For the SELECTIVE SERVICE SYSTEM

Privacy Impact Assessment for the

SELECTIVE SERVICE SYSTEM

August 2017

Contact Point: CIO, Selective Service System

Reviewing Official Scott Jones

CIO/Privacy Officer Selective Service System

sjones@ 703-605-4128

System Information

Name of System, Project or Program: RCV Modernization (RCV) OMB Unique Identifier: (if applicable)

Contact Information

1. Who is the person completing this document? (Name, title, organization, phone, email, address). Prasad Perini Sr. Software Development Manager/Technical Lead/Architect ISHPI Information Technologies, Inc. 115 SW Adams St, Suite 103 Peoria, IL 61602 (309) 999-4859 Prasad.Perini@

2. Who is the system owner? (Authorizing Official Name, title, organization, phone, email, address). Scott Jones Chief Information Officer 1515 Wilson Boulevard Arlington, VA 22209 (703) 605-4128 sjones@

3. Who is the system manager? (Name, title, organization, phone, email, address). Anthony Clark Chief Information Security Officer 1515 Wilson Boulevard Arlington, VA 22209 (703) 605-4140 aclark@

4. Who is the Information Systems Security Manager who reviewed this document? (ISSM Name, title, organization, phone, email, address). Anthony Clark Information System Security Officer 1515 Wilson Boulevard Arlington, VA 22209 (703) 605-4128 aclark@

5. Who is the Bureau Privacy Act Officer who reviewed this document? (Name, title, organization, phone, email, address).

Page 1 of 12

Scott Jones Chief Information Officer 1515 Wilson Boulevard Arlington, VA 22209 (703) 605-4128 sjones@

6. Who is the IT Reviewing Official? (CIO Name, title, organization, phone, email, address). Adam Copp Associate Director of Operations 1515 Wilson Boulevard Arlington, VA 22209 (703) 605-4111 acopp@

System Application/General Information

1. Does this system contain any information in identifiable form? Yes. The RCV system contains the following information: a. First Name b. Last Name c. Middle Name d. Gender e. Suffix f. Social Security Number g. Date of Birth h. Street Address

2. What is the purpose of the system/application? The purpose of the RCV system is to perform Selective Service System's (SSS) mission critical business functions related to Registration, Compliance, Verification, and Correspondence (RCV). The RCV system is an Intranet application used by only authorized SSS' personnel. It provides a central repository for all data related to active registrants and potential violators. The RCV system also interfaces with the following systems: ? SSS' public Web site: to support on-line registration, address update, and verification ? SSS' Interactive Voice Response (IVR) system: to support registration and verification services over the phone ? AAMVA's UNI: to receive data from Department of Motor Vehicles

3. What legal authority authorizes the purchase or development of this system/application? The RCV system supports the SSS mission, which is governed by the "Military Selective Service Act".

Page 2 of 12

4. Under which Privacy Act SORN does the system operate? (Provide the system name and unique system identifier.) The System of Records Notice (SORN) for the RCV system is located in the Federal Registry / Vol 65, No 184, page 57215-57222.

Data in the System

1. What categories of individuals are covered in the system? The RCV system contains information on the following types of individuals: a. Men who are at least 18 years old and registered with SSS b. Men who are at least 18 years old and should have registered with SSS but did not register c. Men who are at least 18 years and exempt from the Military Selective Service Act d. Men who are potential violators of the Military Selective Service Act

2. What are the sources of the information in the system? a. Is the source of the information from the individual or is it taken from another source? If not directly from the individual, then what other source? Individuals submit information to SSS through the following methods: 1. Mailing completed registration forms 2. Mailing completed change of address forms 3. Completing online registration using SSS public Web site 4. Updating address information using SSS public Web site 5. Registering with SSS using the IVR 6. Updating registration information via a phone call with a SSS representative and/or through miscellaneous correspondence

Individuals also submit the information indirectly to SSS through the following agencies by providing their consent on various forms:

1. Department Of Education 2. States' Departments of Motor Vehicles 3. U.S. Military Entrance Processing Command 4. Military Academies 5. U.S. Citizenship and Immigration Services 6. Job Corps of the U.S. Department of Labor 7. Alaska Permanent Fund 8. Georgia Student Finance Commission 9. Defense Manpower Data Center of the Department of Defense

b. What Federal agencies are providing data for use in the system? The RCV system receives data from the following federal agencies to execute registration, compliance, and verification business functions: 1. Defense Manpower Data Center of the Department of Defense

Page 3 of 12

2. Department of Education 3. Department of Veterans Affairs 4. Job Corps of the U.S. Department of Labor 5. Office of Federal Investigation/Office of Personnel Management 6. Social Security Administration 7. U.S. Citizenship and Immigration Services 8. U.S. Coast Guard 9. U.S. Military Entrance Processing Command 10. U.S Post Office

c. What State and/or local agencies are providing data for use in the system? The RCV system receives data from the following state and/or agencies to execute registration, compliance, and verification business functions: 1. State Department of Motor Vehicles 1) Alabama 2) Alaska 3) Arizona 4) Arkansas 5) California 6) Colorado 7) Connecticut 8) Delaware 9) District of Columbia 10) Florida 11) Georgia 12) Guam 13) Hawaii 14) Idaho 15) Illinois 16) Indiana 17) Iowa 18) Kansas 19) Kentucky 20) Louisiana 21) Maine 22) Maryland 23) Massachusetts 24) Michigan 25) Minnesota 26) Mississippi 27) Missouri 28) Montana 29) Nebraska 30) Nevada 31) New Hampshire

Page 4 of 12

 ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download