VOR TF Meeting Notes 5/13/15 tion.org



AASHTO Research Advisory Committee Value of Research Task ForceMeeting MinutesDateMay 13, 2015Time11:00 am to Noon CentralCo-ChairsBill Stone, Missouri DOT Linda Taylor, Minnesota DOTScribeCindy Smith, Mississippi DOTSubjectValue of Research Task Force Quarterly TeleconferenceAttendeesState DOT – membersLinda Taylor, Minnesota (co-chair) Bill Stone, Missouri (co-chair)Cindy Smith, Mississippi (secretary) Darryll Dockstader (Florida DOT) Michelle Owens (ALDOT)State DOT – friends Tim McDowell (Wyoming DOT) Enid White (Wyoming DOT) Ann Scholz (New Hampshire DOT)Megan Swanson (Illinois DOT) Mike Connors (ConnDOT)Brad Overturf (ConnDOT)Kirk Zeringue (LADOTD)Hafiz Munir (MnDOT)Sue Sillick (Montana DOT)Other organizations – friends Pat Casey, CTC & Associates Jorge Prozzi, University of Texas-Austin Barbara Harder, B. T. Harder & Assoc.Key Points icHighlights1Welcome & Roll CallLinda began the meeting with a roll call. Conference calls are normally the second Wednesday of alternate months. We added Kirk Zeringue, Hafiz Munir, and Mike Connors. Sue Sillick attended this meeting to talk about the RPPM website. Mark Morvant has retired from LADOTD, and we wish him well. 2Review & approve March Meeting Minutes & Action ItemsMinutes from the previous meeting on March 17, 2015, were reviewed and approved.3High Value Research Update2015 HVR Solicitation UpdateRegion Chair’s Submit HVR Votes by May 15thResearch Impacts Better – Faster - Cheaper Research Makes a Difference BrochureTRB/AASHTO-RAC Summer MeetingSweet 16 Presentations July 28th 2:30-4:30 PM Sweet 16 Award Presentations July 29th over lunchValue of Research Taskforce Meeting July 29th 1:00-2:452016 Leaders Requested Expanding TRB Poster Session 16 to 24 Misc. TopicsNCHRP SP-05 Support for AASHTO-RAC Taskforces AASHTO hosting RPM websiteHigh Value Research UpdateRepresentationRegion 1 had 6 states who submitted 15 projects, a 50% participation rate.Region 2 had 10 states submit 30 projects, an 83% participation rate. Region 3 had 9 states submit 39 projects, a 100% participation rate.Region 4 had 10 states submit 27 projects, a 56% participation rate.How can we increase HVR participation?BrochuresResearch Impacts brochure of 111 projects is being compiled by LADOTD.Research Makes the Difference will only include the Sweet 16. CTC & Associates will be compiling this document, and it will be available at the summer meeting. TRB/AASHTO-RAC Summer MeetingSweet 16 Presentations July 28th 2:30-4:30 PM Sweet 16 Award Presentations July 29th over lunchValue of Research Taskforce meeting July 29, 1:00-2:45 pm—looking for ideas for topics, presentations, etc.RAC leadership is still discussing highlighting “honorable mention” projects that did not quite make the Sweet 16 but that regions wish to highlight. This might be at a poster or lectern session at TRB in January of 2016. Miscellaneous TopicsNCHRP SP-05: Proposed to add dedicated funding to AASHTO/RAC for task forces was approved for funding. The NCHRP project will provide support to RAC/SCOR for various websites (RPPM, Research Funding Guide, RPM website, and TPF) and the ability to hire supportive consultant to augment development of services and materials) Hopefully , this will increase DOT participation in various taskforces. LADOTD has been developing HVR brochures and compilations, but we could possibly consult these out. See proposal for more specifics.3High-Value Research (continued)AASHTO will be hosting RPM website. Our taskforce can request enhancements to support HVR submittals and discuss other issues at the summer meetingRPPM website—Sue Sillick of the Coordination and Collaboration Task Force (CCTF) shared features of the RPPM website. The RPM website has information on setting the research agenda, carrying it out, delivering results, communicating value, and collaborating research activities. There is a documents section and a discussion forum. Documents are posted on communication, intellectual property (IP), project evaluation, etc., and ties these to the VoR TF. RPPM is a SharePoint site and would allow members to register and add documents to help distribute the workload. CCTF needs volunteers to keep VoR section up to date. There is some overlap with SCOR/RAC website; however, anything specific content can be linked between the two sites. HVR docs, minutes, brochures, HVR process, surveys are all on RAC site. VoR could possibly link to NCHRP or RPPM. CC TF will soon do a webinar about research resources and will post presentation to discussion forum on RPPM. Members can sign up for alerts and RSS feed for different areas. 4Performance Measure/Quantifying Value of Research Working GroupSoliciting for Working Group ChairStatus UpdateSoutheast Transportation Consortium (STC)FloridaMnDOT Benefit Quantification ProjectNCHRP Project 20-44(P) Evaluating Implementation of NCHRP ProductsBuilding on Successful PracticesSoliciting for Working Group ChairWe are still looking for a chair since Bill Stone now co-chairs VoRIf interested in chairing this working group, let Bill and Linda know.Status UpdatesSTC: Kirk Zeringue (LADOTD/LTRC) advised that STC hopes to advertise the RFP at end of May. We talked about how to get the word out to potential PIs (university or consultant). This RFP will be advertised widely beyond the southeast region, and VoR could possibly help get the word out. The RFP will be posted on LADOTD’s website. The project is 24 months. Most work will be done in the first 18 months, and the last 6 months are to be review and training. Each project phase will have a deliverable, which STC will share with VoR. The TAC has been established within STC.Florida DOT: Darryll Dockstader advised that FDOT is in phase 2 of their 15-month project. Phase 2 will build on the framework developed in phase 1 for evaluating projects. FDOT is reviewing 8 projects in various phases of the life cycle, from SOWs to kick-off meetings, from midway through to finished. The 8 projects have not been identified yet, but he is holding conference calls with project managers. Hopefully there will be more information to share at the next VoR meeting.MnDOT: The research benefit quantification project started in spring of last year. Based on the literature review, outreach, and interview of personnel in different technical areas (traffic, bridge, maintenance, bridge, etc.), MnDOT identified 10 projects that they can quantify benefits The consultant has developed spreadsheet tools to enter project info and quantify (lives saved, $ saved, etc.). The spreadsheet is being beta tested with the 10 select projects. Some projects were successfully while others struggled with having data needed for quantification. MnDOT is working with technical experts to address data needs. So far, estimates shows that 4 projects have resulted in approximately $59M benefit within the 3-year analysis period. MnDOT is putting together a consultant contract to conduct a SP&R Part II program assessment. This would include capturing studying the benefits from transportation pooled fund (TPF) studies, AASHTO Technical programs, etc. They are finalizing the SOW and hope to finalize the RFP within the next 6 months. NCHRP NCHRP 20-44: Evaluation & implementation of NCHRP products. Pat Casey gave us summary of 18-month study. The information in this study can apply not only to NCHRP projects, but any type of study.The taskforce discussed having a series of presentations or interactive discussion at the summer meeting on quantifying research benefits. Several states are interested in this area. States which have been quantifying research benefit for years, such as LA, MO, UT, might contribute. 5Marketing the Value of Research Supplemental High Value Research Project: Structure EmphasisSelection of Projects to HighlightRole of Responsibilities and TimelineVoR is putting supplemental brochure with 10 structural projects. Work has been assigned to each region to create project write-ups with pictures to be ready for summer meeting. There is a concern that DOTs have with limited marketing staff and resources. We could talk about how to market research, what is the biggest bang for buck (social media, newsletter), for different program sizes, and how to reach target audiences. We will likely send a survey through the RAC listserv regarding state of practice. DOTs that express interest in this include: The Ahead of the Curve workshop will be held Sunday, July 26, 2015. MnDOT and MoDOT will be moving to a new conferencing system soon, watch for updated information. Action ItemsNo.Action ItemOwnerTarget Date1Compilation of High Value Research Brochure information for the Structures Focus AreaBill StoneJuly 1, 20152Send feedback on ideas for the VoR meeting at the summer conference Linda TaylorBill StoneJuly 1, 20153Sent information to CTC & Associates to produce the Research Makes a Difference BrochureLinda TaylorBill StoneJuly 1, 20154Put together a panel of presenters for Summer meeting to showcase how quantified research projects Performance Measure/Quantifying Value of Research Working Group June 18, 20155 Value of Research is soliciting a chair for the Performance Measure/Quantifying Value of Research working groupAll July 20156 Develop a RAC listserv survey to assess effective communication methods Marketing the Value of Research working groupJune 18, 20152015 Value of Research Meeting Schedule Conference Calls: Second Wednesday of Alternating Months 9-10 PST, 10-11 MST, 11-12 CST, 12-1 ESTJuly 29th at 1:00-2:45 pm at the AASHTO‐RAC/ TRB Representative meetingSept. 9thNov. 18th (Holiday conflict so moved to alternate week) ................
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