NCESD



right9525NOTE: All services to be reported include those funded by both the LAP Base allocation(s) and LAP High Poverty allocation(s), with the exception of the Fund Distribution – LAP report section, which only reflects LAP Base allocation expenditures.00NOTE: All services to be reported include those funded by both the LAP Base allocation(s) and LAP High Poverty allocation(s), with the exception of the Fund Distribution – LAP report section, which only reflects LAP Base allocation expenditures.LAP Report – Data Entry Information and Tips Student Information System (SIS) Entries (i.e., Skyward)TaskDataTipIdentify Students for LAP Services, using designated assessment, as well as other criteria determined by district (teacher recommendations, grades, other assessments, etc). Connect with applicable administrator(s) in each building receiving LAP funds to make sure these actions are in place for the school year:Identification Assessment has been determined, is available to all students and Beginning/Ending test windows are scheduled. It’s important to take the Beginning test as soon as possible.LAP qualification criteria should be established before school begins or as soon as possible.It is worth it to meet in person with SIS data entry staff for each LAP building (and administrators if possible) at the beginning of the year to train/refresh them regarding the data to be reported for LAP students. It is also important to connect with your district’s CEDARS data administrator in order to troubleshoot when it looks like data does not upload into the LAP report correctly or is missing.Student-level data should be collected at the building level.Enter qualifying LAP information into Student Information System (SIS), such as Skyward for each LAP student.These are REQUIRED fields or the LAP report cannot be completed at the end of the year.Start Date Start School YearProgram Code (LAP)Identification AssessmentBegin a LAP student list by entering student information on LAP Data Gathering Workbook?(xlsx) and updating as the year progresses. This could save a lot of time and scrambling in June! LAP Program Codes: Math-06, Academic Readiness (pre-reading skills so should be mainly kindergarteners)- 07, ELA-37, Behavior – 38, Readiness to Learn – 39, Graduation Assistance – 11If student arrives after screening assessment has been given, have student take this assessment or use an alternate appropriate qualifying criteria from LAP identifying assessment list in Skyward.Entering student-level data into SIS can begin in the fall.Add new LAP data into SIS for LAP students sections open up in the SIS and as information is available. These are REQUIRED fields or the LAP report cannot be completed at the end of the year.Student Growth Amount (of Growth)Beginning (Test) Date Beginning (Test) ScoreEnding (Test) Date Ending (Test) ScoreProgress Monitoring AssessmentAt Grade Level (Yes or No)InterventionsExtended Learning Time Outside of Regular School Year/DayIntervention During Regular School DayStudent Growth data will not have to be entered for students coded as LAP Readiness To Learn – 39 or Graduation Assistance – 11.Make Beginning Score Date and program Start Date match. This has been shown to help student’s LAP data to upload into CEDARS more readily…Even if a student withdraws from the district prior to the Ending Score (Post Test) or end of year, a selection MUST be made for the Student Growth and Interventions sections. Note that there are “N/A” choices for Student Growth (Ex: N/A No Pretest). It is important to remember that one of the choices must be marked for the Interventions section for both of these parts:Extended Learning Time Outside of Regular School Year/Day (even if student did not participate in one).Intervention During Regular School Day (even if student did not participate in one).At least quarterly check-ins with SIS data entry staff will make life easier on everyone at the end of the year!EDS – LAP Report EntriesTaskDataTipIdentify students in the SIS as Graduation Assistance – 11.Gather Graduation Assistance data for each student receiving these services and enter into LAP report (when it is opened up in EDS).Graduation AssistanceCredit retrieval (online)Credit retrieval (person)Content instruction to pass state assessmentContent instruction to complete Collection of EvidenceEnrollment in an alternative school or skill center (partial day)Enrollment in an alternative school or skill center (Full day)Content instruction to pass required courseELA improvement specialistEL supportExtended enrollment (i.e., enrolled in a 5th, 6th, or 7th year)Transition services from 8th to 9th grade10th grade student CANNOT be coded for Graduation Assistance – 11. Students coded Graduation Assistance – 11 will not need growth calculations (which means they will not be prepopulated into the Student List section of the LAP report); however, in LAP Report there is a Graduation Assistance section that will need to be completed, reflecting the services received (listed in data column at the left).If Graduation Assistance services include Summer School (Summer credit retrieval classes for 11th and/or 12th graders, for example), students are not identified in the SIS for Graduation Assistance – 11. The data would be captured on FP 247 – LAP Summer School End of Year Report in iGrants.EDS – LAP Report Entries (continued)TaskDataTipGather information and create or update narratives for the Academic Growth and Progress Monitoring and confirm with LAP building administrators.Narratives for the Academic Growth and Progress Monitoring section of the LAP Report.It might be useful to provide the prior year’s narratives from the Academic Growth and Progress Monitoring section of the LAP Report for LAP building administrators so they can use as a reference and update for the new school year. For question 6, it is expected that schools are making modifications, adjustments, and improvements to their LAP funded services each year. Question 6 will also be used by OSPI staff to guide conversation for districts on CPR. Academic growth and progress monitoring narratives should be completed at the building level.Gather Professional Development data for each LAP building and enter into LAP report (when it is opened up).Professional Development data:How many education professionals participated in professional learning funded by LAP?What categories of PD and were they in ELA, Math or Behavior?Coaching/ConsultingConference AttendanceCultural CompetencyData-Driven Professional Learning (e.g., data coaching)General Professional Learning (Needs description)Induction ProgramsMentoringProfessional Learning CommunityTargeted Professional Learning (Needs description)One way to gather this data is to have educators provide more details when requesting to attend a PD offering (i.e., GLAD Follow-up Training for 5 teachers).Another way is to create a spreadsheet and update it with the information whenever training information is available during the year (i.e., PO or invoice, substitute expenditures, etc.)Please note: LAP cannot fund general professional learning. Professional learning funded out of LAP should be targeted at meeting the needs of LAP-served students and the educators who provide LAP services. Professional learning should match the needs of Lap-served students and educators within a particular school.EDS – LAP Report Entries (continued)TaskDataTipGather Family Engagement data for each LAP building and enter into LAP report (when it is opened up in EDS). Family Engagement dataActivities funded by LAP:Content Nights – Behavior Content Nights – English Language Arts Content Nights – Mathematics Parent Training Events (e.g., Parent University) Family Engagement Coordinator Home Visits OtherPlease note, LAP cannot fund basic education conferences for all students (for example, all-school parent-teacher conferences or student led conferences). Gather Readiness To Learn data for each applicable building (they do not have to receive LAP funding to offer RTL to support students, but you would need someone coordinating the services) and enter into LAP report (when it is opened up in EDS).If district chooses to provide LAP RTL, RTL student data and board approval date would be needed and students would be coded as LAP Readiness to Learn – 39, if receiving RTL services.DATA NEEDED: Students ServedIdentify the number of students served for:Academic ServicesNonacademic ServicesOutcomesIdentify outcomes (check all that apply):Increase attendanceReduce discipline referralsImproved academic performanceImprove family engagementOtherUp to 5% of the DISTRICT Base LAP allocation can be used to support Readiness To Learn services. RTL would need to be marked on FP 218 in iGrants and board approval is required for services provided by community partners (see FP 218 p. 2, Question #3. Growth will not have to be calculated for RTL students; however, there must be students identified in the SIS as Readiness to Learn – 39 in order to be able to complete this section of the LAP report. NOTE: LAP RTL can support any K-12 student in the district—even if they do not qualify for LAP or is located in a building not funded by LAP.Gather data and enter into Fund Distribution - LAP page for LAP report in EDS.(NOTE: Fund Distribution Data listed is based on 2017-18 LAP report and will be updated for 2018-19 as soon as new information is available.)End of year LAP Base expenditure reports to reference for each category below and total expenditures entered:Extended learning time opportunitiesGraduation assistanceProfessional learning for instructional staffConsultant teachersTutoring-interventions during the school dayFamily engagement activitiesReadiness to learnProjected summer school expendituresOther (administrative costs, etc.)Indirect expendituresLAP Staffing (funding by LAP Base allocation) Headcount AND FTEs by each classification:Administrators (Program Management)Teachers (Certificated)Coaches/TOSAsTeacher Aides/ParaprofessionalsAdministrative Support StaffThis is only required to report LAP Base expenditures, not LAP High Poverty expenditures…When this is completed, you will not be able to Mark Complete until ALL other pages in the report are marked complete (they will be highlighted in Gold if they are marked complete).EDS – LAP Report Entries (continued)TaskDataTipIf applicable, gather data and enter into Fund Distribution – Title I, Part A page for LAP report in EDS.(See LAP Fund Distribution Data above): Title I, Part A end of year expenditure reports, but only count Title I, Part A expenditures that were used to meet the LAP K-4 Literacy focus.The district must indicate whether Title I, Part A funds were used in one or more Title I Schoolwide buildings to meet the LAP requirements of the K-4 literacy focus. If the answer is ‘No’, it must be selected and the page marked complete. If the answer is ‘Yes’, ALL K-4 students in the building receiving extra reading support funded out of Title I must also be coded as receiving LAP services in the SIS (either LAP program code 06, 07 and/or 38).OSPI staff verify the schools in the LAP report against the schools who report taking LAP base and/or high poverty funding on iGrant Form Package 218. Please make sure this is filled out correctly and/or updated periodically throughout the year if a change has been made. Please be mindful not to remove base allocations from schools receiving high poverty allocations without a rationale to avoid supplanting.For pertinent LAP updates and reminders throughout the year, subscribe to GovDeliveries: CEDARS Codes: ................
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