Job Description - The Wise Group



|Job Title |Project Accountant |Department |Wise Steps |

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|Date |March 2018 |Grade |4 |

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|PART 1: JOB PROFILE |

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|1 |MAIN PURPOSE OF THE JOB |

| |To create budgets for and monitor performance against budget for all significant fund generating projects and programmes within the organisation and to |

| |manage the associated Credit Control function. |

| | |

|2 |POSITION IN ORGANISATION |

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|3 |SCOPE OF JOB |

| |Project Forecasting, Monitoring, Claims & Invoicing |

| |Staff Supervision & Management |

| |Budgetary Management |

| |Audits |

| |Departmental Performance Management |

| |Programme Performance Management |

| |Contract Management |

| |Other Ad Hoc |

| | |

|4 |DIMENSIONS AND LIMITS OF AUTHORITY |

| |Aspects of people management - recruitment, development, performance improvement, absence, grievance, discipline, equality and diversity |

| |Autonomy to make all day-to-day operational decisions |

| |Contribute to policy design and implementation |

| |Authorise and incur expenditure in line with policy and procedures |

| |Authorised to enforce specified procedures in line with funder requirements. |

| | |

|5 |EXPERIENCE, QUALIFICATIONS AND SKILLS LEVEL |

| |A grade level education or equivalent through relevant development/experience |

| |Professionally part qualified accountant or studying for same) with membership of one of the relevant UK accounting bodies (ACCA, CIMA, CA, ACA) |

| |Experience of working with tight deadlines |

| |Attention to detail essential |

| |Working knowledge of finance department |

| |High literacy in excel and word applications |

| |Highly numerate |

| |Highly experienced in budgeting and forecasting |

| |Knowledge of European Funding desirable |

| |Good communications, presentation and interpersonal skills |

| |Experience of leading a team. |

| | |

|6 |ADDITIONAL REQUIREMENTS |

| |Subject to a relevant Disclosure check |

| |Health and Safety is a key aspect of all jobs – it is vital that everyone takes responsibility for promoting the health, safety and security of |

| |themselves, customers and colleagues |

| |Promote and embrace all aspects of Equality and Diversity |

| |Individuals will comply with the Wise Group values by demonstrating our core behaviours |

| |Uphold and promote Wise Group Culture and reputation |

| |Flexibility to travel as and when required. |

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|PART 2: DUTIES AND KEY RESPONSIBILITIES |

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|Project Forecasting, Monitoring, Claims & Invoicing (36%) |

|Preparation of project claims within funder requirements and guidelines and ensuring audit requirements are met |

|Ensure all claims to external bodies are processed in a timely manner |

|To issue financial reports for each project on a monthly basis |

|Reconciliation of payments made by funders |

|To work with budget holders to forecast and advise on income and expenditure for projects, ensuring funder requirements are adhered to and company |

|contribution is maintained |

|Extraction and collation of financial data from the accounting systems |

|To keep financial records of all projects and liaise with project managers and other senior managers as appropriate, highlighting issues and areas of concern |

|Compile and submit European claims in relation to financial data |

|Undertake day-to day financial resource administration, including maintenance of systems and journal transfers |

|To create, implement, monitor and review procedures and systems, ensuring they are in accordance with the Wise Group regulations |

|To ensure that projects are closed in a timely manner and that final project outcomes are recorded. |

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|Staff supervision and management (13%) |

|Directly responsible for the recruitment of direct reports and where appropriate involved in interviewing process for other staff |

|Provide guidance, direction and support to all staff within the team |

|Carry out appraisals of assigned staff |

|Monitor staff performance in line with contractual and budgetary targets |

|Responsible for Health and Safety and well-being of all staff |

|Demonstrate strong commitment to the promotion of equality and diversity. |

| |

|Budgetary management (20%) |

|Provide the financial modelling necessary to forecast and plan the costs & revenues associated with new projects |

|Create comprehensive cost & revenue budgets for all significant programmes/projects |

|Responsibility for the generation of budgets required to manage new projects |

|Responsibility for the generation of budgets/forecasts required to manage existing projects. |

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|Audits (2%) |

|Preparation and presentation of audit information in respect of funder requests |

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|Departmental Performance Management (1%) |

|Motivate all staff to achieve the job performance targets and related income as per budget |

|Carry out regular reviews of departmental staff |

|Communicate current performance to staff through regular team meetings and by means of internal communication systems. |

| |

|Programme Performance Management (26%) |

|Monitor detailed performance on all significant projects & programmes |

|Alert Project and Senior management to any significant variances in project performance |

|Maintain up to date management information statistics and re-forecast performance in line with on-going achievement |

|Provide Senior Management with performance reports both on a regular & on request basis. |

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|Contract management (1%) |

|To manage the sales ledgers for the business and cash collection processes for all funders. |

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|Other Ad Hoc (1%) |

|Filing and archiving of company financial information |

|Ensuring adherence to company policies and procedure. |

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|Signature | |Date | |

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Head of Finance

Project Accountant

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