Compensatory Education - School District of Philadelphia

Compensatory Education

Reference Guide

(Parents)

Office of Specialized Services Compensatory Education Department

440 North Broad Street 2nd fl., Portal B, Suite 206 Philadelphia, PA 19130 Phone: 215-400-4170 ext. 9

Fax: 215-400-4172 Email: compedu@

Introduction

Parents and Guardians,

The School District of Philadelphia is the eighth largest school district in the nation, by enrollment. Located in a historic and culturally rich setting, we are a diverse community committed to education and student achievement.

The hours specified in the student's Compensatory Education Agreement is that to further the goals of the student's IEP and/ or to assist that student with overcoming the challenges of his/her disability and cannot be used for monetary cash value. The amount, duration, and extent in which you may utilize these funds will be outlined in your Compensatory Education Agreement. The District agrees that the Compensatory Education agreement are to a be utilized as permissible funds for appropriate educational services: vocational training services, therapeutic instruction and programs, tutoring courses and educational institutions.

Any services for which hours are to be utilized shall be provided by appropriately licensed and credentialed individuals and/or licensed facilities. The cost of each compensatory education hour shall not exceed sixty dollars ($60.00) per hour. In the event the actual cost of any of the compensatory education hours exceeds sixty dollars ($60.00) per hour, the District shall receive additional credit towards Student's entitlement to compensatory hours on a proportional basis consistent with the funding responsibility as outlined in your settlement agreement.

Parents seeking reimbursement must submit a W-9, an invoice, and proof of purchase (store receipt or banking statements) to:

via email (preferred method): compedu@ via mail:

The School District of Philadelphia Compensatory Education Department 440 North Broad Street 2nd, Fl. Portal B, Suite 206 Philadelphia, PA 19130 via fax: ATTN: Compensatory Education Team

215-400-4172 (NOTE: Receipts from a receipt book is not accepted. Banking statements or store receipts are acceptable forms for proof of purchase.)

For your convenience, we have included the names and information of some of the most frequently used vendors.

Best regards,

Compensatory Education Team

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Compensatory Education Key Points....

Tutoring/Vending Violations: A SDP employee shall not tutor or counsel pupils who attends the teacher's assigned school building. Tutoring may not take place during school hours Tutoring may not take after than 8pm. Tutoring may not exceed 3 hours per day. Tutoring may not be held in a group setting for students who require one-on-one instruction. All tutoring contracts are between the parent and the vendor. The SDP follows the directives outlined in the Compensatory Education Agreement, not the Vendor's contract. Parents/ Vendor may be asked to submit verification that services were rendered. CSR form (page 13)

Fraud: Fraud involves schemes using false documentation to manipulate a company's billing system to generate a false payment for his or her own gain. Identified instances of intentional deception will be reported to Inspector General's Offices and the SDP will prosecute all persons to highest extent the law allows (i.e., Vendor contract termination, a civil lawsuit, paying restitution of funds and/ or criminal prosecution for fraud.).

Student's who require One-On-One Instruction: One-on-one instruction is delivered by one teacher working with one student in a private learning room-- with a class size of one. Students may work with different subject-matter instructors in each discipline, but teachers who start courses with a student remain beside that student, coaching and teaching for the duration of the course/ session. Student's in a group setting with an assistant is not considered implementing one-on-one instruction. Student's in a classroom setting of more than one student is not considered implementing one-onone instruction.

It is the responsibility of the parent/guardian to track their child's hours. Once funds are depleted, the district is not responsible for vendor payments. For your convenience, we have included a "Track My Hours" sheet, which can used to keep account balances (page11).

When seeking approval for items or programs, please allow 5-7 business days to ensure that the Special Education Director can thoroughly review the vendor or order. When selecting a new program or service for your child, please be sure that the services align with the goals mentioned in the student's IEP and that such programs are within the guidelines of the settlement agreement.

Payments: As stated in the Compensatory Education Agreement, the district is allotted sixty (business) days for payments and reimbursements; excluding holidays and weekends. Please allow sixty days to pass before inquiring about an invoice. Submitting invoices more than once may result in a freeze of the original invoice so that the Compensatory Education Team can ensure that the documentation is complete and correct.

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Technology

Please note that computers, tablets, laptops, etc. are replaced every three years. Replacing lost, destroyed, or damaged items is the responsibility of the parent. The SDP will replace stolen items that are accompanied by a police report or other evidence of loss. If funds are depleted, the parent or guardian will be responsible for any additional payment owed to the vendor.

If you wish to order technology, there are two options available: Parent Reimbursement: As the parent/guardian, you can purchase the technology and submit a store receipt (along with a W9 and proof of purchase such as a store receipt or banking statements) for reimbursement from the district (it is best to seek pre-approval for these items first before purchasing.). (NOTE: Receipts from a receipt book is not accepted. Banking statements or store receipts are acceptable forms for proof of purchase)

Office Depot: o Visit the Office Depot website. o Use the Office Depot Order Form (attached page12) please DO NOT email your shopping cart. o Pick Up or Delivery? You have the option of picking up your items from the Springfield, PA (Baltimore Pike) location or delivery to your home. Please see page 12 for more instructions. o Send the completed order form to compedu@. o A member of the team will review and submit the order directly. Any items not permissible by the settlement agreement will not be approved, any denied items will not be ordered. A team member will inform you of which items were denied. o NOTE: Office Depot does not carry Apple products.

Non-Permissible Items:

(Items may be added without notice, be sure to confirm approval with your child's Special Education Director.)

The following are not be permissible under the Comp. Ed. and is the financial responsibility of the parent: District is not responsible for post-secondary college programs, tuition for out-of-district programs or placements (i.e., private, charter, etc.), vehicles of any sort, clothing, shoes, grooming fees, gift cards, furniture, personal hygiene items and toiletries, book bags and basic school supplies, ink, notebook and copy paper, replacement parts and equipment, leisure travel (i.e., vacations, etc.), recreational activities (i.e., amusement parks, sporting activities, movies, etc.), recreational or exercise equipment (treadmills, weight lifts, sporting uniforms, etc.), entertainment oriented technology items (i.e., Game Consoles, TVs, entertainment centers, video games, joysticks, lavish headphones, internet access, etc.) and replacements of items broken or damaged is not the responsibility of the School District (However, stolen items will be replaced with the parent providing a valid police report).

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Vending Policies

Licensed individuals and/or facilities looking to obtain new vendor status must complete the following and submit to compedu@philasd..org.

To become a Tutor the following information is required: A Bachelor's (BA) degree or higher A Valid PA Teacher's Certificate W-9 Form (can be obtained from )

To become a Vendor the following information is required: A Business License Proof of Insurance for your facility. W-9 Form (can be obtained from ) A typed proposal: detailed description of the services your company provides and how it will assist our students to achieve/ master their IEP goals.

Tutoring/Vending Violations: A SDP employee shall not tutor or counsel pupils who attends the teacher's assigned school building. Tutoring may not take place during school hours Tutoring may not take after than 8pm. Tutoring may not exceed 3 hours per day. Tutoring may not be held in a group setting and invoiced at an individual rate. All tutoring contracts are between the parent and the vendor. The SDP follows the directives outlined in the Comp. Ed agreement, not the Vendor's contracts. A SDP employee shall not tutor or counsel pupils who attends the teacher's assigned school building. Parents/Vendors may be asked to submit verification that services were rendered. CSR form (page 13)

**On the next page, we have provided a list of School District approved Vendors. Parents may feel free to select a licensed/ certificated Vendor for their child's services. Please be sure to ask the Vendor to follow the instructions listed above for approval before services are rendered.

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