MINUTES OF THE REGULAR MEETING OF THE GRYGLA CITY …



MINUTES OF THE REGULAR MEETING OF THE GRYGLA CITY COUNCIL

OCTOBER 8, 2007

The regular meeting of the City Council was scheduled to be held at the Grygla Civic Building at 7:00 pm. The meeting was called to order, at 7:00 p.m. by Mayor Klein with the following council members present: Patti Johnson and David Dunrud. Absent: Hazel Thomas and Rose Hanson. Also present was Carter Torgerson, and Rose Aune.

MINUTES OF PRECEEDING MEETING

Motion made by Johnson, seconded by Klein, to approve the minutes of the City Council Regular meeting, as corrected, of September 10, 2007. Motion unanimously carried.

RECEIPTS & DISBURSEMENTS LISTS

Johnson made a motion, seconded by Klein, to accept the Receipts List & Disbursements List for September 10, 2007 as printed, carried unanimously.

MONTHLY BILLS

Klein made a motion, seconded by Dunrud, to approve payment of all bills, except the LTP bill until further notice, carried unanimously.

KaMaR Recycling 76.80 Nelson Sanitation 1827.98

Farmers Union 611.69 Coop Store 783.96

Culligan 115.02 City of Grygla 72.60

Hawkins Inc. 352.83 Karen Sistad 110.00

LMCIT 2051.00 Diamond D’s 263.50

Gopher State One-Call 13.05 Monson Electric 803.15

Rogers Electric 50.00 MN NCPERS 32.00

LMC 100.00 Quill 59.18

Huberts Outdoor Power 78.57 Comdata 98.25

Goodridge Fire Department 150.00 Bob Thompson 135.80

Total Expenses $7,785.38

General 254.46

CC 549.17

Civic Building 148.17

Garb 1904.78

Park 424.73

Airport 36.00

Arena 168.00

FF 634.68

Firearms 104.93

FD 1652.12

Streets 470.37

W&S 1437.97

PUMPS

There was a bill from LTP Enterprises for $4,536.71 for fixing the pumps in the well house. They brought out a submersible 10 HP motor and we were supposed to get 5 HP. Carter noticed they had put the wrong one in when he was putting the boxes away. He asked what they were going to do since the 10 HP is more expensive. Since they brought out the wrong pump, they told him that they would give it to the City for what a 5 HP would cost.

We need to check the contract with LTP before we pay the bill. LTP is charging a Job & Traveling surcharge for 12 ¾ hrs and a Fuel surcharge for 12 ¾ hrs. We need to check why that is on the bill.

According to Carter’s records the last time the pumps were switched was in 1995.

ANNEXATION

This will be tabled until further notice on grants becoming available.

GAZEBO

Johnson talked to Jeff Fevold. He is meeting with her on the 18th to look over plans. He said that he has built a lot of them. She’ll know more at the next meeting.

GATE VALVES

Carter talked to Rural Development about getting a loan for the gate valves. They would give us 4%, where the bond was 8% interest on the loan. So far with the grant that John Wynne was working on doesn’t look like it will be going through. This will be a project to work on this winter.

ARENA IMPROVEMENTS

Johnson hasn’t talked to Gabe to see when he will be able to get over there.

AIRPORT SHED

Klein needs to get a bid on cement.

JOBZ

Cam Fanfulik wrote up Northwest MN JOBZ Sub-Zone Application Materials.

DIAMOND’S FENCE

We haven’t heard from Diamond’s yet on what their plans are yet on building a deck out front. Rose is to get copies of the Freedom to Breathe Act & Outdoor Patios for Liquor License Holders to Yo-Hawn’s & Diamond’s. The state is encouraging businesses to hold off on building decks & patios for a little while.

MAPS

Johnson found some wall mount display files in a School Specialty catalog. Rose is to contact Don Nicholson to see what kind of pricing he could give us on them. In the catalog they are priced about $1350 for 1. Don thought he would be able to give us a better price. We need one in the Clerk’s office and one in the City Garage.

Rose needs to contact Jeff Langan to see what needs to be done yet on getting the maps done on the computer with ArcMap.

SAFE ROUTE TO SCHOOL

Carter is working with a guy in Bemidji that works with MNDOT to write up the grant for Safe Route to School. Looking at putting in sidewalks and street lights by the school.

TRACTORS

We received an estimate from Anderson Power & Equipment on a New Holland TC30 MFD that after trade-in it would be $5000 to boot.

Carter & Dunrud should get some other bids before deciding.

BLEACHERS AT DEMO TRACK

The ones that are at the demo track need to be fixed up. Carter is to talk to Owen to see what needs to be done to the bleachers to make sure they are certified.

WATER TOWER LEAK

Carter got a quote from General Construction Services in Stillwater, MN for $18,500 to fix the leak in the water tower. Carter is to get a quote from Water Tower Paint & Repair, who we have a contract with. Rose is to call the auditor to see how many bids we need before going through with the fix-up.

Klein made a motion, seconded by Dunrud; to get the fix-up done as soon as possible, after the auditor is contacted, carried unanimously.

YO-HAWNS GARBAGE

Rose is to send a letter to Yo-Hawn’s to get the building painted and junked cars removed.

LIABILITY COVERAGE WAIVER FORM

Johnson made a motion, seconded by Dunrud, to approve the Liability Coverage Waiver Form, carried unanimously.

AUDIT INCREASE FEE

Due to the new standards that are being added to governmental auditing, Brady Martz had to increase our fees substantially, to $6800 for 2007 & 2008 when it was only $3700 last year. Rose is to get bids from other auditors to see if we can get a better price.

REGION MEETING IN TRF

At the Region Meeting in TRF they discussed the Open Meeting Law, Joint Powers Agreements, Pandemic Flu, & Citizen Commissions. They really suggested having the different Commission groups do their part for meetings, so the entire burden isn’t left on the Council.

ROSE & CARTER’S BANKED TIME

Rose has no banked time and Carter had 5 hours. Dunrud made a motion, seconded by Klein, to pay the extra hours, carried unanimously.

SPECIAL MEETINGS

Rose Hanson went to region meeting.

MOSHER LOT

Klein talked to Richard Mosher and he wants the storage shed. Dunrud made a motion, seconded by Klein, to have Mosher’s pay all expenses to do a quit claims deed, surveying, & abstract, etc, carried unanimously.

CITY CELL PHONE

Carter lost the City cell phone. Garden Valley gave him a loaner phone. We need to make sure that there is insurance on his phone for times like this.

ADJOURN MEETING

Motion made by Dunrud, seconded by Klein, adjourn the meeting, carried unanimously.

________________________________

Rose Aune, City Clerk/Treasurer

ATTEST: ____________________________

Kelly Klein, Mayor

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