Physical Records Management Software System - Broward County

Infolinx Physical Records Management Final Presentation Broward County

Tim Butler Managing Director, Infolinx January 16, 2018

Why Infolinx?

Technology

Cloud or On-Premises Flexible security model

API & Web Services Sync PeopleSoft data Thin-client, browser-based

Functionality

Out-of-the box solution Advanced retention Email notifications User-level reports

Meets all function requirements

Experience

30 years industry experience Experienced project management DoD 5015.2 Certified

Used by state and local governments nation-wide

Support

8 AM ? 8 PM help desk Cayzu: online support portal

How-to videos Training experience Available technical & help

documentation

What We Deliver

Technology

Flexible, role-based security SSO/forms authentication Web services Workflow email notifications Seamless integrations

Functionality

Core feature set included out-of-the box

Advanced retention & disposition support

Extensive reporting capabilities

Bulk update functionality

Create color & barcode labels

Experience

Local, state, and federal government experience

Records Management best practices

Compliance ? DoD 5015.2, Sarbanes-Oxley, HIPAA

Expert project management throughout implementation

Long-time participant & sponsor of ARMA events

Support

On-site and remote training

Responsive, best-in-class technical support staff Track & submit support tickets online

24/7 access to online FAQ

Access to resources, documentation, and tutorials

Security-Minded Solution

Role-based security model supporting forms or SSO like that found in Windows Active Directory or Active Directory Federated Services

User Authentication

? Application can be accessed via either forms or SingleSign-On (SSO) authentication

? Security roles, credentials, and associated privileges are managed within the Infolinx application

? Supports standard password complexity rules including password length, characters required, lifespan, and number of failures until lockout.

Data & Application Function Security

? Restrict views at the table, row, or field level, as well as any function in the application. Table level security prevents access to certain screens.

? Row level security shows records specific to a user, such as a department or hides deleted boxes or users

? Field level security hides individual data fields, such as the Schedule Destruction Date for boxes or files

Cloud Platform Security

? Get security features of Infolinx combined with the security resources provided by Microsoft Azure

? Azure has completed SOC 1 & 2 security audits

? Encrypted communications with built-in SSL certificate/ https using TLS security

Cloud Data Security

? Data is secured in transit with SSL certificate and encrypted with TDE at rest

? Data protected via automated backup system, pointin-time restore within 14 days

? Automatic security patching and built-in anti-virus & anti-malware protection

Current Infolinx Applications

350,000

Boxes

200,000

Boxes

Texas State Library and Archives Commission

Customer since 2015

Federal Reserve Bank

Customer since 2016

450,000 Boxes 2.2M Files

2.3M Health Records

Missouri State Archives

Customer since 2008

King County Washington

Customer since 2005

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