Annual Report 2014-15



Annual Report 2014-15

SUMMARY

This is the second Annual Report to be presented since the Association was granted charitable status on 12 November 2013. It provides an update on the various activities that the Association has offered this year. It also includes details of Committee nominations for election at the 2015 AGM, and of the proposed programme of visits for summer 2016. Accounts for the period from 01 October 2014 to 30 September 2015 are also presented.

In accordance with the MHA Constitution, our core purpose is

• To promote historical, educational and cultural interest in the community of Morningside

• To collect, preserve and conserve any material relevant to the area

• To assist in the protection of the heritage of Morningside and Lothian

• To make available to the public such materials as may be appropriate

We do this by developing, as the core of our programme, a series of talks between October and April each year, and a visits between May and September; by collecting and displaying material relating to the history of the area; and by representing the Association on Morningside Community Council. In addition to the WW1 project that has been running since 2013, we currently have a WW2 oral reminiscence project and a major archiving project under way.

ACTIVITIES

Strategic Plan

The first Morningside Heritage Association Strategic Plan, which was adopted at the AGM held on 06 December 2012, incorporated development plans for the period to 30 September 2015. The Committee set itself a number of ambitious targets in the Plan, and as we begin to look ahead to the next three years we also reflect on the progress that has been made :

• In the first year we met our objective to increase the membership to 80 by 2015

• The membership subscription has been maintained at £12.00 – despite having indicated that it would rise to £18.00 by 2015

• We increased the number of summer visits from three to five and opened these to non-members on payment of a small fee

• We are raising the profile of the Association by undertaking both WW1 and WW2 projects

• We are expanding the Archive and making it more accessible

• We have hosted Heritage Days and mounted exhibitions to promote the activities of the Association and attract new members

• We are have upgraded the website and issued regular Newsletters

• We strengthened the Committee by appointing new members with specific responsibility for membership, events, programme and project co-ordination

Over the coming months we will be updating the Plan, building both on these achievements and looking to develop the Association further over the next three years, and as always your input will be welcomed.

The Plan is available to download at ,

Talks

To open the 2014 – 2015 session the Charles Smith Lecture was given by George Birrell on the History of the Royal Hospital for Sick Children; a timely talk with the replacement building beside the new Royal Infirmary currently under construction. In November Alistair Gibb told us all about the history of banking in Scotland, and showed us some interesting artefacts including an original promisory note from Sir Walter Scott. After the official business of the AGM in December Sandra Dixon, Manageress of the Open Door , informed us of the excellent work carried out by the team of staff and volunteers at this local drop-in café and day care centre for the frail and elderly.

Our January talk, by Robert Watson, told us the long and fascinating story of the Royal Scots, various wars fought and battles won. A current favourite topic with many people is genealogy and in February we heard from Iain Ferguson, of Scotland’s People, about all the help that can be found from various sources for those who enjoy tracing their family tree. With the new Edinburgh trams approaching their first anniversary it was interesting to hear from George Murray in March about the old Edinburgh tram system which terminated in 1956. The session ended in April with a most enjoyable evening when Ian Rintoul entertained us with a couple of films, one telling us about the history of Derek Cameron’s Dominion Cinema and the second showing Dr Neill’s Secret Garden in Duddingston; Luca’s ice-cream during the interval proved to be hugely popular.

Summer Visits

The five visits during the summer were all very varied and enjoyable. In May we saw round the City Observatory on Blackford Hill; our second visit was a tour of the old fire station in Lauriston Place. In late June we were shown round the Scottish National Library on George IV Bridge. An interesting visit to Trinity House, home to the Master Mariners Association, in Leith in July was followed in early September by a fascinating backstage tour of the Festival Theatre on South Bridge.

Membership

The membership figures are looking healthy for this year. In 2012 there were about 40 members, so the total has more than doubled since then. As a result, there has been no need to increase subscriptions, which have been held at £12 per member per annum for some years now.

|Members in good standing |100 (110 if all standing orders are paid) |

| Honorary members |12 |

| Paying members |88 (98 if all standing orders are paid) |

|Payments received by standing order |26 so far |

|Standing orders expected but not yet received |10 |

|Members from last year who have not yet renewed their |13 (not including those with unpaid standing orders) |

|membership | |

|Gift Aid - responses |93 (this Includes 7 people who have not yet renewed their membership) |

|Gift Aid Yes |69 (includes 6 who have not yet renewed) |

|Gift Aid No |24 (includes 1 who has not yet renewed) |

Most of our members pay by cash or cheque, but an increasing number have set up standing orders. This makes the task of collecting the subscriptions every year very much easier. If you wish to set up a standing order, please contact me at any meeting, or on memmha@.

Because the MHA is now a registered charity, the membership rules are tighter than they were in the past. Members who have not renewed their subscriptions by the end of December will be deemed to have resigned, and will have to fill in a new application form if they wish to rejoin.

The consultation over Gift Aid has yielded more up-to-date details for many members, so the database is much more reliable, with more email addresses than we used to have. This has saved money on postage, and has increased the response to reminders about renewals.

Members who have not yet made their preference on Gift Aid clear are encouraged to do so, even if they do not wish (or are unable) to join the scheme. The subscriptions and donations of taxpayers who sign up for Gift Aid are worth 25% more to the MHA.

New members are always welcome. Do encourage your friends and family to join.

Website

The content of the website has been reviewed and minor changes made to the layout to make it more legible and easier to use. In particular, the details of the next meeting of the MHA are now highlighted on the home page. One new development, not yet complete is the construction of a page with photographs, contact details and roles within the MHA of the members of the Committee.

The repertoire of links to useful websites and documents to do with heritage continues to expand. More news items alerting members to non-MHA sponsored events and items of heritage news have been posted.

The site continues to receive very occasional queries about Morningside and its past.

A questionnaire about the website and its use was administered to those attending the first two meetings of the session 2015-2016. Responses received will be used to inform planning of future development of the website. The full survey results will be made available, in due course, on the website. The Committee discussed the value of social media such as Facebook and Twitter, and has agreed as a first step to pilot a Facebook page.

Archives

The Association now has lockable storage space in the Library and we are in process of bringing together both our own historical material relating to Morningside that has been stored informally over the years, and material already held at the Library.

We also have exclusive use of the display cabinet in the smaller of the two first-floor meeting rooms and use of this room as a permanent exhibition space. Additionally, there will be three temporary exhibitions in the Charles Smith Room, in February, June and October 2016.

Over the summer, Marjorie Duvall indicated her intention to step down from her role as Archivist. We would like to thank Marjorie for her contribution to the work of the MHA since 2006.

Projects

WW1 and 2

The data collection phase of the World War 1 project to evaluate the impact of WW1 in Morningside, is nearing now completion and sign-off.

The World War 2 oral reminiscence project is progressing well; transcripts of the 12 participants have been completed and the process of identifying themes to develop group discussion is under way.

Key themes identified from the material collected will form part of the development of a third volume of Morningside Memories, exploring the impact of both WW1 and WW2 in Morningside.

The Bill Smith Archive

This project arises from the generous donation, made by Bill’s family to the Association, of an extensive collection of slides, photographs and other material relating to the history of Morningside made by the late Bill Smith who, with his brother Charles, was active in raising awareness of the rich heritage of this area. We had a small quantity of these images on display at the Spring Fling in April, and mounted a more extensive exhibition at the Christian Aid Fair in May. There will also an exhibition of Bill’s and Charles’ life and work as part of the Christian Aid Coffee Morning being held in Morningside Parish Church on the morning of Saturday 05 December, and possibly a concurrent display in the Central Library on George IV Bridge.

The task of cataloguing the collection alone is huge – there is something in the region of 2,500 slides, negatives and photographs – and then there is conservation and preservation of the materials to consider, as well as how this wonderful archive can be made publicly accessible. We are actively seeking practical support in undertaking this process, both Edinburgh Central Library, Edinburgh Napier University (Bill was closely involved in the design and installation of projection facilities in the 1960s when Napier College was being established, and eventually had his own cinema), and from the Edinburgh University Student Association Community Development programme.

We’d be very pleased to hear from you if would like to get involved in any aspect of this project.

Events and Publicity

For each of the monthly talks around 30 posters are printed and distributed to Morningside shops and businesses. Following feedback from some businesses, we have now produced the posters in both A4 and A5 size. This seems to have been successful and allows us to publicise our events where there is minimum space. All of the shops and businesses that take our posters are quite happy to do so, and stipulate that they would only do so for local events/organisations. There have been two shops recently who had previously taken our posters but have now withdrawn this service.

Coverage of distribution is quite evenly spaced out. In addition to Morningside Library, The Open Door and the Community Council notice board at Waitrose, Blush Cafe, Costa, and Zulu Lounge display our posters. The Bus Stop Barber’s and Sainsbury’s also take a poster, hopefully grabbing the attention of people waiting for a bus or waiting to be served in the supermarket.

This year we have asked that each speaker provides at least one image if possible for the posters. This covers any question regarding copyright of images.

For the second year, an advertisement has been placed in The Edinburgh Evening News Community Diary. This is free and only requires an email to be sent with details of dates, location, speaker and topic for the forthcoming talk; the advertisement appears the Friday before the talk.

For one- off events such as exhibitions, arrangements can also be made to advertise on the plasma screen at Morningside Library.

MORNINGSIDE HERITAGE ASSOCIATION SCIO

REPORT AND ACCOUNTS

FOR THE YEAR ENDED

30 SEPTEMBER 2015

Scottish Charity Number: SC044409

MORNINGSIDE HERITAGE ASSOCIATION SCIO

TRUSTEES’ANNUAL REPORT FOR THE YEAR ENDED

30 SEPTEMBER 2015

1. REFERENCE AND ADMINISTRATION DETAILS

Charity Name: Morningside Heritage Association

Registered Charity Number: SC044409

Charity’s Principal Address: 60 Pentland Terrace

Edinburgh

EH10 6 HE

Names of the charity Trustees on the date of approval of the Trustees’ Annual Report.

Trustee Name Current Office Dates acted as Trustee

Robert Cunningham Convener 1 Oct 2014 to 30 Sept 2015

Jill Powlett Brown Secretary 1 Oct 2014 to 30 Sept 2015

Clive Davenhall Treasurer 9 Dec 2014 to 30 Sept 2015

Eleanor Updale Membership Secretary 1 Oct 2014 to 30 Sept 2015

Mike Pringle Events organiser 1 Oct 2014 to 30 Sept 2015

Margaret Pringle Events organiser 1 Oct 2014 to 30 Sept 2015

Edward Duvall IT administrator 1 Oct 2014 to 30 Sept 2015

Marjorie Duvall Archivist 1 Oct 2014 to 30 Sept 2015

Janette Gollan Events Promoter 9 Dec2014 to 30 Sept 2015

Frances MacLeod Events Promoter 9 Dec 2014 to 30 Sept 2015

2. STRUCTURE, GOVERNANCE AND MANAGEMENT

Type of governing document

Morningside Heritage Association was formed as a Scottish charitable incorporated organisation on 12 November 2013. Its purposes and its administrative arrangements are set out in its Constitution.

Trustee recruitment and appointment

At the commencement of the financial year on 1 October 2014, the Committee consisted 8 Trustees. One of these, Fiona Brownlee, resigned at the AGM on 9 December 2014 and a further three trustees, Clive Davenhall, Frances MacLeod and Janette Gollan, were appointed to administer the organisation. The appointment of Trustees was in accordance with the organisation’s Constitution and approved by the organisation’s membership.

No payments were made to Trustees during the accounting period other than the reimbursement of outlays made by them.

3. OBJECTIVES AND ACTIVITIES

Charitable Purposes

The purpose of the charity is the advancement of education, the arts, heritage, culture or science.

Summary of the main activities in relation to these objectives

During the year ended 30 September 2015, the organisation promoted the advancement of education in the Morningside community in Edinburgh with regard to the history of the locality and its environs by providing monthly lectures from October 2014 to April 2015. In addition, 5 visits to local places of historical interest were organised during the summer months of 2015 and attended by the membership.

In the year ended 30 September 2015, two projects to understand the effects of the World Wars on Morningside were undertaken by a study group of Morningside Heritage Association members. The advancement of the arts, heritage and culture of Morningside was promoted by this project by collecting, preserving, collating and displaying historical materials relevant to the area’s past while also gathering oral reminiscences of Morningside provided by members of the community.

In addition, during the year, Morningside Heritage Association were donated an extensive number of slides, negatives, photographs and films, mainly relating to Morningside, by the family of Bill Smith, a prominent Edinburgh photographer. A public exhibition of some of the donated materials was held in Morningside Parish Church in May 2015 and further exhibitions are planned in December 2015 and throughout 2016.

The activities of Morningside Heritage has been promoted at a number of public events in Edinburgh during the year.

4. ACHIEVEMENT AND PERFORMANCE

In the year ended 30 September 2015, the organisation has flourished. Membership numbers have steadily increased over this period. At 30 September 2015, the organisation had 116 members and Morningside Heritage Association remains open to anyone in sympathy with the organisation’s charitable purposes.

The organisation’s monthly lectures have enjoyed larger audiences in 1915 and, in addition, the organisation’s summer visit programme has expanded and also has been very well attended.

The organisation’s strategic plan has continued to be a useful management tool for setting a clear direction for the organisation, setting membership and financial targets and provided the basis for a well-managed and solvent organisation.

During the year, the size of the management Committee has expanded from 8 to 10. One of these 10 Trustees will stand down at the next AGM on 1 December 2015. The process of enlarging the management Committee has ensured greater administrative and management continuity.

5 FINANCIAL REVIEW

In the accounting year ended 30 September 2015, Morningside Heritage Association reported a surplus of £374 on its income and expenditure account.

During the year, additional income arose from growing membership subscriptions and donations, summer visit income and HMRC tax recoveries.

Expenditure for the period was very much in line with expectations with the main expenses being hall rent, speakers’ fees, printing and stationery costs, and exhibition expenses.

At 30 September 2015 the organisation held General Funds of £7,235 which were represented by monies in the organisation’s two bank accounts.

The organisation has good financial controls whereby the accounting systems are kept up to date, the bank account is reconciled monthly and all cheque expenditure requires two signatories.

DECLARATION

This report, setting out the activities of Morningside Heritage Association in the year ended 30 September 2015, was approved by its Committee on 14 November 2015 and was signed on their behalf by

Robert Cunningham

Convener

14 November 2015

MORNINGSIDE HERITAGE ASSOCIATION SCIO

INCOME AND EXPENDITURE ACCOUNT

FOR YEAR ENDED 30 SEPTEMBER 2015

Period from

Year 12 Nov 2013

ended To

30 Sept 2015 30 Sept 2014

INCOME £

Subscriptions and Donations

Subscriptions 1,140 252

Gift from the unincorporated MHA - 6,969

Donations 127 58

1,267 7,279

Other Income

Visitor income 248 210

Summer visits income 212 241

Sale of publications and mugs 84 53

Tea Money 56 66

Bank Interest 25 -

HMRC Tax Repayments 174 -

Total Income 2,066 7,849

Period from

Year 12 Nov 2013

ended To

30 Sept 2015 30 Sept 2014

EXPENDITURE £

Printing and Advertising 350 279

Hire of Halls 350 258

Speakers’ fees 255 205

Discovery Day Expenses 223 71

Other Exhibition Expenses 64 -

Summer visits expenses 170 115

Gifts 160 40

Sundry 120 20

Total Expenditure 1,692 988

Surplus/(Deficit) for the period 374 6,861

MORNINGSIDE HERITAGE ASSOCIATION SCIO

STATEMENT OF BALANCES

AT 30 SEPTEMBER 2015

At At

30:09:15 30:09:14

£ £

ASSETS

Current Bank Account at 30 September 2015 1,210 6,861

Virgin Money Deposit account 6,025 -

7,235 6,861

GENERAL FUNDS £

Opening balance at 1 October 2014 6,861 0

Surplus for Year 374 6,861

Closing balance at 30 September 2015 7,235 6,861

These financial statements for the year ended 30 September 2015 have been properly prepared using the accounting and bank records of the organisation.

These accounts have been approved by the Committee of Morningside Heritage Association on 14 November 2015 and signed on their behalf by

Clive Davenhall

Treasurer

14 November 2015

Scottish Charity No: SC044409

MORNINGSIDE HERITAGE ASSOCIATION SCIO

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 30 SEPTEMBER 2015

1. All monies received by the organisation in the year are unrestricted funds. Accordingly, the Trustees are free to utilise these funds as they see fit within the terms of the Constitution.

2. No expenses were paid to any charity Trustee during this accounting period other than the reimbursement of expenses.

3. No remuneration was paid during the period to any charity Trustee, or any person connected to a trustee.

4. No transactions took place with Trustees, or connected persons of trustees, during the accounting period.

5. All money received by the charity are paid into the organisation’s bank accounts. All payments have been made by cheque signed by two of the Committee authorised to do so.

6. The previous financial period was an accounting period commencing with the incorporation of the organisation on 12 November 2013 and concluding on 30 September 2014. Comparative figures for this accounting period are shown in the accounts.

Independent Examiner’s Report to the Trustees of Morningside Heritage Association

Scottish Charity Number: SC044409

I report on the accounts of the charity for the year ended 30 September 2015 which are set out on pages 5 to7.

Respective duties of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006. The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.

Basis of independent examiner’s statement

My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes a consideration of any unusual matters or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently, I do not express an audit opinion on the view given by the accounts.

Independent Examiner’s statement

In the course of my examination, no matter has come to my attention

1. which gives me reasonable cause to believe that, in any material respect, the requirements:

(a) to keep accounting records in accordance with Section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and

(b) to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations

have not been met, or

2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

William Reid

50 Redford Road

Edinburgh

EH13 0AE

14 November 2015

................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download