Job Description - The Wise Group
|Job Title |Project Accountant |Department |Wise Steps |
| | | | |
|Date |March 2018 |Grade |4 |
| |
|PART 1: JOB PROFILE |
| |
|1 |MAIN PURPOSE OF THE JOB |
| |To create budgets for and monitor performance against budget for all significant fund generating projects and programmes within the organisation and to |
| |manage the associated Credit Control function. |
| | |
|2 |POSITION IN ORGANISATION |
| | |
| | |
|3 |SCOPE OF JOB |
| |Project Forecasting, Monitoring, Claims & Invoicing |
| |Staff Supervision & Management |
| |Budgetary Management |
| |Audits |
| |Departmental Performance Management |
| |Programme Performance Management |
| |Contract Management |
| |Other Ad Hoc |
| | |
|4 |DIMENSIONS AND LIMITS OF AUTHORITY |
| |Aspects of people management - recruitment, development, performance improvement, absence, grievance, discipline, equality and diversity |
| |Autonomy to make all day-to-day operational decisions |
| |Contribute to policy design and implementation |
| |Authorise and incur expenditure in line with policy and procedures |
| |Authorised to enforce specified procedures in line with funder requirements. |
| | |
|5 |EXPERIENCE, QUALIFICATIONS AND SKILLS LEVEL |
| |A grade level education or equivalent through relevant development/experience |
| |Professionally part qualified accountant or studying for same) with membership of one of the relevant UK accounting bodies (ACCA, CIMA, CA, ACA) |
| |Experience of working with tight deadlines |
| |Attention to detail essential |
| |Working knowledge of finance department |
| |High literacy in excel and word applications |
| |Highly numerate |
| |Highly experienced in budgeting and forecasting |
| |Knowledge of European Funding desirable |
| |Good communications, presentation and interpersonal skills |
| |Experience of leading a team. |
| | |
|6 |ADDITIONAL REQUIREMENTS |
| |Subject to a relevant Disclosure check |
| |Health and Safety is a key aspect of all jobs – it is vital that everyone takes responsibility for promoting the health, safety and security of |
| |themselves, customers and colleagues |
| |Promote and embrace all aspects of Equality and Diversity |
| |Individuals will comply with the Wise Group values by demonstrating our core behaviours |
| |Uphold and promote Wise Group Culture and reputation |
| |Flexibility to travel as and when required. |
| |
|PART 2: DUTIES AND KEY RESPONSIBILITIES |
| |
|Project Forecasting, Monitoring, Claims & Invoicing (36%) |
|Preparation of project claims within funder requirements and guidelines and ensuring audit requirements are met |
|Ensure all claims to external bodies are processed in a timely manner |
|To issue financial reports for each project on a monthly basis |
|Reconciliation of payments made by funders |
|To work with budget holders to forecast and advise on income and expenditure for projects, ensuring funder requirements are adhered to and company |
|contribution is maintained |
|Extraction and collation of financial data from the accounting systems |
|To keep financial records of all projects and liaise with project managers and other senior managers as appropriate, highlighting issues and areas of concern |
|Compile and submit European claims in relation to financial data |
|Undertake day-to day financial resource administration, including maintenance of systems and journal transfers |
|To create, implement, monitor and review procedures and systems, ensuring they are in accordance with the Wise Group regulations |
|To ensure that projects are closed in a timely manner and that final project outcomes are recorded. |
| |
|Staff supervision and management (13%) |
|Directly responsible for the recruitment of direct reports and where appropriate involved in interviewing process for other staff |
|Provide guidance, direction and support to all staff within the team |
|Carry out appraisals of assigned staff |
|Monitor staff performance in line with contractual and budgetary targets |
|Responsible for Health and Safety and well-being of all staff |
|Demonstrate strong commitment to the promotion of equality and diversity. |
| |
|Budgetary management (20%) |
|Provide the financial modelling necessary to forecast and plan the costs & revenues associated with new projects |
|Create comprehensive cost & revenue budgets for all significant programmes/projects |
|Responsibility for the generation of budgets required to manage new projects |
|Responsibility for the generation of budgets/forecasts required to manage existing projects. |
| |
|Audits (2%) |
|Preparation and presentation of audit information in respect of funder requests |
| |
|Departmental Performance Management (1%) |
|Motivate all staff to achieve the job performance targets and related income as per budget |
|Carry out regular reviews of departmental staff |
|Communicate current performance to staff through regular team meetings and by means of internal communication systems. |
| |
|Programme Performance Management (26%) |
|Monitor detailed performance on all significant projects & programmes |
|Alert Project and Senior management to any significant variances in project performance |
|Maintain up to date management information statistics and re-forecast performance in line with on-going achievement |
|Provide Senior Management with performance reports both on a regular & on request basis. |
| |
|Contract management (1%) |
|To manage the sales ledgers for the business and cash collection processes for all funders. |
| |
|Other Ad Hoc (1%) |
|Filing and archiving of company financial information |
|Ensuring adherence to company policies and procedure. |
| |
| | | | |
|Signature | |Date | |
-----------------------
Head of Finance
Project Accountant
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