HIGHLIGHTING



FLA-TAC

ACCREDITATION FILE CONSTRUCTION

HIGHLIGHTING

Highlighting causes a lot of grief for accreditation managers. I know it sounds like it is right out of kindergarten, but when it comes to building a solid accreditation file, it is truly an art and a science. Believe it or not, it can help make or break a file.

First, why highlight? Because it is the easiest way to draw attention to something. When you are building accreditation files, you want to draw attention to specific passages of text that will prove your adherence to a standard. If you do it correctly, the assessor can find what he or she is looking for and get in and out of your file quickly. Highlighting is the only easy way to mark up a directive or proof of compliance and prove it has the information necessary to meet the standard.

When it comes to highlighting, you want to be very specific, and careful, as to what you highlight. Only highlight those sections of the directive or proof that pertain to the elements of the standard you are trying to prove.

Let me give you an example. I’ll use a fictitious standard and organization.

EXAMPLE #1

Standard 45.05M A directive specifies the number of widgets issued to members.

OK, so that’s the standard. Now here’s the directive used by the Suburban Communications Center:

SUBURBAN COMMUNICATIONS CENTER

SOP #105

USE OF WIDGETS

1. All members of the Suburban Communications Center will receive training in the use and care of widgets.

2. All newly hired members shall receive widget training prior to their being placed in a position where they may have to use widgets, except as part of a communications training program.

3. Annual widget recertification shall be conducted by the Training Officer.

4. Each member shall be issued five (5) blue widgets.

5. Older supplies of red widgets shall be turned into the Training Officer for disposal.

6. When using widgets, members shall observe all standard safety precautions.

7. The use of any widget shall require the filing of an incident report prior to completion of the member’s tour of duty.

8. An administrative review shall be conducted whenever a widget is used, with a copy of the review forwarded to the Communications Commander.

So what do you think needs to be highlighted? If your answer is the line numbered 105.4, then give yourself a million points for being a really sharp accreditation manager. Nothing else needs to be highlighted for this standard. Nothing. If you chose any other line, then please put in a request for transfer to a less demanding position.

Let’s test your skills again, only this time with a little bit tougher assignment and a slightly differently worded standard.

EXAMPLE #2

Standard 45.06M A directive specifies the number of widgets issued to members, and specifies the report(s) to be completed after their use.

SUBURBAN COMMUNICATIONS CENTER

SOP #105

USE OF WIDGETS

1. All members of the Suburban Communications Center will receive training in the use and care of widgets.

2. All newly hired members shall receive widget training prior to their being placed in a position where they may have to use widgets, except as part of a communications training program.

3. Annual widget recertification shall be conducted by the Training Officer.

4. Each member shall be issued five (5) blue widgets.

5. Older supplies of red widgets shall be turned into the Training Officer for disposal.

6. When using widgets, members shall observe all standard safety precautions.

7. The use of any widget shall require the filing of an incident report prior to completion of the member’s tour of duty.

8. An administrative review shall be conducted whenever a widget is used, with a copy of the review forwarded to the Communications Commander.

So now what’s your answer? Hmmmmm?

If you answered 105.4 AND 105.7, then give yourself another million points, and take an extra hour for lunch (but you do that anyway, don’t you?).

Now, here is exactly how the first example should be highlighted:

EXAMPLE #1

Standard 45.05M A directive specifies the number of widgets issued to members.

SUBURBAN COMMUNICATIONS CENTER

SOP #105

USE OF WIDGETS

1. All members of the Suburban Communications Center will receive training in the use and care of widgets.

2. All newly hired members shall receive widget training prior to their being placed in a position where they may have to use widgets, except as part of a communications training program.

3. Annual widget recertification shall be conducted by the Training Officer.

4. Each member shall be issued five (5) blue widgets.

5. Older supplies of red widgets shall be turned into the Training Officer for disposal.

6. When using widgets, members shall observe all standard safety precautions.

7. The use of any widget shall require the filing of an incident report prior to completion of the member’s tour of duty.

8. An administrative review shall be conducted whenever a widget is used, with a copy of the review forwarded to the Communications Commander.

And here is how the second example should be highlighted.

EXAMPLE #2

Standard 45.06M A directive specifies the number of widgets issued to members, and specifies the report(s) to be completed after their use.

SUBURBAN COMMUNICATIONS CENTER

SOP #105

USE OF WIDGETS

1. All members of the Suburban Communications Center will receive training in the use and care of widgets.

2. All newly hired members shall receive widget training prior to their being placed in a position where they may have to use widgets, except as part of a communications training program.

3. Annual widget recertification shall be conducted by the Training Officer.

4. Each member shall be issued five (5) blue widgets.

5. Older supplies of red widgets shall be turned into the Training Officer for disposal.

6. When using widgets, members shall observe all standard safety precautions.

7. The use of any widget shall require the filing of an incident report prior to completion of the member’s tour of duty.

8. An administrative review shall be conducted whenever a widget is used, with a copy of the review forwarded to the Communications Commander.

When it comes to highlighting, there is a “right” way to highlight, then there’s every other way, all of which are more or less wrong.

The right way is:

Precisely highlight only what you want the assessor to see. This can be a single word, a combination of words not adjacent to each other, part of a sentence, an entire sentence, or a whole paragraph. Really easy, huh?

The wrong ways are:

1. Highlight everything you can get your hands on.

2. Draw cutesy little arrows in the direction of something and let the assessors guess what you are pointing at.

3. Highlight only the subtitles, leaving everything else to the imagination.

4. Draw a great big circle or box on the page.

5. Draw little stars, lines or checkmarks next to a paragraph.

6. Don’t replace the highlighter or ink cartridge when you run low on ink, so the assessors really have to strain to see what is highlighted.

7. Highlight the entire darn page (there may actually be a time when you need to do this, but it is rare).

8. Draw a mark in the shape of the letter “Z” on the entire page.

9. Just use bold, black ink for your highlighting, believing it will stand out enough that the assessors will be able to easily see it. (Wrong!)

10. Don’t highlight anything, believing the assessors will be able to telepathically absorb your thoughts and know what you’re thinking.

The whole idea with highlighting is to draw attention to those things, and ONLY those things, you want the assessor to review. If you’re sloppy, if you don’t pay attention, if you highlight too much or too little, you run the risk of the assessors finding mistakes. What kind of mistakes? Well, it could be conflicting statements within your directive. Or it could be your policy conflicts with another policy the assessor has already reviewed. Or it could be your actual practice conflicts with your policy (they have to match). And the list goes on…..

When the assessor is reviewing a file, he or she should be able to open the file, read the standard, and then find (easily and quickly) the things in the file that prove compliance. If the assessor has to root around looking for “stuff” you have opened the door for problems.

To avoid that, highlight carefully, and completely, without highlighting too much. Like I said earlier, an art and science.

Before computer highlighting, “back in the day” I use to force my staff to use a ruler when they highlighted by hand. This did two things: first, it made it look nice and neat. But second, and most importantly, they had to read every word they were highlighting, which led to more precise highlighting and fewer mistakes. As a result, only the stuff that needed to be marked got the “coloring book” treatment.

With the ease of today’s computerized highlighting, it is way too easy to just start coloring blocks of text without actually reading and/or looking for what actually needs to be highlighted.

Again, and I can’t stress this enough…you want the assessor to find only those things that pertain to the standard. The more they have to search, the more likely they are to find something wrong with your file, your directive, or the actual practice. SO PAY ATTENTION TO WHAT YOU ARE DOING!

Basically, there are three ways to highlight: by using the highlighting tool in your word processing application, by changing the color of the text to make it stand out from the usual black letters on white paper or by using a hand held highlighter. Any of these is satisfactory, as long as you remember a few things:

1. Only highlight the word, phrase, passage or paragraph (or combination of those) that is necessary. (I KNOW, I HAVE SAID THIS BEFORE, BUT GOOD GRIEF I CAN’T STRESS THIS ENOUGH!).

2. If using the highlighting tool, stick with yellow highlighting on black text (those of you who remember me from the old days are probably shocked to hear this, since I was a strong proponent of color coded highlighting). If you choose to use multiple colors, call me so I can teach you the right way of doing it, although you’ll probably be the only accreditation manager in Florida to use that method.

3. If you are changing the text color, choose something easy on the eye. If it is too bright it will give everyone a headache. If too dark it won’t stand out enough. Try a couple of different combinations before settling on one, and get a second opinion, and a third.

4. If you are using the old hand-held highlighter, for Pete’s sake be neat. And, break down and buy a new one when you start running low on ink. It looks like crap when you see a bunch of stuff where the ink is running out and the highlighting is getting lighter and lighter with each sentence. Good grief, they’re less than a buck!

What follows on the next page are some examples of the right way and the wrong way to highlight a page. Please note, the following examples don’t actually follow a real standard, so the bullets, the words highlighted, etc. are meaningless. They are just shown to demonstrate how it is supposed to look, or not look

A really nice way ( Changing the color of text is another

good way to highlight.

Coloring only the subtitles is confusing. Nope!

Don’t do it!

Huh? Another “no-no” All this tells me is that you’re lazy.

Oh, the horror! Another example of lazy.

One other thing I want to share. If you decide to identify multiple bullets on a single page, be just as careful and precise as if you were only highlighting a single bullet on a page.

On the next page is an example:

Note that in this example, the letters in the margins are not in order. This is perfectly acceptable, as the idea is to highlight the words that pertain to the bullet, which in many directives or proofs don’t actually follow the sequence of the alphabet. This can also be done with a red pen to identify the bullets or you can insert boxes from your word processing program like shown above .

Remember this is part of your work product. Make it look sharp, make it look neat, and show you know what you are doing. Fight the feeling to just get it done, and do it right the first time. If you do, it will help in the long run to minimize your workload.

Bob Brongel

bob139@

(941) 915-1515

July 2013

-----------------------

b. Firearms: All firearms submitted to the Property Section shall be UNLOADED and safely SECURED with slides locked open, cylinders open, bolts open, etc., with plastic ties. The ammunition shall be placed into a separate package.

(1) Packages containing firearms should be marked in red ink, “caution firearm – unloaded”.

(2) Handguns shall be submitted in an appropriately sized heat-sealed plastic bag. Ammo and / or clips shall be submitted in a separate bag, however, they can both be listed on the same Property Receipt.

(3) Long guns do not require packaging unless the gun is to be processed for fingerprints or is a biohazard. Attach a shipping tag to the trigger guard of the firearm. Ammo and / or clips shall be placed in a separate bag and submitted with the firearm.

(4) Firearms that are found property will be entered into NCIC / FCIC teletype computer for informational purposes by teletype personnel.

Ammunition:

(1) All ammunition will be turned into the Property Office evidence lockers, and handled the same as other property. If the ammunition is to be disposed of, the submitting Deputy shall place the ammunition into the ammunition disposal locker and make a note in the comment section of the Property Receipt.

(2) For safety reasons, ammunition received by the Property Office will not be released to persons coming to pick up their firearms. If the person wants the ammunition, he / she will have to return the next day, otherwise, the ammunition not retrieved 24 hours after the release of the firearm will be disposed of by Property.

(3) Pellets and BB’s can be released the same time as the weapon. This ammunition will be escorted to the front door of the Sheriff’s Office and released. All other ammunition not retrieved 24 hours after the release of the firearm will be disposed of by Property.

Cash and Valuables: All valuables (cash, coins, fine jewelry, etc.) must be itemized and described in detail on a Property Receipt.

(1) Cash and valuables must be packaged separately from other property being submitted.

(2) For cash submissions, a Cash Verification Form must be filled out completely listing the various denominations and counts of all currency. This form requires two (2) signatures verifying the cash counts. Members shall count cash in the presence of another officer, who will verify by signature that the count is correct. The currency is then listed as a total amount on one line on a Property Receipt.

(3) The Cash Verification Form must be attached to the outside of the package with the cash being submitted. Property / Evidence submitted without a Cash Verification Form, when required, and the Property Receipt will be refused by the Property Section until the submitting Deputy completes the necessary form. If the cash count and the amounts listed on the Cash Verification Form do not match, the package will be refused by the Property Section until the submitting Deputy rectifies the error(s).

(4) The itemization of all valuables, should be done in the presence of a second Deputy.

(5) When a cash submission exceeds $500.00, the impounding Deputy/Detective(s) must contact a Property Supervisor, making them aware of the actual amount, and the location of the locker it has been deposited into. Cash submission of more than $1000.00 must be submitted directly to the North District Property Office. If the Property Office is closed, a Property Supervisor must be contacted.

(6) Uncashed Traveler’s Checks, money orders and Food Stamps are to be considered the same as cash, and the face values (denominations) should be itemized in the same manner as if the deputy were placing cash into evidence. A Cash Verification Form is required.

(7) Foreign currency is to be treated as any other property and is not considered cash. No Cash Verification Form is needed. Foreign currency must be carefully identified, accurately counted, listed and packaged separately from other items.

NOTE: The types and quantities of coins and paper money MUST be completely identified and described. The same procedure is to be followed for those coins whose country, denomination or type is in question or unknown. Each item must be completely described, listed and packaged separately from other items.

(8) Counterfeit money is considered currency. A Cash Verification Form is needed, and the face value (denomination) should be listed for the value of the item. Counterfeit money will be turned over to the Secret Service by the Property Supervisor.

e. Perishables: Property of this nature (such as meats, milk, eggs, etc.) should be returned to the owner or designee as soon as possible. Evidentiary perishables shall be processed and then photographed prior to their release for the purpose of visual identification in court. Every effort must be made to include store labels, etc., in the photograph(s).

f. Frozen or refrigerated property: Whole blood / semen / sex crime kit: All evidence of this nature shall be packaged separately and plainly marked, “Refrigerate” in red ink. A refrigerator is available in the North District locker room and the South District locker room. Deputies shall place the property inside the refrigerator and secure the padlock. A deputy may, if he / she prefers, submit the item directly to the Property Section provided it is within working hours. If submission is made to a locker, the deputy must also log the required information into the Property Log Book. If the item is biohazardous, a red “biohazard” sticker must be placed on the package.

(1) Property Officers will transfer refrigerated evidence from locker rooms to a larger refrigerator located in the Property Section Evidence Vault.

(2) Refrigerated evidence cannot be submitted to Fleet Services. This facility is not equipped with a refrigerator.

(3) In the event that the refrigerator is not available (because of another submission), and the Property Section is closed, a Property Office will have to be called out. Have Communications page the appropriate Property Officer.

(4) Urine should go into a locker. Do not store urine in a hot environment for a long length of time (i.e. the trunk of a patrol car for the entire day shift).

b. Firearms: All firearms submitted to the Property Section shall be UNLOADED and safely SECURED with slides locked open, cylinders open, bolts open, etc., with plastic ties. The ammunition shall be placed into a separate package.

(1) Packages containing firearms should be marked in red ink, “caution firearm – unloaded”.

(2) Handguns shall be submitted in an appropriately sized heat-sealed plastic bag. Ammo and / or clips shall be submitted in a separate bag, however, they can both be listed on the same Property Receipt.

(3) Long guns do not require packaging unless the gun is to be processed for fingerprints or is a biohazard. Attach a shipping tag to the trigger guard of the firearm. Ammo and / or clips shall be placed in a separate bag and submitted with the firearm.

(4) Firearms that are found property will be entered into NCIC / FCIC teletype computer for informational purposes by teletype personnel.

Ammunition:

(1) All ammunition will be turned into the Property Office evidence lockers, and handled the same as other property. If the ammunition is to be disposed of, the submitting Deputy shall place the ammunition into the ammunition disposal locker and make a note in the comment section of the Property Receipt.

(2) For safety reasons, ammunition received by the Property Office will not be released to persons coming to pick up their firearms. If the person wants the ammunition, he / she will have to return the next day, otherwise, the ammunition not retrieved 24 hours after the release of the firearm will be disposed of by Property.

(3) Pellets can be released the same time as the weapon. This ammunition will be escorted to the front door of the Sheriff’s Office and released. All other ammunition not retrieved 24 hours after the release of the firearm will be disposed of by Property.

Cash and Valuables: All valuables (cash, coins, fine jewelry, etc.) must be itemized and described in detail on a Property Receipt.

(1) Cash and valuables must be packaged separately from other property being submitted.

(2) For cash submissions, a Cash Verification Form must be filled out completely listing the various denominations and counts of all currency. This form requires two (2) signatures verifying the cash counts. Members shall count cash in the presence of another officer, who will verify by signature that the count is correct. The currency is then listed as a total amount on one line on a Property Receipt.

(3) The Cash Verification Form must be attached to the outside of the package with the cash being submitted. Property / Evidence submitted without a Cash Verification Form, when required, and the Property Receipt will be refused by the Property Section until the submitting Deputy completes the necessary form. If the cash count and the amounts listed on the Cash Verification Form do not match, the package will be refused by the Property Section until the submitting Deputy rectifies the error(s).

(4) The itemization of all valuables, should be done in the presence of a second Deputy.

(5) When a cash submission exceeds $500.00, the impounding Deputy/Detective(s) must contact a Property Supervisor, making them aware of the actual amount, and the location of the locker it has been deposited into. Cash submission of more than $1000.00 must be submitted directly to the North District Property Office. If the Property Office is closed, a Property Supervisor must be contacted.

(6) Uncashed Traveler’s Checks, money orders and Food Stamps are to be considered the same as cash, and the face values (denominations) should be itemized in the same manner as if the deputy were placing cash into evidence. A Cash Verification Form is required.

(7) Foreign currency is to be treated as any other property and is not considered cash. No Cash Verification Form is needed. Foreign currency must be carefully identified, accurately counted, listed and packaged separately from other items.

NOTE: The types and quantities of coins and paper money MUST be completely identified and described. The same procedure is to be followed for those coins whose country, denomination or type is in question or unknown. Each item must be completely described, listed and packaged separately from other items.

(8) Counterfeit money is considered currency. A Cash Verification Form is needed, and the face value (denomination) should be listed for the value of the item. Counterfeit money will be turned over to the Secret Service by the Property Supervisor.

e. Perishables: Property of this nature (such as meats, milk, eggs, etc.) should be returned to the owner or designee as soon as possible. Evidentiary perishables shall be processed and then photographed prior to their release for the purpose of visual identification in court. Every effort must be made to include store labels, etc., in the photograph(s).

f. Frozen or refrigerated property: Whole blood / semen / sex crime kit: All evidence of this nature shall be packaged separately and plainly marked, “Refrigerate” in red ink. A refrigerator is available in the North District locker room and the South District locker room. Deputies shall place the property inside the refrigerator and secure the padlock. A deputy may, if he / she prefers, submit the item directly to the Property Section provided it is within working hours. If submission is made to a locker, the deputy must also log the required information into the Property Log Book. If the item is biohazardous, a red “biohazard” sticker must be placed on the package.

(1) Property Officers will transfer refrigerated evidence from locker rooms to a larger refrigerator located in the Property Section Evidence Vault.

(2) Refrigerated evidence cannot be submitted to Fleet Services. This facility is not equipped with a refrigerator.

(3) In the event that the refrigerator is not available (because of another submission), and the Property Section is closed, a Property Office will have to be called out. Have Communications page the appropriate Property Officer.

(4) Urine should go into a locker. Do not store urine in a hot environment for a long length of time (i.e. the trunk of a patrol car for the entire day shift).

Firearms: All firearms submitted to the Property Section shall be UNLOADED and safely SECURED with slides locked open, cylinders open, bolts open, etc., with plastic ties. The ammunition shall be placed into a separate package.

Packages containing firearms should be marked in red ink, “caution firearm – unloaded”.

Handguns shall be submitted in an appropriately sized heat-sealed plastic bag. Ammo and / or clips shall be submitted in a separate bag, however, they can both be listed on the same Property Receipt.

Long guns do not require packaging unless the gun is to be processed for fingerprints or is a biohazard. Attach a shipping tag to the trigger guard of the firearm. Ammo and / or clips shall be placed in a separate bag and submitted with the firearm.

Firearms that are found property will be entered into NCIC / FCIC teletype computer for informational purposes by teletype personnel.

Ammunition:

All ammunition will be turned into the Property Office evidence lockers, and handled the same as other property. If the ammunition is to be disposed of, the submitting Deputy shall place the ammunition into the ammunition disposal locker and make a note in the comment section of the Property Receipt.

For safety reasons, ammunition received by the Property Office will not be released to persons coming to pick up their firearms. If the person wants the ammunition, he / she will have to return the next day, otherwise, the ammunition not retrieved 24 hours after the release of the firearm will be disposed of by Property.

Pellets can be released the same time as the weapon. This ammunition will be escorted to the front door of the Sheriff’s Office and released. All other ammunition not retrieved 24 hours after the release of the firearm will be disposed of by Property.

Cash and Valuables: All valuables (cash, coins, fine jewelry, etc.) must be itemized and described in detail on a Property Receipt.

Cash and valuables must be packaged separately from other property being submitted.

For cash submissions, a Cash Verification Form must be filled out completely listing the various denominations and counts of all currency. This form requires two (2) signatures verifying the cash counts. Members shall count cash in the presence of another officer, who will verify by signature that the count is correct. The currency is then listed as a total amount on one line on a Property Receipt.

The Cash Verification Form must be attached to the outside of the package with the cash being submitted. Property / Evidence submitted

NOTE: The types and quantities of coins and paper money MUST be completely identified and described. The same procedure is to be followed for those coins whose country, denomination or type is in question or unknown. Each item must be completely described, listed and packaged separately from other items.

Counterfeit money is considered currency. A Cash Verification Form is needed, and the face value (denomination) should be listed for the value of the item. Counterfeit money will be turned over to the Secret Service by the Property Supervisor.

Perishables: Property of this nature (such as meats, milk, eggs, etc.) should be returned to the owner or designee as soon as possible. Evidentiary perishables shall be processed and then photographed prior to their release for the purpose of visual identification in court. Every effort must be made to include store labels, etc., in the photograph(s).

Frozen or refrigerated property: Whole blood / semen / sex crime kit: All evidence of this nature shall be packaged separately and plainly marked, “Refrigerate” in red ink. A refrigerator is available in the North District locker room and the South District locker room. Deputies shall place the property inside the refrigerator and secure the padlock. A deputy may, if he / she prefers, submit the item directly to the Property Section provided it is within working hours. If submission is made to a locker, the deputy must also log the required information into the Property Log Book. If the item is biohazardous, a red “biohazard” sticker must be placed on the package.

Property Officers will transfer refrigerated evidence from locker rooms to a larger refrigerator located in the Property Section Evidence Vault.

Refrigerated evidence cannot be submitted to Fleet Services. This facility is not equipped with a refrigerator.

In the event that the refrigerator is not available (because of another submission), and the Property Section is closed, a Property Office will have to be called out. Have Communications page the appropriate Property Officer.

Urine should go into a locker. Do not store urine in a hot environment for a long length of time (i.e. the trunk of a patrol car for the entire day shift).

Firearms: All firearms submitted to the Property Section shall be UNLOADED and safely SECURED with slides locked open, cylinders open, bolts open, etc., with plastic ties. The ammunition shall be placed into a separate package.

Packages containing firearms should be marked in red ink, “caution firearm – unloaded”.

Handguns shall be submitted in an appropriately sized heat-sealed plastic bag. Ammo and / or clips shall be submitted in a separate bag, however, they can both be listed on the same Property Receipt.

Long guns do not require packaging unless the gun is to be processed for fingerprints or is a biohazard. Attach a shipping tag to the trigger guard of the firearm. Ammo and / or clips shall be placed in a separate bag and submitted with the firearm.

Firearms that are found property will be entered into NCIC / FCIC teletype computer for informational purposes by teletype personnel.

Ammunition:

All ammunition will be turned into the Property Office evidence lockers, and handled the same as other property. If the ammunition is to be disposed of, the submitting Deputy shall place the ammunition into the ammunition disposal locker and make a note in the comment section of the Property Receipt.

For safety reasons, ammunition received by the Property Office will not be released to persons coming to pick up their firearms. If the person wants the ammunition, he / she will have to return the next day, otherwise, the ammunition not retrieved 24 hours after the release of the firearm will be disposed of by Property.

Pellets and BB’s can be released the same time as the weapon. This ammunition will be escorted to the front door of the Sheriff’s Office and released. All other ammunition not retrieved 24 hours after the release of the firearm will be disposed of by Property.

Cash and Valuables: All valuables (cash, coins, fine jewelry, etc.) must be itemized and described in detail on a Property Receipt.

Cash and valuables must be packaged separately from other property being submitted.

For cash submissions, a Cash Verification Form must be filled out completely listing the various denominations and counts of all currency. This form requires two (2) signatures verifying the cash counts. Members shall count cash in the presence of another officer, who will verify by signature that the count is correct. The currency is then listed as a total amount on one line on a Property Receipt.

The Cash Verification Form must be attached to the outside of the package with the cash being submitted. Property / Evidence submitted without a Cash Verification Form, when required, and the Property Receipt will be refused by the Property Section until the submitting Deputy completes the necessary form. If the cash count and the amounts listed on the Cash Verification Form do not match, the package will be refused by the Property Section until the submitting Deputy rectifies the error(s).

The itemization of all valuables, should be done in the presence of a second Deputy.

When a cash submission exceeds $500.00, the impounding Deputy/Detective(s) must contact a Property Supervisor, making them aware of the actual amount, and the location of the locker it has been deposited into. Cash submission of more than $1000.00 must be submitted directly to the North District Property Office. If the Property Office is closed, a Property Supervisor must be contacted.

Uncashed Traveler’s Checks, money orders and Food Stamps are to be considered the same as cash, and the face values (denominations) should be itemized in the same manner as if the deputy were placing cash into evidence. A Cash Verification Form is required.

Foreign currency is to be treated as any other property and is not considered cash. No Cash Verification Form is needed. Foreign currency must be carefully identified, accurately counted, listed and packaged separately from other items.

NOTE: The types and quantities of coins and paper money MUST be completely identified and described. The same procedure is to be followed for those coins whose country, denomination or type is in question or unknown. Each item must be completely described, listed and packaged separately from other items.

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B

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B

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