Word Common Keyboard Shortcuts To Move: On a Mac press

Word Common Keyboard Shortcuts

To Move:

To the beginning of a document

command + fn +

To the end of a document

command + fn +

To the beginning of a line

command +

To the end of a line

command +

To the beginning of the previous word

option +

To the beginning of the next word

option +

To the beginning of the current in the middle of the word)

word

(if

the

insertion point

is

option

+

To the beginning of the previous paragraph

command +

To the beginning of the next paragraph

command +

To the beginning of the current paragraph (if insertions point is in the middle of a paragraph)

command +

Up one screen

fn +

Down one screen

fn +

On a Mac press:

Copy (shortcut) Viewing and Clearing the Clipboard Paste button Cut (shortcut) Paste Option ? Keep Source Formatting

Inserting a Footer with Document Info

Adding document properties

Inspecting a document Inserting a bookmark Print (shortcut) Close the Word application Help Tab

Press command + C This feature is not yet available on the Mac. Use ribbon commands. The paste button is not split on the Mac; instead, display the dropdown menu; or use command + V to paste. Press command + X On the shortcut menu, click Paste, click the Paste Options button, then click Keep Source Formatting In the Insert group, click Field. In the dialog box, under Categories, click Document Information. Then under Field names, click FileName. Click OK. On the menu bar, click File, click Properties, click the Summary tab, and then type the Tags in the Keywords box. Click OK. Boxes for entering Author name and Subject are found in this dialog box as well. On the application menu bar, click Tools. Here you can click Protect Document and Check Accessibility. On the application menu bar, click Edit, point to Find, and then click Go To. In the dialog box, click Bookmark. Press command + P On the application menu bar, click File. Click Close. On the application menu bar, click the Help tab

Excel Common Keyboard Shortcuts

To Move:

Up, down, right, or left one cell

, , ,

Down one cell

enter (return)

Up one cell

shift + enter (return)

Up one full screen

fn +

Down one full screen

fn +

To column A of the current row

fn +

To the last cell on a worksheet, to the lowest used row of the rightmost used column

control + fn +

To cell A1

control + fn +

Right one cell

tab

Left one cell

shift + tab

To one screen to the right in a worksheet

fn + option +

To one screen to the left in a worksheet

fn + option +

On a Mac Press:

Default font size Default column width

On the Mac the default font size is 12. On the Mac the default column width is 65 pixels. Because of this feature, you may see two decimal places in your worksheet cells while only one is shown in the text.

Task or command Taking a Screenshot

Common Features of Windows and Office Mac Instruction

Mac users will use the Grab app in the Utilities folder under Applications. Select Capture for the proper type of screenshot.

Task or command Show/Hide Nonprinting Formatting Marks Adjust Grammar options

Use the Mini Toolbar to Format your Text

Microsoft Word Chapter 1 Mac Instruction

The Show/Hide button on a Mac appears on the home tab. In the Mac version of Office 365, to adjust grammar options, on the Word menu, click Preferences. Click Spelling & Grammar, and then click the Writing Style arrow. Click Grammar & Style. If your Mac version of Office does not contain a Mini toolbar, you can use the Options on the Home tab to format your text.

Ctrl versus Command Key

Move to the Top of the Document Move to the End of the Document

You can use the command key instead of the ctrl key, or you may use the manual method to move to the beginning of the document, select all text, copy text, etc. To move to the top of the document, you can press command key + . You can use the command + to move to the end of the document.

Switch between Documents Pasting Checking Spelling and Grammar Recheck Spelling and Grammar Display Dialog Boxes Save a Word Document as a PDF Review Changes and Comments

Create Screen Shots

Instead of using the Windows taskbar to switch between documents, you may use your preferred method for switching between open documents on your Mac. If your version of Word for Mac does not include Paste options, please use alternative methods to paste your text. On a Mac, you may also press command + [;] to begin checking spelling and grammar. Spelling and grammar options may appear in a dialog box instead of a pane. To recheck spelling and grammar on a Mac, click the Review tab, and then click Spelling & Grammar.

To display dialog boxes on a Mac go to the menu bar. For example, to display the Font Dialog Box, click Format on the menu bar, and then click Font. To save a Word document as a PDF, click the File menu, click Save As, and then under File Format, click PDF. On a Mac, use the Review tab and View and Accept All Changes and Stop Tracking. Then, use the Comments section of the toolbar to Delete All Comments in Document. To review author and version information related to this document, you can click File and Properties. Instead of using the Snipping Tool to create the screen shots, you can press shift + command + 4. Use the crosshair pointer to select the full screen, and then release the pointer.

Task or command Search a Document Move to the Beginning of the Document Insert a Citation Field Move to the End of the Document Repeat the Previous Task

Microsoft Word Chapter 2 Mac Instruction

On a Mac, instead of the navigation pane go to the upper-right corner of the document to the Search box and then type your search term. Scroll to the top of your document instead of pressing ctrl + home to move to the beginning of the document. The Insert Citation pane will open on the right side of the screen instead of in a separate Source Manager dialog box.

You may scroll or use an alternative method to move to the end of the document.

Instead of pressing F4 to repeat the last action, you can press command + Y.

No Mac Tips in Microsoft Word Chapter 3

Task or command Ribbon Groups Apply Button in the Page Setup Dialog Box Move to the Beginning of the Document

Change the Line Spacing

Edit Font Size

Microsoft Word Chapter 4 Mac Instruction

Recall that Mac ribbons do not have groups. Apply is at the bottom of the dialog box. Press the ctrl + home + to move to the beginning of the document. Click the Line and Paragraph Spacing button in the center of the ribbon, then select Line Spacing options to open the dialog box. Use the Font and Font Size arrows on the ribbon to edit the text.

Edit Font Color Apply Small Caps to Text Change the Style

Insert Online Pictures

Clear the Lock Aspect Ratio Box Drawing Tools Format Tab Move to the End of the Document SmartArt Graphic Dialog Box Format SmartArt Selecting Multiple Shapes in SmartArt Shape Fill Label Information in a Mail Merge Select Data Source in Mail Merge

Start Mail Merge Group

Table Tools Layout Tab Manage Recipients in Mail Merge

Take a Screenshot

Use the Font color arrow on the ribbon to edit the text. Press ctrl + shift + K to apply Small Caps.

Click the Styles Pane button, and then select New Style. Close the Styles Pane. Mac users do not have this tool on the ribbon. Open a web browser, type Bing images and then open Bing Image feed and Enter the search term. Save the image as a JPEG file to the location where you are saving the files for this chapter. Use steps previously practiced to insert the picture.

Uncheck the Lock Aspect Ratio box on the ribbon to the right of Height and Width. Skip this part of the instruction and change the Height and Width on the Picture Format tab. Press the command + to move to the end of the document. Mac users do not have this dialog box. SmartArt Format tab, Position Object button, then select Position in bottom Right with Square Text Wrapping, last option. Hold the shift key. Select the Shape Fill button arrow. Use the Label products arrow instead of the Label vendors arrow. In the message box, click Yes and then click OK. Verify document is the correct source. Click the Insert Merge Field button, select Company, then press enter. Click Insert Merge Field, select Address_1, then press enter. Click Insert Merge Field, select City, type a comma (,), then press space bar. Click Insert merge Field, select State, press space bar. Click Insert Merge Field, select Zip. Table Tools Layout tab is called in a Mac Table Layout tab.

On the Mailings tab, click Filter Recipients, then click Sort Records. Select Company, and verify Ascending is selected. Instead of using the Snipping Tool to create your screenshot, use your preferred method or use the Grab app to create a screenshot of the window. Save the screenshot with the file name described in the instruction.

Task or command Ribbon Groups Mini Toolbar

Applying Formatting Insert a New Sheet Create Custom Footer Shortcut Menu Take a Screenshot

Microsoft Excel Chapter 1 Mac Instruction

The Mac ribbon does not provide group names. The Mini toolbar does not exist in Mac Office programs. Use the home tab ribbon to apply formatting. The ctrl key does not have the same function on a Mac. The formatting should be applied separately to cells. New sheet for Mac users is plus sign. Go to the File tab, then Page Setup, click Header/Footer, and then click Custom Footer. To see the shortcut menu Mac users will select control key and right-click. Instead of using the Snipping Tool to create your screenshot, use your preferred method or use the Grab app to create a screenshot of the window.

Task or command Create Custom Footer Display the Short-Cut List Quick Anaylsis Button Display ScreenTip Select a Cell Range Create a Chart Chart Styles Button Chart Elements Button

Microsoft Excel Chapter 2 Mac Instruction

Go to the File tab, then Page Setup, click Header/Footer, and then click Custom Footer. Right-click and press the control key. Quick Analysis button is not available for Macs. Use steps previously practiced to enter functions. Click the Error Message button to display ScreenTip. Select the command button instead of ctrl . Click the Insert tab, and then the Column Chart button, in the gallery the first option under 2-D Column. If it's not available, use the Chart Design ribbon. If it's not available, use the Chart Design ribbon.

Task or command

Right and Left Tab Scrolling Buttons

Enter the Current Date Move Pointer Select All Sheets Shortcut Menu Create a New Worksheet Custom Footer Make a Cell Active on all Selected Worksheets Fit All Columns on One Page Chart Styles Button Chart Elements Button Font Dialog Box

Apply Styles

Create Custom Header/Footer

Microsoft Excel Chapter 3 Mac Instruction

Due to window sizing, Mac does not have a scroll bar and all sheets are already shown. Press control and [;] keys. The move pointer will be a hand. Press and hold control and then click the tab. Press control and then select the tab/row/column to see the shortcut menu. Icon is just a + sign. Use Page Layout tab, Page Setup for Custom Footer.

Press fn key + control or command key + . Go to Page Layout tab, then change Width to 1 page. Use the ribbon to apply the style. Use the ribbon Add Chart Element button. Press the control key then click the legend, select Font. Click the Format tab and on the ribbon point to the bottom of the styles gallery and then select the styles arrow. Click the Page Layout tab, and then click Page Setup to access the Custom Header/Footer.

Task or command Move to the Beginning of the Document Move Pointer Select Cells Take a Screenshot

Microsoft Excel Chapter 4 Mac Instruction

Press command + home . The pointer will be a hand. Drag to select a range of cells. Use the Grab app to create a screenshot of the window.

Task or command

Microsoft Excel Chapter 5 Mac Instruction

Get Data

Transform Data/Text Import Wizard Deselect the Columns in the Remove Duplicates Dialog Box

Mac users will click From Text button. Navigate to and select file, then click Get Data. In Text Import Wizard, click Next. Select Tab, click Next, click Finish, click OK. Insert new column B. Select column A. On the Data tab, click Text to Columns. Click Next, select Comma, click Finish.

Click Select All check box to deselect the columns.

Select the Last and Firstcheck Boxes in the

Remove Duplicates Dialog Box

In a Mac, click the Column A and B check boxes instead.

Enter Cell Name into Function Arguments Dialog

Box

In the Formula Builder type text, click Done.

Insert Boxes in Formula Builder

Click the plus sign instead of Tab to insert each box. Click Done, and then close the Formula Builder pane.

Click plus sign under Legend entries . Click Collapse and then close the button in the

Collapse and Expand Dialog Buttons

Name box. Click a cell. Click Expand button. Delete text in Y value box, click Collapse

button. Select a cell range, click Expand button. Click OK.

Move a Tab

Press and hold the option key on the keyboard. Click and drag the a tab to place it before or after another tab.

Add Boxes to Formulas

Click plus sign under Max_range box to add Critera_range1 box.

Forecast Tool

The Forecast tool is not released for Mac O365 when this textbook was published. If it becomes available Mac tips will be provided.

Select Multiple Cells

Press and hold the command key instead of control .

Make Sheet have a Landscape Orientation and

Fit on One Page

Beside Orientation, click the Landscape image. Click the Scale to Fit check box.

Save as a PDF

Click the PDF arrow, then click Save as PDF. Rename as directed.

Take a Screenshot

Instead of using the Snipping Tool to create your screenshot, use your preferred method or use the Grab app to create a screenshot of the window.

Task or command Text Shadow Button Picture Styles Select/Deselect a Slide Slide Transition Preview Handouts

Take a Screenshot

Task or command Themes Gallery Text Shadow Button Save a File

Task or command Integral Design Theme

Task or command Save Ink Annotations Add a Tag Clipboard Launcher

Microsoft PowerPoint Chapter 1 Mac Instruction

The Text Shadow button may not be available. If this option is not available, you may skip this step. If your Picture Styles vary from the ones shown in the textbook, choose a similar style. Use the command key instead of ctrl to select or deselect slides. If the transitions listed in the instructions do not appear in your gallery, please choose any similar transition. If your print process varies from the one listed in the instructions, follow your normal print process to preview the handouts.

Instead of using the Snipping Tool to create your screen shot, use your preferred method. Or use the Grab app in the Utilities folder under Applications and select Capture for the proper type of screenshot.

Microsoft PowerPoint Chapter 2 Mac Instruction

Themes vary between Macs and PCs. If the theme described in the instructions or shown in figures is not available, you may download the theme shown in the instructions. It is available at . If the Text Shadow button does not appear, you may skip that step. To save your file, on the File tab, click Save as Template, then in the Save As box, type the file name. Use the Where box to navigate to the correct folder. Next to File Format, click PowerPoint Template (.potx) and then Save.

Microsoft PowerPoint Chapter 3 Mac Instruction

If the Mac version of Office 365 does not contain the Integral Design Theme, you may download it here: ? ui=en-US&rs=en-US&ad=US&fromAR=1

Microsoft PowerPoint Chapter 4 Mac Instruction

If your Mac version of Office will not allow Saving of the ink annotations, create a screen shot of the annotations and submit the screen shot separately to your instructor. To add a tag, open the Finder Window, click Preferences, and then click Tags. If your Mac version of Office does not contain a clipboard launcher, you can copy and paste items individually.

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