A Handbook for COUNTY CLERKS TO COUNCIL In South …
A Handbook for
COUNTY CLERKS TO COUNCIL
In South Carolina
Published by the
SOUTH CAROLINA ASSOCIATION OF COUNTIES
Third Edition August 2013
Revised December 2018
A Handbook for County Clerks to Council in South Carolina Third Edition
Revised ? December 2018
? 2018 by the South Carolina Association of Counties
All rights reserved. No part of this publication may be used or reproduced in any manner whatsoever without written permission from the publisher.
Acknowledgements
Handbook Committee Members ? Third Edition
South Carolina Clerks to Council Association Chairperson - Karen T. Whittle, CCC, Saluda County
Carolyn Clayton, CCC, Chester County Merri M. Seigler, Kershaw County
Institute for Public Service and Policy Research University of South Carolina
William E. Tomes, Director, Governmental Research and Service Adrienne Moody, Research Associate
South Carolina Association of Counties Staff
Contributing Local Government Officials
Several local government officials have provided technical assistance in completing this handbook. The handbook committee would like to express its gratitude for their assistance.
Table of Contents
Chapter 1 Home Rule and the Clerk to Council
The Home Rule Act .....................................................................................................................................................1 Changing the Form of Government .............................................................................................................................4 Appointment of the Clerk to Council...........................................................................................................................4 Relationship with Council............................................................................................................................................5 General Duties and Responsibilities ............................................................................................................................5 Qualifications ............................................................................................................................................................... 7 Additional Resources ...................................................................................................................................................7
Chapter 2 Meetings Types of Meetings........................................................................................................................................................8 Notice ........................................................................................................................................................................... 9 Agendas........................................................................................................................................................................ 9 Special Agendas.........................................................................................................................................................10 Amending Agendas....................................................................................................................................................10 Ordinances and Resolutions.......................................................................................................................................10 Other Important Details .............................................................................................................................................11 Executive Sessions.....................................................................................................................................................11 Public Hearings..........................................................................................................................................................12 Americans with Disabilities Act ................................................................................................................................12 Participation via Technology .....................................................................................................................................13 Audio/Video Recording .............................................................................................................................................13 Rules of Procedure.....................................................................................................................................................13 Guidelines for Motions ..............................................................................................................................................13 Additional Resources .................................................................................................................................................15
Chapter 3 Minutes and Other Follow-Up Items
Minutes ......................................................................................................................................................................16 Content ....................................................................................................................................................................... 16 Implementing Council Action....................................................................................................................................18 Codification................................................................................................................................................................18 Additional Resources .................................................................................................................................................19
Chapter 4 Public Records
Records Retention......................................................................................................................................................21 Additional Resource...................................................................................................................................................21
A Handbook for County Clerks to Council in South Carolina December 2018 Update
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