BULLETIN: New Earn Codes for Overtime Differential



Office MemorandumDate:February 16, 2016 (Revised April 5, 2016. In Differential Earn Codes table, the row for Shift Differential 1.15 is removed.)To:Agency HR, Payroll, and Accounting Staff FILLIN "Enter recipients' name and location" \* MERGEFORMAT From:Ann O’Brien, Assistant CommissionerDorilee Leland, Acting Compensation ManagerMary Muellner, Director, Statewide Payroll ServicesSubject:New Earn Codes for Overtime DifferentialBelow are new earn codes for overtime differentials that all agencies must use beginning with the February 10, 2016 pay period. These earn codes are designed to simplify recording of overtime differentials and to ensure consistency across agencies. For some agencies, the use of these codes may require a change in practice, and may require retraining employees on how to enter their hours worked.DescriptionPer Unit Rate'Regular' Earn CodeMultiplication Factor'Overtime' Earn CodeMultiplication FactorCorrections Trade Diffrntl .600.60C601.00X601.50Equipment Pay 1.251.25H121.00X121.50Equipment Pay 1.151.15H151.00X151.50Equipment Pay 1.501.50H171.00X171.50Equipment Pay .550.55H551.00X551.50Equipment Pay .950.95H951.00X951.50Delivery Van Driver .250.25I251.00X251.50Shift Differential 1.001.00S101.00Y101.50Shift Differential .400.40S401.00Y401.50Shift Differential .500.50S501.00Y501.50Shift Differential .550.55S551.00Y551.50Shift Differential .600.60S601.00Y601.50Shift Differential .650.65S651.00Y651.50Shift Differential .700.70S701.00Y701.50Training Differential .500.50T501.00Z501.50Training Differential .650.65T651.00Z651.50How Overtime Differential earn codes should be usedEach of the codes being introduced today should be used when an employee is working overtime on a shift that also qualifies for a differential.When an employee earns differentials during both their ‘regular’ hours and ‘overtime’ hours, these new differential earn codes will be used for differentials that occur during the ‘overtime’ portion of a shift.These codes should only be used to capture the ‘overtime’ portion. The number of hours entered for any of the overtime differential earn codes should reflect the actual overtime hours worked on the differential. For example:blank cellWednesdayThursdayFridaySaturdaySundayMondayTuesdayOTR2blank cell3blank cellblank cell24REG888blank cellblank cell88S65888blank cellblank cell88Y652blank cell3blank cellblank cell24Agency HR, Payroll, and Accounting staff should carefully review this information. For earn code questions contact Lynda Hanly at 651.201.8074 or lynda.hanly@state.mn.us.PLEASE SHARE THIS INFORMATION WITH APPROPRIATE AGENCY STAFF. ................
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