, suggestions, criticisms about clubs and organizations at Wolfson High School.

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Due September16th!

Fill out every time you complete a services project!

Due September16th!

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