STATE OF WASHINGTON



348615022860000STATE OF WASHINGTONDEPARTMENT OF SOCIAL AND HEALTH SERVICESDevelopmental Disabilities Administration * P.O. Box 45310 * Olympia, WA 98504-5310DDA MANAGEMENT BULLETIND19-025 – ProcedureOctober 4, 2019TO:Field StaffFROM:Debbie Roberts, Deputy Assistant SecretaryDevelopmental Disabilities AdministrationSUBJECT:New Emergency Planning Screen in CAREPurpose:To inform case resource managers about how to complete the new emergency planning screen in CAREBackground:DDA needs to ensure that all clients have emergency plans in place, and that individuals who are on life-sustaining equipment have necessary backup power in case of emergency. What’s new, changed, or Clarified:Currently, emergency information is contained in multiple sections within CARE. To simplify the way emergency information is collected and accessed, CARE will soon include a new stand-alone Emergency Planning screen under the Person-Centered Service Plan. ACTION:Beginning October 12, 2019, case resource managers must complete the Emergency Planning screen during every client’s assessment as described below. Emergency ContactsThe case resource manager must designate someone as an emergency contact using the Collateral Contacts screen. CARE populates the Emergency Contacts screen with information from the Collateral Contacts screen.The case resource manager must indicate if the client has identified at least two emergency contacts.If there are not at least two emergency contacts identified, the case resource manager must include more information in the comments section. (For example, “The client is reaching out to friends at church to see if anyone is able to act as their emergency contact,” or “The client’s care provider will assist client to register for Smart911.”)Life-Sustaining Equipment BackupThe case resource manager must indicate if the client is on life-sustaining equipment. (Examples of life-sustaining equipment include: ventilators, defibrillators, dialysis machines, suctioning devices, oxygen concentrator machines, ventricular assist devices (implanted heart pumps), nebulizer machines, IV and nutrition pumps, and CPAP or BIPAP machines.)If the CARE assessment indicates that the client is on a ventilator, the answer will default to “yes” and the case resource manager must indicate:Whether the client has a backup power source for the life-sustaining equipment (e.g., battery pack or generator).Whether the client has a self-inflating resuscitation bag.Emergency PlanningDuring the assessment the case resource manager must discuss the client’s emergency plans with the client and the client’s caregiver. After the discussion, the case resource manager must check the box in the Emergency Planning screen.Based on the discussion, the case resource manager must indicate if assistance was offered based on needs identified.Details of the discussion, such as assistance needed or offered, must be included in the comments box.For a client receiving residential services, the case resource manager must indicate in CARE whether the provider has an emergency plan in place.resources:Disaster Safety for People with DisabilitiesEmergency Preparedness Care Provider BulletinLife-Sustaining Equipment Care Provider BulletinMake a Plan: Individuals with DisabilitiesSmart911: Plan Ahead for An EmergencyEmergency Power Planning for People Who Use Electricity and Battery-Dependent Assistive Technology and Medical DevicesATTACHMENTS:\sCONTACTS:Teresa BodenJoint Requirements Planner Unit ManagerTeresa.Boden@dshs.360.407.1502Lori Gianetto-BareActing Residential Quality Assurance Unit ManagerLori.Bare@dshs.360.407.1565 ................
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