March 4, 2010 Steering Committee Minutes

?Steering Committee Meeting MinutesMarch 4, 2010Present: Genelle Yost (Facilitator), Tim Bargeron, Maurice Bonner, Wyman Burns, Tricia Chesser, Alan Gilbert, Shirley Hagwood, Christine Hill, Laura Lovett, Kathy McGinn, Rick Poulette, Sam Robinson, Vicki Rodriguez, Sandra Rohn, Chris Taylor, Vanessa Tillman, Steven Valencia, and Martha Vickers. HandoutsAgenda; Minutes from February 4, 2010; Letters of Understanding Concerning Summer School (all three units), Least Restrictive Environment Committee, and Use of Force/Manual Restraint.Check InTime Constraints: 4:45 p.m.Meeting HighlightsI. Acceptance of February 4, 2010 Minutes. II. Review of Letters of Understanding:a. Summer School – Letters of Understanding (LOU) regarding proposed Language and Definitions for all three Units were reviewed and discussed. It was decided that the SC would meet to develop clarifying Language concerning eligibility to teach summer school in the high school credit retrieval program. Motion to move forward with the LOU for CTA Summer School, except for the proposed Language in Article IX.A.1.a Eligibility. Outcome: Thumbs Up.Motion to accept the Letters of Understanding for CU and CWA Summer School. Outcome: Thumbs Up.b. Least Restrictive Environment Committee – Discussion of the purpose of the LOU and revised Language. Motion to accept the LOU for Least Restrictive Environment Committee. Outcome: Thumbs Up.c. Use of Reasonable Force/Manual Restraint – Discussion of the LOU, revised Language and the addition of Definitions to the CTA and CTA/CU Contracts. Discussion of developing a similar LOU for the CWA in regards to Bus Drivers. Motion to accept the LOU for Use of Reasonable Force/Manual Restraint.III. Sub-Committee (SC) Updates:a. Early Release Days – Have met for three weeks and the SC is meeting again next week. Tabulation of the early release survey should be finished next week. The School Board will be provided information from the survey results at the March 23 Workshop.The SC briefly shared comments received from the survey. Concerns from employees - not enough time to get done what they need to get done; Professional Development offered during early release doesn’t fit needs; and child care issues for parents. Majority indicated Friday was the best day for early release. Majority of parents were happy with the early release days.b. ESE – The SC has been meeting and working on a prioritized list of issues. A survey is being made of ESE Paraprofessionals and Self Care Aides regarding their job description/duties (i.e. who does toileting/who gets paid to do toileting). Approximately 90 responses have been received.c. Insurance – The SC has been meeting to discuss the District’s health insurance plan and rising costs. Due to transition issues and rate increase with Blue Cross Blue Shield (BCBS), the SC was going to look at conducting a request for proposal (RFP) for health insurance to see what bids/prices other insurance companies would provide. BCBS then came forward with a profit sharing plan with the District and BCBS is not going to charge administrative fees to the District for the cost sharing plan. Independent insurance consultants from EMI provided data to the SC regarding our current contract with BCBS. EMI’s data indicates that BCBS is the best insurance for the District at this time. EMI also indicated that other companies may provide low ball offers to get our business, then increase premiums later. Based on the information provided by EMI, the District is not going to conduct an RFP for health insurance at this time.d. Compensation – The SC has met three weeks in a row, work is ongoing.e. Academic Freedom – The work is ongoing. Information was gathered at the first meeting and the SC is processing the information.f. CU Reduction in Force - The Letter of Understanding was approved by the Board on February 23, 2010. The SC is completed with its work.g. CU Contract Clean Up – The work is ongoing and should be finished soon.h. Maintenance – Work is ongoing.i. Sick Leave Bank – The SC met today, March 4, 2010. The SC discussed current Language, the possibility of employees donating sick days to employees other than family members, and developing training sessions with CWA staff about the Sick Leave Bank (SLB). The 1 day was deducted from most CWA employees enrolled in the SLB. Some Site Maintenance employees who are members of the SLB did not have the day deducted. Payroll is working on this issue. Aside from initial contributions of 2 sick leave days, the CTA/CU Sick Leave Bank members have not received any deductions in the past 6 years. The total number of hours in the CWA SLB is 571 hours. The total number of days in the CTA/CU/Administration SLB is 336 days.The SC is going to get information out to employees regarding the benefits of the SLB. Employees donate 2 days and can receive 30 days of sick leave. Enrollment periods are the first 20 days in each semester.IV. Other Issues or Concerns:a. CWA requested that a Sub-Committee be developed for Transportation Bus Safety. Outcome: Thumbs Up. Synopsis: Outcome: Develop a training plan, proposed Language in the CWA and CU Contracts, and proposed School Board Policy. Timeline: Work to be completed by June 30, 2010 to be ready for August inservice. Participants: CWA and CU representatives (names to be determined), Don Carter and staff to be determined, and staff from Professional Development. Co-Facilitators: Vicki Rodriguez and Kathy McGinnb. Discussion of the Planning Time SC. Christine Hill and Genelle Yost will be co-facilitators.c. Discussion of the District sending staff on a recruiting trip. Recruiting will be discussed at the Executive Council Meeting on March 10, 2010.d. Discussion of implementing Hourly Time Off. Three schools and several district offices have been designated as pilot sites for the Skyward Time Off program. e. Discussion of the need for training maintenance staff on Employee Access so they can view their paychecks and time off balances. Tim Bargeron will email Terence O’Leary regarding the need for training.f. Discussion of the Letter of Understanding for Tool Allowance which was approved by the Board on January 26. Affected employees have not received the money for tool allowance. Sue Ranew will research when she returns.g. Discussion of the Evergreen salary study. A final report has been received and the Compensation SC will discuss the results and decide on how to disseminate the information.V. Meeting adjourned at 4:30 p.m.VI. The next meeting is scheduled for Thursday, April 1, 2009, at 3:00 p.m. Location: The CTA Offices located at 371 East Midway Road, Fort Pierce, FL 34982. If you need to call for directions, the CTA Office number is 464-6430. The Facilitator will be Laura Lovett.Simple Directions:From the North – Head South on US1 to Midway Road, turn Left (East) on to Midway Road, go about 2/10 of a mile, 371 E. Midway Road is on the Right hand side.From I-95 – Get off at the Midway Road exit. Head East until you get to 371 E. Midway Road (2/10 of a mile once you pass US1 on the Right hand side).From the South – Head North on US1 to Midway Road, turn Right (East) on to Midway Road, go about 2/10 of a mile, 371 E. Midway Road is on the Right hand side.FACILITATOR SCHEDULEJANUARY – DECEMBER 2010January 7 Vanessa TillmanFebruary 4 Sam RobinsonMarch 4 Genelle YostApril 1 Laura LovettMay 6 Steve ValenciaJune 3 Shirley HagwoodAugust 5 Rick PouletteSeptember 9 Sandy RohnOctober 7 Vicki RodriguezNovember 4 Maurice BonnerDecember 2 Tim Bargeron ................
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