FAYETTEVILLE TECHNICAL COMMUNITY COLLEGE



FAYETTEVILLE TECHNICAL COMMUNITY COLLEGEMINUTES OF THE BOARD OF TRUSTEESMarch 16, 2020Held at the Tony Rand Student Center Board Room.Members AttendingMr. Ronald C. Crosby, Jr., Dr. Dana Haithcock, Mr. Charles E. Koonce, Dr. Linwood Powell, Mr. Chandan Y. Shankar, and Mr. William Wellons Jr.TelephonicallyDr. Dallas M. Freeman, Mr. William Hedgepeth, Mrs. Delores P. Ingram, and Mrs. Suzannah Tucker.Members AbsentMr. Charles J. Harrell, Mr. David R. Williford, and Mr. Jesse Watts.FTCC Personnel PresentPresident J. Larry Keen, Board Attorney and Vice President for Legal Services and Risk Management David Sullivan, Senior Vice President for Academic and Student Services Mark Sorrells, Senior Vice President for Business and Finance Robin Deaver, Vice President for Administrative Services Joe Levister, Vice President for Human Resources and Institutional Effectiveness Carl Mitchell, Executive Director of Marketing and Public Relations Catherine Pritchard, Executive Director for the Foundation Sandy Ammons, and Executive Assistant to the President Kay Williams. Call to OrderDr. Linwood Powell, Board ChairEthics Awareness and Conflict of Interest StatementDr. PowellDr. Powell read the Ethics Awareness and Conflict of Interest Reminder. No Conflict of Interest was identified.Focus: Overview of SACSCOC Decennial Report Dr. Mark Sorrells Mr. Carl MitchellDr. Keen recognized faculty, staff and administrators, on behalf of the Board of Trustees, for their hard work writing in excess of 80 compliance statements.April to October 2020One more report is due on April 1, 2020. Off-site Review – April 21-24, 2020.Focus Report – (TBA) – shortly after April 24, 2020.SACSCOC VP visit – June 2-4, 2020 (Stephanie Kirschman).Focus Report Reply – due to SACSCOC on August 24, 2020.On-site Review – October 5-8, 2020 – Embassy Suites has been reserved for the team, one observer, and the SACSCOC Vice-President.Activities following the October 5 to 8 On-site VisitReview by SACSCOC Board of Trustees - June 14-17, 2021.Reaffirmation announcement – Annual SACSCOC Meeting during the first week of December 2021.Celebrations across the College!Approval of Minutes of February 17, 2020 MeetingDr. PowellMr. Shankar moved to approve the February 17, 2020 minutes. The motion was seconded by Mr. Koonce and unanimously approved by the Board.(1981)COMMITTEE REPORTSBuilding and Grounds Committee The Building and Grounds Committee met at 10:30 a.m. prior to this meeting. Mr. Crosby reported.Update on Fire and Rescue Training Center (Information Only)HH Architecture (Raleigh, NC) is the designer for this project.Barnhill Contracting Company (Rocky Mount, NC) was approved as the Construction Manager-at-Risk at the November 19, 2019 Board meeting.Schematic drawings were submitted to the State Construction Office for review on February 19, 2020.Project Scope- 22,500 Square foot (sf) Training Center Building- One (1) 1,500 sf restroom- 3-story burn building with an attached 4-story tower (3,500-5,000 sf)- 4-story training tower (3,500 sf)Total cost of this project is $20,000,pletion is scheduled for June 2022.Finance Committee The Finance Committee met at 10:35 a.m. prior to this meeting.Dr. Haithcock reported.Approval of FTCC Club Accounts Certified Banking ResolutionIn effort to strengthen internal controls over College clubs, all College club bank accounts are transitioning to the College’s current banking partner, First Horizon Bank. This requires approval of the College’s Board of Trustees, and the signature of Delores Ingram, as FTCC’s Board Secretary, on each club’s certified resolution. On recommendation of the Finance Committee, Dr Haithcock moved to approve FTCC’s Club Accounts Certified Banking Resolution. The motion was unanimously approved by the Board.Approval of the 2020-2021 Recommended County BudgetThe proposed 2020-2021 County Current Appropriation Budget Request of $12,915,174 reflects a $731,048.00 increase over the approved budget for the 2019-2020 fiscal year. The increase is associated with salary increase for current employees, social security increase, retirement increase, medical insurance increase, and decrease in longevity.Expansions needed for increased campus projects, acquisitions, and security to cover all areas. Cost includes salary and benefits.Legal fees for new acquisition; Cost of cleaning J.P. Riddle Stadium; New Fire Training Center and stadium work; Expand security systems to new buildings; and Reduction to temporary employees, supplies telephone, rent, etc.The proposed $945,000 County Capital Appropriation Budget Request remains consistent with the prior year capital allocation. All debt service payments made by Cumberland County on behalf of the College in prior years are complete. Therefore, the College will request the full amount of the capital appropriation be credited to FTCC’s County Capital account.(1980)On recommendation of the Finance Committee, Dr. Haithcock moved to approve the 2020-2021 Recommended Cumberland County Budget. The motion was unanimously approved the Board.Human Resources Committee The Human Resources Committee met at 11:05 a.m. prior to this meeting.Mr. Crosby reported.Approval of Additional Authorities Granted to the College PresidentIt is recommended that authorization be granted to the College President to take whatever actions he deems reasonable and prudent relative to the operation of the College during the current “State of Emergency” related to COVID-19 and as declared by Governor Roy Cooper. Authority granted to the College President includes, but is not limited to, tele-working, on-line instruction, granting up to 30 calendar days of emergency leave to employees, College closure, and other policies identified in the “Communicable Disease Emergency” policy of the State Human Resources Manual. Notwithstanding the forgoing, the authorization granted shall be limited by any existing laws, rules, and regulations governing the operations of Fayetteville Technical Community College.On recommendation of the Human Resources Committee, Mr. Crosby moved to approve Additional Authorities Granted to the College President. The motion was unanimously approved by the Board.Approval to Close Nominations for 2020 Honorary Trustee AwardThe following is provided as process/background information to facilitate closing of the nomination period:At the February 17, 2020 the Board of Trustees modified the nomination submission process, as follows:Blank nomination forms will be provided as information each year at the February meeting.Trustees may nominate candidates anytime during the period between the February and March Board meeting or may bring nominations to the March meeting, whichever is preferred. The Board intends to close the nomination period each year at the March meeting.All nominations submitted prior to the approved closing date for consideration will be emailed to the Board members immediately following the March meeting.Approval action for nomination of Honorary Trustee, or decision to not select an Honorary Trustee for that year, will occur at the April Board meeting, unless deferred to a later date by the Board.As information, a copy of the blank nomination form along with a copy of the Board approved procedures, effective December 12, 2005, is included in your notebooks. Per Board request, an electronic version of the nomination form was emailed to all Trustees following the February 17th meeting. History of Program: The program began in 2003 with the following selectees: Senator Tony Rand was nominated and selected in 2003.Dr. Dallas Herring was nominated and selected in 2005.Mrs. Helen E. Batten was nominated and selected in 2007.Mr. Thornton W. Rose was nominated and selected in 2010.Senator Lura Tally was nominated and selected in 2011.(1979)Mr. Thomas R. McLean was nominated and selected in 2016.Dr. Jeannette M. Council was nominated and selected in 2018.Mr. Glenn Adams was nominated and selected in 2019.Note: There were no Honorary Trustee award approvals in 2004, 2006, 2008, 2009, 2012, 2013, 2014, 2015, or 2017. Request approval to close nomination period effective March 16, 2020.After approval to close nominations, an electronic copy of the slate of nominations will be emailed to the Trustees for further consideration.On recommendation of the Human Resources Committee, Mr. Crosby moved to close nominations for the 2020 Honorary Trustee Award at 5:00 p.m., March 16, 2020. The motion was unanimously approved by the Board.President’s Annual Appraisal The annual appraisal of the President will be delayed until the April Board of Trustees meeting.Planning Committee The Planning Committee met at 11:27 a.m. prior to this meeting.Mr. Crosby reported.Approval of the FTCC Mission Statement, Purpose Statement, Institutional Goals, General Education Core Competencies, and 2020 Planning AssumptionsThe review period was February 17, 2020 to March 2, 2020. There were no recommended changes.On recommendation of the Planning Committee, Mr. Koonce moved to approve the FTCC Mission Statement, Purpose Statement, Institutional Goals, General Education Core Competencies, and 2020 Planning Assumptions. The motion was seconded by Mr. Shankar and unanimously approved by the Committee.Program Committee The Program Committee met at 11:27 a.m. prior to this meeting.Mr. Koonce reported.Approval to Conduct a Needs Assessment: Occupational Therapy Assistant (A45500)The Occupational Therapy Assistant curriculum prepares individuals to work under the supervision of a registered/licensed occupational therapist to screen, assess, plan, and implement treatment and document progress for clients receiving occupational therapy services. Course work includes human growth and development, conditions which interfere with activities of daily living, theory and process of occupational therapy, individual/group treatment activities, therapeutic use of self, activity analysis, and grading/adapting activities and environments. Graduates may be eligible to take the national certification examination for practice as a certified occupational therapy assistant. Occupational Therapy Assistant was identified in the Economic Overview and Job Gap Analysis by EMSI as a high demand program for the region. Employment opportunities include hospitals, rehabilitation facilities, long term/extended care facilities, sheltered workshops, schools, home health programs, and community programs. (1978)Program NeedThe Program Gap Analysis report performed from EMSI indicated 57 regional annual job openings and only one current OTA program (Durham Technical Community College) in our Regional Service Area.According to the Bureau of Labor Statistics projected growth in the field of Occupational Therapy Assistant is 28% from 2016-2026. Currently 15-20 positions are posted on employment websites in the surrounding area.Program InformationProgram Requirements according to the North Carolina Community College Common Course Library, include 64-76 credits with 5 fieldwork placements throughout the program. According to the Bureau of Labor Statistics the mean annual wage of OTAs in NC is $61,470.Resources RequiredMinimum of 2 full-time faculty with one identified as Program Director possessing the following requirements.Director: OT or OTA license, minimum of a Master’s degree, 5 years of clinical experience, administration experience, 1 year of full-time academic appointment. (ACOTE curriculum standards A.2.3)Faculty: OT or OTA license, minimum of bachelor’s degree, expertise in teaching area. (ACOTE curriculum standards A.2.7)Designated laboratory space assigned as OTA Program priority. (ACOTE curriculum standards A.2.20)Additional adjunct faculty to assume appropriate teaching loadsSoftware to support specialty educationFunding/support to seek program accreditation through Accreditation Council for Occupational Therapy Education (ACOTE) Development of clinical partners to support the 5 field work experiences. On recommendation of the Program Committee, Mr. Koonce moved to approve conducting a Needs Assessment: Occupational Therapy Assistant (A45500). The motion was unanimously approved by the Board.Approval to Conduct a Needs Assessment: Public Safety Administration (A55480)The Public Safety Administration curriculum is designed to provide students, as well as practitioners, with knowledge and skills in the technical, managerial, and administrative areas necessary for entry or advancement within various public safety and government organizations. Course work contains diverse subjects including public safety administration and education, interagency operations, crisis leadership, government and agency financial management, professional standards, incident management, administrative law, and supervision. The streamlined curriculum pathway is designed for credit for prior learning and recognizes the value of previously earned skillsets and credentials obtain in public safety employment. Job Opportunities exist with fire or police departments, emergency management organizations, governmental agencies, private sector industrial firms, correctional facilities, insurance agencies, educational organizations, security and protective organizations, and entrepreneurship.Program NeedTwo North Carolina Community Colleges began offering this new degree in fall 2019. (1977)In the Public Safety Administration sector, there is a need for knowledge and skills necessary for entry level jobs and in preparation for advancement. The Program Gap Analysis report from EMSI indicated 498 regional job openings.According to the Bureau of Labor Statistics, projected growth in Public Safety Administration is 12% from 2019to 2025.Currently 117 positions are posted on employment websites in the surrounding area.Program InformationPublic Safety Administration Sample CoursesPAD 151 – Introduction to Public AdministrationPAD 152 – Ethics in GovernmentPAD 251 – Public Finance & BudgetingPAD 252 – Public Policy AnalysisPAD 254 – Grant Writing According to the Bureau of Labor Statistics the mean annual wage of Public Safety Administrators in NC is $41,177.Resources RequiredAdditional adjunct faculty to assume appropriate teaching loadsCurrent full-time faculty will be utilized to teach coursesStipends for current full-time CJC faculty to develop new PAD coursesOn recommendation of the Program Committee, Mr. Koonce moved to approve conducting a Needs Assessment: Public Safety Administration (A55480). The motion was unanimously approved by the Board.Acceptance of?FTCC’s Continuing Education Accountability Plan Term Report for August 15, 2019 through December 31, 2019During the fall semester, FTCC delivered a total of 1,257 classes through Corporate & Continuing Education (CCE). The breakdown is as follows: 742 Occupational Extension; 253 Self-Supporting: 208 Career & College Readiness; 39 Customized Training; and 15 Human Resources Development courses.FTCC’s Accountability and Credibility Policy and Guidelines states – at least 25% of on-campus and 50% of off-campus classes are to be visited for verification purposes. Based on the Continuing Education Accountability and Credibility Guidelines, 623 (446 on-campus & 177 off-campus) courses were visited. CCE staff visited a total of 623 continuing education classes, which exceeds the required target for verification visits. All were found to be in-compliance.? Verification criteria used to assess compliance during visits included: instructor presence; proper course titles; accurate headcount for students registered and present; attendance sheets were checked; and location and time as well as start/end dates for classes were confirmed.On recommendation of Program Committee, Mr. Koonce moved to accept FTCC’s Continuing Education Accountability Plan Term Report for August 15, 2019 through December 31, 2019. The motion was unanimously approved by the Board.Special Trustees’ Business/CommentsDr. Linwood Powell, Board ChairPostponed - NCACCT Law and Legislative Seminar, March 18-20, 2020, Raleigh, North Carolina.(1976)Dr. Powell stated that the Board Committees will meet at 10:00 a.m. beginning in April. The Board will meet as soon as the Committee meetings end with lunch following.President’s Report Dr. J. Larry Keen, PresidentNext Board Meeting – Monday, April 20, 2020See Written Report: Dr. Keen referred to President’s Report to Board dated March 16, 2020. (1) J. P. Riddle Stadium Grand Reopening was held on February 29, with a good turnout from the community. (2) FTCC’s Arts & Humanities Department presented the first installment on the topic, Fort Bragg & the Sandhills – From Prehistory to the Civil War, on Wednesday, March 11. (3) FTCC Donor Appreciation Luncheon was held on Friday, March 6. (4) Congratulations to Advertising & Graphic Design student Jose Aguilar-Lopez who won first place in the Dogwood Festival’s Annual Poster Competition, and Micah Goslee was runner up.AdjournmentMr. Wellons moved to adjourned. The motion was seconded by Mr. Koonce and unanimously approved by the Board.________________________________Dr. Linwood Powell, Chair_________________________________Mrs. Delores P. Ingram, Secretary(1975) ................
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