Administrative Rules Letterhead
Technology Mini- Grant
Final Report
Due by
September 15, 2017
This report must be completed, signed and submitted to the
Missouri State Library by email, fax or mail:
Email to: LSTA@sos.
Fax to: (573) 751-3612 OR
Mail to:
LSTA Grant Program
Shay Young, LSTA Grants Officer
Missouri State Library
600 West Main, PO Box 387
Jefferson City, MO 65102-0387
Instructions for Final Report Forms, LSTA grants
The Final Report consists of the following items. All items must be submitted or final payment cannot be made. Please use the report forms furnished in this packet.
1. Narrative Report: Please complete the form and answer the questions to document the activities during the grant period. Attach responses to the questions to the completed Narrative Report form.
2. Financial Report: List only LSTA Grant funds. Do not include local funds on the chart. Please use exact figures. Do not round.
LSTA Amount Approved—Enter the LSTA amount approved in each category as stipulated in the budget memo in the grant award packet. Do not change any of these figures. Changes can only be made after an amendment has been fully executed.
Amount Spent—List total amount of funds spent to date in each category, including the amount in LSTA Amount Spent This Period.
LSTA Unspent Balance—List what is left to spend. (LSTA Amount Approved minus LSTA Amount Spent)
3. Payment Summary: Expenditures should be arranged by budget category. List the items purchased, invoice number, invoice date, name of vendor, LSTA funds spent, local funds spent, and total amount of each invoice. For expenditures related to personnel include the name of staff as Vendor, number of hours worked and services performed in Description, hours worked in Quantity, position status in Invoice Number, time of service in Invoice Date, and wages paid by funding source. Please make as many copies of this form as needed to complete the list. Retain original invoices as documentation for this grant.
|Budget Category |Description of Item or |Quantity |Invoice Number |
| |Service | | |
|Consultant Fees | | | |
| | | | |
|Equipment (items with a single unit cost of $5,000 or | | | |
|more)-25% minimum local match required. 50% local match for | | | |
|items with a per unit cost of $10,000 or higher) | | | |
|Technology and Software | | | |
|(25% minimum local match required) | | | |
|Furniture | | | |
|(Accessible workstations only) | | | |
|Personnel | | | |
|(including salaries, wages, and benefits) | | | |
|Services | | | |
| | | | |
|Supplies | | | |
| | | | |
|Travel | | | |
| | | | |
|Indirect Cost Rate | | | |
| | | | |
|TOTAL | | | |
Library Services and Technology Act Grant Program administered by the Missouri State Library,
A Division of the Office of the Secretary of State
Technology Mini-Grant
Payment Summary – Final Report
Grant Project Number:
Grantee Name:
Please list each item received during this interim portion of the grant period arranged by budget category. Include only approved items as listed in the project budget. Report both LSTA and local funds. Use exact costs. Round to the nearest penny. Be specific as to the number of hours worked, number of miles traveled, number of items purchased, etc. (e.g., 3 self-check stations). Attach receipts or invoices to this summary for computer and laptop purchases to document that minimum specifications were met or exceeded. Retain copies of all original invoices, receipts, and timesheets for the institution’s grant file.
|Budget Category |Description of item or service |Quantity |Invoice Number |Invoice Date |Vendor | LSTA Funds | Local Funds | Total |
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MISSOURI STATE LIBRARY – LIBRARY SERVICES AND TECHNOLOGY ACT
Technology Mini- Grant
RESOURCES
Example Answers to Final Report Questions
1. ACTIVITIES: Describe what the library did during the funding period (implemented, created, accomplished). Discuss how these activities contribute to meeting the needs of the target audience.
The library installed 4 self-check units, with the assistance of outside IT support. Two were installed in the Children’s Room and 2 by the circulation desk on the main floor. Over the course of the following week, the library fine-tuned all settings so that the units would function as desired.
Some troubleshooting was required. The units require patrons to enter a password, which was unanticipated. The library’s ILS allows for passwords to include both letters and numbers. The self-check-out software originally only allowed uppercase letters. The software company had not encountered this difficulty before and released a fix for this issue.
Staff members attended demonstrations of the self-check units in order to learn how to use the new machines, so they in turn could train patrons when needed. A link to additional training on YouTube was emailed to staff.
All activities contributed to the needs of the target audience by implementing a self-check system with features beyond what was previously available, and by improving the library’s technology infrastructure to better meet patron needs and expectations. New features included the ability for a patron to renew and check-out items without the use of a library card.
5. INTERACTIVE INSTRUCTIONAL PROGRAMS: If applicable, describe any interactive instructional programs offered during the reporting period. These programs include formal interaction and active user engagement. Responses must follow the example in the Resources section.
6. INSTRUCTIONAL PRESENTATION(S): If applicable, describe any low or no interactivity instructional presentations or performances offered during the reporting period. Responses must follow the example in the Resources section.
8. OUTCOMES: What results can be reported? If a survey was used, please summarize the results. Discuss the overall impact the project had on the library, the individuals served and the community. This includes changes in behavior, skills, knowledge, attitudes, etc.
EXAMPLE ONE:
The majority of patrons who completed the survey were pleased with the new laptop computers and photo-editing software. Several patrons remarked that they would not have access to the software if it was not offered at the public library. Four students used the software to complete a school project. A couple used the software to adjust family photos. Overall, participants left classes with an increased level of photo-editing skills and knowledge. All classes were full. The only complaint was that there were not more sessions held.
EXAMPLE TWO:
The digital scanner helps both staff and patrons to be more productive. The ability to email scans has appreciably reduced the hours that staff spend filling interlibrary loan requests through email. The ease of use has cut down on researchers’ time as well. Furthermore, the ability to scan fragile and oversize items has increased the availability of the collection to the community. The History and Genealogy Department purchased the scanner for their own use, but found that interest spread throughout the library. Patrons involved in scrapbooking and those preserving family memorabilia use the scanner with some frequency. Patrons who have not used a scanner before learn a new skill.
9. IMPORTANCE OF FINDINGS: Briefly summarize the importance of the outputs, outcomes, and/or other reported results. How will the findings impact your planning for future technology projects?
Providing technology and software to meet current patron needs and expectations helps the library stay relevant to the community. As a result of the favorable response we have had in the community to this project, we plan to be more proactive in our efforts to keep our technology up-to-date and add new technology when appropriate and funds are available.
12. PROJECT CONTINUANCE: Do you anticipate continuing this project after the funding period ends. Please describe.
The computers will continue to be used long beyond the grant period. The library will offer technology classes in winter of 2018. Library staff will maintain the computers and update the software on a regular basis to maintain reliability.
13. EFFORT LEVEL: Will the level of effort change following the end of the funding period?
The library’s effort to provide exceptional service to patrons will not change at the end of this grant period. We plan to develop and offer new classes for the public in Fall 2017. Topics will include Using Pinterest and HeritageQuest Basics.
14. PROJECT SCOPE: If the library will continue to use the equipment/technology and/or software after the funding period, will the scope of the project change? (i.e. providing training classes, adding additional technology for network infrastructure improvement, etc.)
Now that the early literacy stations have been installed, the focus of the project will shift to promoting the stations to children and their caregivers, tracking statistics, and maintaining the stations themselves.
SAMPLE SURVEY
2017 Early Literacy Station Survey for Parents and Other Caregivers
Please help us evaluate our new early literacy stations. Thank you!
1. How often do you visit the library?
____ At least once a week ____ Two or three times a month
____ About once a month ____ Between two and ten times a year
____ About once a year ____ Less than once a year
2. How did you find out about the early literacy stations available at the library (check all that apply):
____ Library Staff ____ Newspaper article
____ Friend or co-worker ____ Poster in the library
____ Story Time ____ Poster at a local business
____ Other (Please identify): _________________________________
3. If your child(ren) used an early literacy station, did any of the programs help your child(ren) improve skills in any of the following areas? (check all that apply)
___ Colors ___ Numbers ___ Shapes ___ Sight words
4. What programs do you feel were especially helpful for your child(ren)? _____________________________________________________________
_____________________________________________________________
_____________________________________________________________
5. Use the space below to comment on the value of the early literacy stations for your child (ren).
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
This project is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by the Missouri State Library, a division of the Office of the Secretary of State
2017 Computer Training Evaluation for Class Attendees
Please help us evaluate our updated computer lab and trainings. Thank you!
1. The computers in the lab met the needs of the training.
|Strongly Agree |Agree |Neither Agree or Disagree |Disagree |Strongly Disagree |
| | | | | |
2. The software available in the lab met the needs of the training.
|Strongly Agree |Agree |Neither Agree or Disagree |Disagree |Strongly Disagree |
| | | | | |
3. You learned something new that is helpful.
|Strongly Agree |Agree |Neither Agree or Disagree |Disagree |Strongly Disagree |
| | | | | |
4. You feel more confident about what you just learned.
|Strongly Agree |Agree |Neither Agree or Disagree |Disagree |Strongly Disagree |
| | | | | |
5. You intend to apply what you just learned.
|Strongly Agree |Agree |Neither Agree or Disagree |Disagree |Strongly Disagree |
| | | | | |
6. You are more aware of applicable resources and services provided by the library.
|Strongly Agree |Agree |Neither Agree or Disagree |Disagree |Strongly Disagree |
| | | | | |
7. What did you learn from the training that will be most helpful?
_________________________________________________________________________________
_________________________________________________________________________________
8. What could the library do to better assist you in learning more?
_________________________________________________________________________________
_________________________________________________________________________________
This project is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by the Missouri State Library, a division of the Office of the Secretary of State
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Name of Program: Introduction to Facebook
Program Location: Show-Me Senior Center in Welcome, MO
Program Length: 60 minutes
Number of Times Program Offered: 2
Total in Attendance: 15
Program Activities: We used our mobile lab to bring the Introduction to Facebook program to the local senior center. Participants learned how to create an account, edit the profile, home and account tabs, send and accept friend requests, review privacy settings and more. Participants were encouraged to set up their own Facebook accounts before leaving the session. A Facebook Basics Manual was provided for handy reference when using Facebook at home.
Name of Presentation: Financial Literacy with Home Town Bank
Program Location: Show-Me Public Library in Welcome, MO
Presentation/Performance Length: 60 minutes
Number of Times Presentation/Performance Offered: 1
Total in Attendance: 18
Program Description: The presenter from the Welcome Community Bank introduced attendees the basics of saving and investing.
Example of survey summary:
52 survey responses were received and had the following responses:
9. You learned something new that is helpful.
|Strongly Agree |Agree |Neither Agree or Disagree |Disagree |Strongly Disagree |
|10 |37 |3 |2 | |
10. You feel more confident about what you just learned.
|Strongly Agree |Agree |Neither Agree or Disagree |Disagree |Strongly Disagree |
|25 |25 |2 | | |
11. You intend to apply what you just learned.
|Strongly Agree |Agree |Neither Agree or Disagree |Disagree |Strongly Disagree |
|15 |34 |1 |2 | |
Repeat as appropriate for the remainder of the survey questions.
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