EMPLOYEE HANDBOOK - Tennessee

EMPLOYEE HANDBOOK

NOVEMBER 2015

STATE OF TENNESSEE EMPLOYEE HANDBOOK

Table of Contents

Introduction

Introduction ...................................... 1 State Organizational Chart.............. 2 Management's Role.......................... 3 Successful Onboarding.................... 4 The Employee's Role ........................ 5

Compensation

Pay Periods........................................ 6 Direct Deposit ................................... 6 Deductions ........................................ 6 Longevity ........................................... 7 Overtime ............................................ 7 Compensatory Time......................... 8 Prior Service.......................................9

Employee Benefits

Insurance...........................................10 Deferred Compensation.................10 Sick Leave Bank................................11 Donated Leave.................................12 Service Awards.................................12 Employee Suggestion Award

Program..........................................13 Tennessee Employees

Charitable Campaign....................13 Learning and Development............13 Parking...............................................13 Fee Waiver/Fee Discounts..............13

Attendance and Leave

Hours of Work..................................15

Absenteeism.....................................15 Lunch Hour.......................................15 Rest Breaks.......................................16 Wellness Break................................16 Holidays...........................................16 Leave Accrual...................................17 Employees Eligible to Accrue

Leave...............................................17 Employees Ineligible to

Accrue Leave.................................17 Annual Leave ................................... 18 Sick Leave ......................................... 19 Leave for Adoption, Pregnancy,

Childbirth, and Infant Nursing.... 20 Family Leave .................................... 21 Adoptive Leave ................................ 22 Family Medical Leave Act ............... 22 Civil Leave......................................... 22 Military Leave .................................. 22 Bereavement Leave........................ 23 Discretionary Leave with Pay ........ 23 Special Leave ? State

Assessments and Interviews ...... 23 Elections ........................................... 23 Inclement Weather ......................... 24 Disaster Leave ................................. 24

General Personnel Practices & Administrative Guidelines

Equal Employment Opportunities..................................25 Performance Management ........... 26 Probationary Periods ..................... 27 Promotions/Transfers .................... 28 Public Relations - Conflict of

Interest ...........................................28 Political Activity ................................29 Personnel Records ..........................29 Employee Identification..................30 Equipment & Supplies ....................30 Telephone Use .................................30 Computer Use..................................31 Solicitation ........................................31 Gifts and Contributions ..................31 Personal Property ...........................31 Dress and Grooming.......................32

Health and Safety

Workers' Comp/Accidents/ Injured in the Line of Duty...........33

ParTNers Health & Wellness Center .............................................33

ParTNers for Health Wellness Program..........................................34

ParTNers Employee Assistance Program (EAP) ...............................34

Drug-Free Workplace ......................35 Smoking Policy .................................35

Employee Conduct

Work Performance and

Conduct.......................................... 36 Disciplinary Action .......................... 38 Oral Warning ................................... 38 Written Warning.............................. 38 Suspension Without Pay ................ 39 Dismissal .......................................... 39 Transfer or Demotion .................... 39 Appeals ............................................. 39 Mediation ......................................... 40 Fraud, Waste and Abuse................. 40

Separations

Resignation ...................................... 41 Dismissal .......................................... 41 Job Abandonment........................... 41 Return of State Property ................ 41

Appendix

Employee Human Resource Policies......... Attachment 1 Employee Policy Acknowledgment.........Attachment 2 New Employee Checklist........................Attachment 3

Introduction This manual has been designed to outline and summarize basic personnel policies, employee benefits, employee responsibility and general personnel practices. This handbook is intended for all employees in the state service. This handbook was developed to provide general guidelines about the State's policies and procedures for employees; however, this handbook is not intended to state contractual terms and does not constitute a contract between the State of Tennessee and its employees, applicants for employment, or parties who do business with the State of Tennessee. This document is also not a complete review of policies and procedures that regulate the all human resources actions in state government. For additional information regarding the Rules of the Tennessee Department of Human Resources, please contact your agency's human resources office or see the Rules or the policies, which are posted on the website for the Department of Human Resources.

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