Original Bonds, Notes, and Registration Stubs

NOTICE - SOME ITEMS SUPERSEDED OR OBSOLETE

Schedule Number: NC1-053-78-04

Some items in this schedule are either obsolete or have been superseded by new NARA approved records schedules. This information is accurate as of: 8/1/2019

ACTIVE ITEMS These items, unless subsequently superseded, may be used by the agency to disposition records. It is the responsibility of the user to verify the items are still active.

3a, 3b, 3g, 3i, 4b, 5b-d, 7b, 9e, 9g, 9h, 11b-d, 12b, 13a, 13e, 16b, 18-21, 23, 25a, 25c, and 25d are still active.

SUPERSEDED AND OBSOLETE ITEMS The remaining items on this schedule may no longer be used to disposition records. They are superseded, obsolete, filing instructions, non-records, or were lined off and not approved at the time of scheduling. References to more recent schedules are provided below as a courtesy. Some items listed here may have been previously annotated on the schedule itself.

Item 1a superseded by N1-053-06-005 / 59 Item 1b superseded by N1-053-06-005 / 7 and N1-053-06-005 / 67 Item 2 superseded by N1-053-06-005 / 74 Item 3c superseded by N1-053-06-005 / 65 Item 3d superseded by N1-053-05-003 / 1 Item 3e superseded by N1-053-06-005 / 74 Item 3f superseded by N1-053-06-005 / 8 Item 3h superseded by N1-053-06-005 / 7 and N1-053-06-005 / 8 Item 4a superseded by N1-053-06-005 / 28 Item 5a superseded by N1-053-06-005 / 14 and N1-053-06-005 / 29 Item 6 superseded by N1-053-06-005 / 74 Item 7a superseded by N1-053-03-003 / 33 Item 8 superseded by N1-053-05-003 / 2 Item 9a superseded by N1-053-06-005 / 6 Item 9b superseded by N1-053-06-005 / 30 Item 9c superseded by N1-053-06-005 / 17 Item 9d superseded by N1-053-06-005 / 62 Item 9f superseded by N1-053-97-001 / 6 Item 10a superseded by N1-053-06-005 / 8 and N1-053-06-005 / 27 Item 10b superseded by N1-053-06-005 / 16 Item 10b superseded by N1-053-06-005 / 8 Item 11a superseded by N1-053-06-005 / 13 and N1-053-06-005 / 3 Item 12a superseded by N1-053-06-005 / 3 Item 12c superseded by N1-053-06-005 / 8

NOTICE - SOME ITEMS SUPERSEDED OR OBSOLETE

NOTICE - SOME ITEMS SUPERSEDED OR OBSOLETE

Item 13b superseded by N1-053-06-005 / 8 Item 13c superseded by N1-053-06-005 / 8 Item 13d superseded by N1-053-06-005 / 65 Item 14 superseded by N1-053-06-005 / 6 and N1-053-06-005 / 4 Item 15 superseded by N1-053-06-005 / 18 Item 16a superseded by NC1-053-79-02 / 1 Item 17 superseded by N1-053-06-005 / 65 Item 22 superseded by N1-053-06-005 / 21 Item 24 superseded by N1-053-06-005 / 60 Item 25b superseded by N1-053-06-005 / 6

NOTICE - SOME ITEMS SUPERSEDED OR OBSOLETE

Standard Form. No. 115 Revised Nov'ember 196t Prescribed by General Services

Administration GSA Reg. 3-IV-106

115-102

a PARKERSBURG COMPREHENSIVE SCHEDULE NO. SECOND REVISION REOt.JI!il' FOR AUTHORITY TO DISPOSE OF RECORDS

LEAVE BLANK JOB NO.

(See Instructions on Reverse)

1. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1

TO: GENERAL SERVICES ADMINISTRATION,

DATE

APPRq_'-;EDC ~

3 I.(.

v

78

4

NATIONAL ARCHIVES AND RECORDS SERVICE, WASHINGTON 25, 0.

I. FROM (AGENCY OR ESTABLISHMENT)

~OTIFICATION TO AGE~~y

Treasury Department

In accordance 1,?ith the provisions of 44 U.S.C.

-2._M_AJ_O_R_S_U_B_D_IV-IS_I_O_N_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _,1 3303a the disposal request, including amend-

Bureau of the Public Debt

j-; ments, is approved except for items that may be stamped "disposal not approved" or

3-_-M_I_N_O_R_S_U._B_D_IV-IS_I_O_N--------------------------li "1,i th dra1,n" in col wnn 10.

_ _ _s_a_v_i_n_g_s_B_o_n_d_O_p_e_r_a_t_io_n_s_O_f_f_i_c_e_,_P_a_r_k_e_r_s_b_u_r_g_,_w_._v~i~-f-?g'

4. NAME OF PERSON WITH WHOM TO CONFER

~- J. Hintgen

15. TEL. EXT.

i. 11

Date

,..,?..,,

- - At - i.ci;~~~-~~?-~???~?.~?--~r-~---~---"---"- -~?

6. CERTIFICATE OF AGENCY REPRESENTATIVE:

I hereby certify that I em authorized to act for the head of this aa;ency In matters pertainina; to the diapoaal or record,, and that the record? deacribcd in thi1 U.t or

schedule of_!!_ paa;ea are proposed for disposal for the reason indicated: ("X" only one)

A The records have ceased to have 1uffi-

cient value to warrant further retention.

B The records will cease to have aufficient value

0

to warrant further retention on the expiration of the period of time indicated or on the occur? renc\o~the ev+pe:ified

12/15/77

(Date)

Martin Fr~~

(Signature or Agency Representative)

Assistant Commissioner

(Title)

7. ITEM NO.

8. DESCRIPTION OF ITEM (WITH INCLUSIVE DATES OR RETENTION PERIODS)

9.

SAMPLE OR JOB NO.

to.

ACTION TAKEN

The Savings Bond Operations Office of the Bureau of the Public Debt performs operations involving the issues and retirements of Series A through K savings bonds, savings notes, retirement plan bonds, and individual retirement bonds; and the auditing, balancing, and destruction of Treasury Bills.

The bonds are issued and redeemed by authorized agents, with registration stubs or magnetic tapes, and retired bonds being forwarded to the Savings Bond Operations Office, Parkersburg, WV, via the Federal Reserve Banks and Branches. The bonds, stubs, and tapes are microfilmed and the bonds and stubs are card-read or encoded to magnetic tape for processing on electronic equipment. Using electronic computers the Savings Bond Operations Office audits, classifies, and accounts for all card bonds issued and retired and all paper bonds and Treasury Bills retired. Accounting?controls are also prepared to cover public debt charges and credits supporting entries in the Treasury account and the Public Debt

accounts.

I

I

~ 0 f _/

,f,t.,, /,'." - ~~-~/JJC -e - /-/CW-

I

7?.y

!7,;.:>

i

1

~)'/

?

~ ; ' ~ _!_ _ _ _ _ _ _I______ _

Four copies, including original, to be submitted to the National Archive? and Recorcls Service

10-50429-3 GPO

<

Standard.Form No., 11~-A Revised November 195f Prescribed by General Service! Administration GSA Reg. 3-IV-106

U:H!02

P a ~ ~2_ _

of~pagcs

REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS-Continuation Sheet

7. ITEM NO.

8. DESCRIPTION OF ITEM (WITH INCLUSIVE DATES OR RETENTION PERIODS)

9.

SAMPLE OR JOB NO.

10. ACTION TAKEN

----------------------------------------1-------i------

After sales and retirements have been reconciled and classified, records of owner registration and status are established and maintained on magnetic tape master files. These files provide the data necessary for answering inquiries concerning bond holdings, servicing current income bond owner accounts and authorizing issuance of semiannual interest checks, conducting reissue and other transactions incident to servicing outstanding securities, and establishing the basis for the replacement of lost, stolen, destroyed or mutilated bonds.

All records covered by this schedule relate to the performance of the above activities. Records relating to data automation programming, management improvement, personnel, budget, payroll, and other administrative services are excluded since their destruction has been authorized under the General Records Schedule.

ORIGINAL BONDS, NOTES, AND REGISTRATION STUBS

1. Retired United States Savings Notes and Savings Bonds Series A through K inclusive. Original Registration Stubs of United States Savings Notes, Series E, G, K, and H Savings Bonds, and acceptable duplicates of stubs of these series. Original Registration Stubs (or duplicates) and retired United States Retirement Plan Bonds issued in accordance with the provisions of the Self-Employed Individuals Tax Retirement Act of 1962. Original Registration Stubs (or duplicates) and retired United States Individual Retirement Bonds issued in accordance with the provisions of the Employee Retirement Income Security Act of 1974.

NN-164-67 Item 1

a. These records of issue (stubs) and retirement (original securities) also include transmitting batch control, adjustment, and replacement cards, any card stock item substituted for mutilated stubs/bonds/notes to permit machine processing, undeliverable bonds, Issues-On-Tape index listings, microfilming control documents, and batch enclosures.

Destroy after microphotographic copies have been made.

.

Foll% copies, including originnl, lo be avJ,milled lo the Nalionnl Ai-chives and Records Service

lt3-5U.&28-3

GPO

Standa.rd,Fonn No. lllh&. Revised November 195!

Prescribed by General Services Administration GSA Rog. 3-IV-106

115-202

-Job No. _____

3

Page...,..--of_!!_pagcs

REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS-Continuation Sheet

7. ITEM NO.

8. DESCRIPTION OF ITEM (WITH INCLUSIVE DATES OR RETENTION PERIODS)

9. SAMPLE OR

JOB NO.

10. ACTION TAKEN

-----1----?------------------------------1------1-------

ThiS certifies that the records described in

this item shall be microfilmed in accordance with

the standards set forth in 41 CFR 101-11.504 and

that the silver original microfilm shall be trans-

ferred to an approved agency records center at

Ravenswood, WV.

b. Original and Diazo copies of microfilm. Destroy when no longer needed for legal or administrative purposes. Transfer to a Federal Records Center is not authorized.

2. Administrative records (not specifically related to bond operations, but not covered by the General Schedule.)

NN-164-67

Item 5

These are routine administrative records which, because of their specific retention characteristics, are not covered by the General Records Schedule. They include classification survey reports, certification forms, records inventories, leave records copies of destruction documents, etc.

Destroy when 2 years old.

3. Internal operating records.

These records consist of various forms and memoranda used in the operations of the Savings Bond Operations Office. They are of short-term value since they are used to expedite work flow, or because the same data are available elsewhere.

NN-164-67

Item 6

a. Manifests {registers-logs). Destroy when 6 months old.

b. Film transfer invoices. Destroy when 1 year old.

c. Copies of case file documents. Destroy when 1 year old.

d. Routing slips and Receipts. Destroy when 1 year old.

e. Job assignment and work progress/status reports. Destroy when 1 year old.

f. Internal advices, transmittals, and routine requests. Destroy when 1 year old.

Four copiea, including original, to be ul>mitted to the National JlrchiYH 1111d Records Service

10-59?128-3 GPO

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