September 21, 2016

Donald C. Kendig, CPA Retirement Administrator

FRESNO COUNTY EMPLOYEES' RETIREMENT ASSOCIATION

BOARD OF RETIREMENT

Steven J. Jolly, Chair Dr. Rod Coburn, III, Vice Chair

Laura P. Basua Gregory Baxter

Alan Cade, Jr. Vicki Crow

Robert Dowell Eulalio Gomez Mary Ann Rogozinski, Alternate

DATE:

September 21, 2016

TO:

Board of Retirement

FROM:

Donald C. Kendig, CPA, Retirement Administrator

Staff Contact: Conor Hinds, Supervising Accountant

SUBJECT:

Receipt and Filing of Business Expense Account Statement for August 2016 ? RECEIVE AND FILE

Recommended Action Receive and File

Fiscal and Financial Impacts Costs for the above mentioned activities or items have been accounted for in the Administrative Budget for FY 2016 - 2017.

Discussion The August 2016 expenses are attributed to general office supply expense, trustee and staff travel and training.

Attachment 1. August 2016 Business Expense Account Statement

Background In August 2012 the Board approved a limited use expense account to expedite the purchase of general office transactions through the use of a debit card (Bank of the West). In May 2013, after further consideration and in an effort to protect FCERA from the risk associated with debit cards, the Board selected the State of California CalCard credit card program for general office transactions. The Bank of the West debit card account was closed in April 2014.

1111 H Street, Fresno, CA 93721, Tel 559.457.0681 Fax 559.457.0318

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CARD HOLDERS Becky Van Wyk

CURRENT STATEMENT ACTIVITY

Yes

Dpnald Kendig

Yes

Elizabeth Avalos

Yes

Receipts/Substantiation Provided

See attached

Account#

Account Description

7265 Office Expense -Office Depot paper order.

Amount $ 324.16

7265 Office Expense -Office Depot laser printer for lobby kiosk.

97.39

8300-91183 Computer Equipment -All in one desktop computer for lobby kiosk.

878.82

Subtotal Van Wyk

$ 7,300.37

See attached See a#tached

7265 7040 7265 7265 7265 7415 7417

74~ 7

Office Expense -Snacks for offinride training 8/19/2016.

Telephone Expense - ATT Uverse Internet

Office Expense -Wireless router. Lightning Cables. File organizer and pens. Pur water filters. !D Bade holders. Security cables.

Office Expense -Flowers in honor of Ex-Trustee Papaleo. Office Expense -Lunch for Trustees, 08/03/2016 Board meeting, Lunch for officewide trainin 8/19/2016. Staff Travel/Training -Due Diligence Site Visits: Northern Trust, Grosvenor; Chica o, IL ; D. Kendi ;September 26-28, 2016 soard Trave!lTraining - 2076 Public Funds Forum, hotel fee, Park Cit ,Utah; Trustee L. Basua; September 5, 2016.

Board Trave!/Training -Due Diligence Site Visits: Northern Trust, Grosvenor, Pension Fund Training and CII Fall Conference; Chicago, IL; Trustees L. Basua, G. Baxter, R. Dowell, M. Rogozinski & E. Gomez. September 26 -October 1, 2016

$ 40.83 $ 45.OQ

218.59 59.50

696.58 608.13 338.40

7,677.99

Subtotal Avalos Charges on account

7415

Refunds/Adjustments to Charges Staff Travel/Training -Refund of Nossaman forum registration, October 27-28, 2016. San Frrancisco, CA; D. Kendig.

8300-91183 Cancellation of security cable accessory for kiosk computer.

9,644.79 $ 10,985.39

(275.00)

Net charges on account

G:\Shared~RETIRMNT~ACCT\FUNDMGRS\CASHACCT\Cash Acct FY 2017\Cal Card\2016 -August Recon

ACCT # 7040 7265

7265 (Taxable) 7415 7417

8300-91183 Pa able to US Bank

AMOUNT $ 45.00

1,417.06 19.99

333.13 8,016.39

847.43 $ 10,679.00

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r~ilall~~i~l~s~lltl~'1~~Il~El1'rIiIIIf'I1el~~'~Ililoiri,l~~~~s,~~

000002837 01 ME3 0.419 10648164735078 P

FCERA ACCOUNTING SUPERVISOR 1111 H STREET FRESNO CA 93721-2515

ACCOUNT Nt1M8ER STATEMENT DATE AMOUNT DUE NEW 6~4LANCE

PAYMENT DUE ON RECEIPT

AMOUNT ENCLOSED

08-22-2016

$18.5-4-5-.-5-2$18.545.52

Please make check payable to'U.S. Bank"

U.S. P.O.

BANK CORPORATE BOX 790428

PAYMENT

SYSTEM

ST. LOUIS, MO 63179-0428

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F 6 -~

Please tear payment coupon at perforation.

FCERA

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... .::. ...: :..? ......::.:...~i.J~~Q.R/i.l.~ f1~.rLso~~.1.::J.UMIVIHR i ?:. .. .:.:_ .....:.:......... :. ......

Purchases

Cash

Late

Previous

And Other

Cash Advance Payment

aalance

+ Charges + Advances + Fees + Charges -Credits - Payments

Com an Tota!

9,463.83

10.985.39

0.00

.00

0.00

306.39

1 597.31

.~.~~~;..'1

"~ New = Ba(ancP

18,545.52

FCERA

TOTAL CORPtJRATE ACTIVITY

-

$1,597.31 CR

Post Tran Date Date Reference Number

Transaction Description

~ Arnaunt

08-19 08-19 74798266232000000001113 PAYMENT -THANK YOU 00000 C

1,597.31 PY ~

ELIZABETH AVALOS

CREDITS t PURCHASES , ?' CASH ADV

$275.00 ~

$9,644.19 '

X0.00

TOTAL ACTIVITY $9,369.19

Post Tran Date Date Reference Number

Transaction Description

i

b7-26 07-26 07-27 07-27 07-28 07-28 07-29 07-25

24692166208000638214355 24692166209000273922907 2469216621000086Q496569 2443i05621020~Q02635423

ATT*BILL PAYMENT 800-288-2020 TX AMAZON MKTP~ACE PMTS BILL WA 1-800-,INC. 800-468-1141 NY MONTAGE DEER VALLEY PARK CITY UT

_

j Amaun_ t _

45.0 ~~ 19.99 ~~? 59.50 33b.40 ~~

CUST~3MER SERVICE CALL

80Q-344-5696

~

SEND BILLING INQUIRIES TO:

i

U.S. Bank National Association

C/O U.S. Bancorp Purchasing Card Program

P.o. Box 6335

Fargo, ND 58125-6335

ACCOUNT NUMBER

ACCOUNT SUMMARY

f

PREVIOUS. BALANCE P RCHAS~Sc~-'OTHER CHARGES

9,46__ 3.83 10985.39

STATEMENT DATE DISPUTED AMOUNT CASH ADVANCES

.00

08/22/16

AO

CASH ADVANCE FEES

.00

ATSAYM EN'~--~

CHARGES

.QO

AMOUNT DUE

CREDITS Y ET

306.39 ~ 1 597.31

18,545.52

ACCOUNT Bw.ANCE

aa~td is

~U 1~

18,545.52

~'xesno County Employees? Retirement Associa~.oz~

Page 1 of 2

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Company Name: FCERA

Corporate Account Number:

S#atement Date: 08-22-2016

. ;:......::

-; .._

;:....:..-_ NEW ~1.CTIV.ITY ..:..:. ..._.:..

Post Tran Date Date Reference Number

Transactiotz Descri lion

08-01 07-30

08-01 07-3Q

08-01 07-30

08-01 07-3Q

08-01 07-31

p8-03 08-02

d8-04 08-03 08-05 08-04 08-10 08-09

d8-11 08-09 U8-15 Q$-12 08-15 U8-12 08-16 08-15 08-18 08-18 08-19 08-18 08-19 08-18

2 755426212262'122716396

24755426212262122716404

24755426212262122718491

24755426212262122718509

24755426213172130602711

24755426215172155613559

24013396216000366194196 24692166217000141876178 24755426222172220198561

7433Q66622390Q012122673 2469216622500073$498832 24692166225D0078~-049612 24692166228000309880266 2~69216G2310008~6G91635 24164076231105166879296 24707806231980173699224

HILTON PRIMER HOUSE CHICAGO IL

00037669

ARRIVAL: 07-30-16

HILTON PALM ER HOUSE CHICAGO IL

000376G9

A R R 1 VAL: 07-30-16

HILTON PA~MER HOUSE CHICAGO IL

0037669

A R R i VA L: 07-30-16

HILTON PALMER N~USE CHICAGO IL

00037669

AR R C VA L: 07-30-16

HILTON PALM ER NOUSE CHlCAGO I L

60037669

ARRIVAL: 07-31-16

NILT~N PALMER HOUSE CHICAGO iL

00037669

ARRIVAL: 08-02-16

DEU D DOWN TOWN FRESNO CA

AMZN.C~M%BILL WA

HILTON PALMER HOUSE CNiCAGO IL

00037735

ARRIVAL: ~8-09-16

NOSSAMAN LLP 213-6127800 CA

AMAZON MKI~FLACE PMTS AMZN.C~M/BILL WA

AMAZON MKTPLACE PMTS RMZN,COM/BILL WA

AMAZON MKTPLACE PMTS BILL WA

AMAZON MKTPLACE PMTS BIL.~ WA

STAPLES DIRECT 800-3333330 MA

MEDITERRANEAN GRILL&CAFE FRESNO CA

Amount

1,520.33 ~'

~,~"~1,520.33

?,~~,520.33

608.13

304A7 ~~ ~'~1,216.2$

f ;145.22 ~.?" 43.25 ~,.-`1,596.65

275.O~CR 2g,~4

'= 39.0 ~??"`~' ~F 25.67 >_ ~{7,2~

44.03 551.36

BECKY VAN WYK

CREDITS $31.39

PURCHASES $1,300.37

CASH ADV $O.QO

Post Tran Date Date Reference Number

08-OS 08-06 74692166219000542641232 08-08 08-06 24692166219000541430376 t?8-10 08-OS 24445746222500331827479 OS-10 OS-08 24445746222 00331827545

Transaction Description

HP *NP HOME STORE 888-345-5409 CA HP *HP HOME STORE 888-345-5409 CA OFFICE DEPOT 1135 800-463-3768 CA GAFF{~E DEPOT 1135 306-463-3768 CA

TOTAL ACTIVITY $~,2gg,gg

amount 31.39CR

$78.82 324.16

87,39

DONALD C KENDtG

CREDITS $0.00

PURCHASES $40.83

CASH ADV $0.00

Past Tran Date Date

08-18 08-17 0$-18 08-17

Reference Number

24164076230929130010667 24431066231898000121622

Transaction Description

SMARTNFlNA~32810403285 FRESNO CA COSTCO WHSE #0657 FRESNO CA

TOTAL ACTIVITY $40.83

Amount 9.86

30.97

Department: X0000 Tota(: Division: 00000 Total:

$10,679.OQ $10,679.00

Page 2 of ?.

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F~1~~~~ ~s~~~, Using your browser's `Back' butto~ shay czuse duplicate transactions. Be sure to use tl~e 'Back to Account Qverview` I~~k at the bot~am of this page. Cll~2~t~(~~ F~~,YM~N~' & C~-if~C~G~-S fast Payment Received (Q7-25-26) $45.00

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~~a~fi~r~~t~~r~ r ,~~- 54T7MYW9R02DG9J ~..,.ts~ar~~ $45.OQ r~ 47/25/2016 f+~~~hs~t~ Credit /Debit Card

~ ~zr~ ~as~~l Elizabeth AvaPos

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