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Toolkit Planning Assumptions (Based on anticipated government advice as at 07/07/20, to be updated as it changes)Responsibility on businessesBusinesses will shoulder primary responsibility for ensuring a safe return to work for their employees, and it remains the case that those who can work from home must continue to do so.Any business with more than five employees must produce a written risk assessment of working conditions for their staff if they wish to reopen. Shielded “extremely vulnerable” people will continue to need to work from home. Businesses must help non-shielded “vulnerable” people work from home where possible, or take extra care enforcing social distancing around them in the workplace. Anticipated guidance for all workplacesStaggering arrival/departure times to reduce crowding in and outProviding additional parking or bike racksReducing congestion, for example by having more entry points to the workplace.One for entering the building and one for exiting if possibleHandwashing or hand sanitation at entry and exit pointsAlternatives to touch-based security devices such as keypadsStorage for staff clothes and bagsStaff to change into work uniforms on site using appropriate facilities/changing areasWashing uniforms on site rather than at homeDiscouraging nonessential trips within buildings and sitesReducing job and location rotation, for example, assigning employees to specific floorsIntroducing more one-way flow routes through buildingsReducing maximum occupancy for lifts, providing hand sanitiser for the operation of lifts, and encouraging use of stairsRegulating use of corridors, lifts, and staircasesReviewing layouts to allow staff to work further apart from each otherUsing floor tape or paint to mark areas to help staff maintain 2 metresAvoiding employees working face to face — working side by side or facing away from each other where possibleUsing screens to create a physical barrier between people where appropriateStaggering break times to reduce pressure on the break rooms, using outside areas for breaksUsing protective screening for staff in receptions or similar areasReconfiguring seating and tables to maintain spacing and reduce face-to-face interactionsProviding packaged meals or similar to avoid opening staff canteensAnticipated guidance for office workersOffice staff should work from home if at all possible.Employees in roles critical for business can go inEmployees who cannot work from home due to home circumstances can go inPlanning for the minimum number of people needed on siteMonitoring the wellbeing of employees who are working from homeKeeping in touch with off-site employees including welfare, mental and physical health and personal securityReview layouts, line setups, or processes to let employees work further apartArranging for employees to work side-by-side or facing away from each otherScreens to create a physical barrier between peopleFloor tape or paint to mark areas to help employees keep to a 2-metre distanceAvoiding use of hot desks and spacesLimiting use of high-touch items and shared office equipmentUsing remote working tools, to avoid in-person meetingsAvoiding transmission during meetings, avoiding sharing pensOnly necessary participants should attend meetingsHand sanitiser in meeting roomsHolding meetings in well-ventilated roomsLimiting or restricting occupancy in group interaction spacesFor areas where regular meetings take place, using floor signage to help people maintain social distancing ................
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